Notice of Intended Procurement
NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)
CONTACT PERSON AND CONTRACT PERSON COORDINATES
Raymond Siguenza
215 Huron Street, 3rd Floor
Toronto, ON M5S 1A2
raymond.siguenza@utoronto.ca
PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
DESCRIPTION OF PROCUREMENT
The University is conducting an RFP for Exhibit Booth At The Ontario Universities’ Fair
The University of Toronto (U of T) seeks an experienced vendor to refurbish and refresh the University’s existing U of T presence at the Ontario Universities’ Fair (OUF). The U of T has been an active and vocal participant of the OUF since its inception in 1997. The OUF is the largest student recruitment event of its kind, attracting over 120,000 students and their families over two to three days at the Metro Toronto Convention Centre in downtown Toronto. It has become one of the most important recruitment events for students in the Greater Toronto Area (GTA) and represents a significant investment to all of Ontario’s 23 public universities, including the U of T.
The deliverables include refurbish and refresh of existing booth, supply, delivery, storage and minor service.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated
ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/ on or before Thursday, August 8, 2024 (2:00 PM local time). The submissions will not be opened publicly.
CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation: N/A
APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
- The Canadian Free Trade Agreement, Chapter Five
- The Comprehensive Economic and Trade Agreement, Chapter 19
- The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
CONTRACT DETAILS
The term of the agreement is one year with four (4) years extension options at one (1) year intervals.
EVALUATION CRITERIA
The University will base its selection of qualified suppliers on the following criteria:
EVALUATION CRITERIA WEIGHT
Experience and Qualifications 15
Technical and Service Requirements 35
Timeline 10
Price 40
Total 100
NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
