UTM200230 - Professional Architectural Services for Davis Building Administration Renovation

NAME OF PROCURING ENTITY:
The Governing Council of the University of Toronto (the “University”)
University of Toronto Mississauga
3359 Mississauga Road
Mississauga, Ontario L5L 1C6

CONTACT PERSON AND CONTRACT PERSON COORDINATES:
Elizabeth Fuller – Procurement Officer, procurement.utm@utoronto.ca

PROCUREMENT DOCUMENTS:
The procurement documents are available at www.merx.com.   
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT:
This Request for Proposal (RFP) is an invitation to prospective Proponents to submit a proposal to provide Professional Architectural and Engineering Consulting Services to renovate multiple spaces within the William G. Davis Building (Davis Building) at the University of Toronto Mississauga (UTM) Campus. The project scope includes the Campus Safety (CS) administrative suite, the Campus Safety lounge and change rooms, the Hospitality & Ancillary Services (HAS) administrative suite, and the Sexual Violence Prevention and Support Centre (SVPSC).

ADDRESS AND FINAL DATE FOR SUBMISSIONS:
Submissions must be submitted electronically at:
https://utoronto.bonfirehub.ca/opportunities/85936
On or before November 26, 2024 @ 2:00:00 PM local time.
The submissions will not be opened publicly.
We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

CONDITIONS FOR PARTICIPATION:
The RFP Process is open to all parties submitting a Proposal in accordance with the RFP Documents.

EVALUATION CRITERIA         
EVALUATION CRITERIA                                                               WEIGHT
1.1 Experience, Qualifications and References                         25 Pts.
1.2 Project Approach, Understanding, and Work Plan              25 Pts.
1.3 Proposed Personnel & Organizational Chart                       20 Pts.
1.4 Proposed Project Schedule                                                   10 Pts.
1.5 Pricing                                                                                      20 Pts.
Total                                                                                              100 Pts.

APPLICABLE TRADE AGREEMENTS:
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS:
Milestone Schedule:

• Provide 2-3 design and/or layout options for each space at 50% SD submission for UTM review and approval – options to be presented to end users at a page-turn meeting
• Issued for SD drawings and Class D cost estimate at 100% SD completion (this submission will be used by the UTM Capital Projects and Space Allocation Committee (MCaPS) to determine if this project will proceed with construction
• Issued for DD drawings, outline specifications, p­hasing plan, and Class C cost estimate at 75% DD completion
• Issued for Permit Drawings at 75% CD completion
• Issued for Tender drawings and specifications (final signoff by UTM)
• Issue addenda as required
• Issued for Construction drawings (CAD files along with PDFs) and specifications
• Provide to the General Contractor and sub-trades AutoCAD drawings and mark-up drawings to contribute to as-built drawings
• Review and provide final sign-off on as-built drawings to ensure accuracy
• Prepare a breakdown of all building elements installed in the spaces being renovated as part of this project complete with quantities and unit costs to update asset management database
• Review close-out documents, including manuals and warranties