Notice of Intended Procurement
NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)
CONTACT PERSON AND CONTRACT PERSON COORDINATES
Dan Doyle
215 Huron Street, 3rd Floor
Toronto, ON M5S 1A2
dan.doyle@utoronto.ca
647-349-1283
PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
DESCRIPTION OF PROCUREMENT
The University is conducting an RFP for An Enterprise Webinar/Webconferencing Solution
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/opportunities/37809 on or before Monday, April 12, 2021 (2:00 PM local time). The submissions will not be opened publicly.
CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation: Proponents must receive a minimum score of 75 in the Experience & Qualification and the Technical Requirements in Schedule D – Stage 1 of the Evaluation. Proponents who do not receive a score of 75 on the Technical Requirements section of the evaluation will not be further evaluated in this RFP process.
APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
- The Canadian Free Trade Agreement, Chapter Five
- The Comprehensive Economic and Trade Agreement, Chapter 19
- The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
CONTRACT DETAILS
Two (2) year term with option to extend for three (3) additional terms of one (1) year each.
EVALUATION CRITERIA
The University will base its selection of qualified suppliers on the following criteria: The Evaluation Criteria and weightings to be applied are as follows:
EVALUATION CRITERIA – STAGE 1 WEIGHT
Technical Criteria
Experience & Qualifications 4
Technical Requirements
General Features Available in Meetings 20
Meeting Setup and Configuration for Host Facilitators 12
Meeting Capabilities for All Participants 8
Email Notifications 3
Reporting Capabilities for Hosts and Admins 8
Built-in Troubleshooting/Testing 5
Branding 3
Integration, Security and Authentication Requirements 8
Scalability and Primary Components 8
Platform and Mobile Devices 3
Vendor Provided System Support 4
Change and System Status Management 4
Accessibility 7
Additional Special Considerations 3
Total 100
EVALUATION CRITERIA – STAGE 2 WEIGHT
Technical Criteria (Base on the score from stage 1) 70
Financial 15
Presentation 15
Total 100
IRMQ Pass/Fail
NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
