Basic Information

Reference Number

0000138196

Issuing Organization

TVO - The Ontario Educational Communications Authority

Owner Organization

TVO

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

2018-1126-334

Title

Worspace Design

Source ID

PV.AG.ON.328705.C42068

Details

Location

Canada, Ontario, Toronto

Description

We are seeking a Vendor to design the space and leverage their vendor relationships to supply and install office furnishings on portions of the 2nd, 4th and 5th floors that will accommodate up to 435 people in total with a variety of seating and work arrangements. Given the nature of our production and project cycles, different teams vary in size at different times making flexibility an important feature. At the same time, a number of support teams require fixed locations.
The following Organizing Principles and Facility Standards are offered as a framework for this project.
1.1 TVO’s Organizing Principles

We will reduce the overall amount of floor space we rent
The plan is cost effective .
The process will be collaborative and transparent with opportunities for employee input
- The plan will be bold and challenge the status quo
- We will procure expertise to design open concept facilities with a mix of seating arrangements that include areas for people who need workspace location flexibility
- We will incorporate technology that supports mobility and an open concept workspace

Diversity & Inclusion will be factored into the design
We will repurpose a portion of existing offices to create more meeting/private workspace

The space will be planned to optimally support effective working relationships, and provide flexibility to support changing needs over time

1.2 TVO’s Facility Standards

Repurpose a portion of offices for management spaces, meeting or project rooms, or shared private spaces
Retain workstations that currently make good use of space intact based on capacity for that floor
Adopt new 80sf standard for any new workstation cubicle size
Minimum 2 drawer pedestal per workstation to lock personal items
Designated spaces for coats, boots and umbrellas
Re-design kitchen spaces for more effectiveness
Specialized technical spaces remain in place
Design and plan seating areas based on how groups are organized/work together
Reduce paper and remove filing cabinets
Use inclusive design wherever feasible and take AODA compliance into account
Provide small “quiet rooms” on each floor - multi-purpose private space for calls, small meetings, prayer/meditation space
Breakout spaces in workstation area for impromptu meets

1.3 Current State
The intent is to concentrate TVO’s office footprint on the 2nd, 4th and 5th floor. Diagrams in Appendix X show the current lay-out by half floor plate. Areas outlined in blue have been identified as the main areas of focus for this project although Vendors are welcome to propose additional modifications to achieve the business objectives set out in this RFP.
Current # of OfficesCurrent # of WorkstationsCurrent # Meeting RoomsSpecialized Edit Seats (Tech)
2nd119544
4th1213681
5th17809

The maximum number of staff permitted per floor is 145 to comply with building fire code. The estimated total number of management offices required is 34 based on the staffing model.
TVO’s Independent Learning Center (ILC) is located on the ground floor of 2180 Yonge. The intent is to vacate a portion of this floorplate which means approximately 30 employees will need to be relocated. Currently, there is no workstation capacity to accommodate them on the remaining floors. Sound will be an important factor to consider in relocating this team which has “phone hours” resembling a call centre dynamic. Several front line staff will be speaking with students simultaneously; thus, creating a higher noise level in the area.

In addition, TVO intends to vacate the basement which currently houses studio production facilities, Service Desk, and Shipping and Receiving. TVO has already developed plans to accommodate production needs by sharing studio facilities on the ground floor. However, a solution is needed to accommodate the Service Desk and Shipping and Receiving on one of the remaining floors.

As a digital organization and producer of media, some “bench space” will be required by the Technology teams to test, set up, and/or repair equipment. This space should be consolidated and right-sized for today’s technical equipment.

Dates

Publication

2018/11/30 12:22:08 PM EST

Bid Intent

Optional

Bid Intent Deadline

2018/12/20 02:00:00 PM EST

Question Acceptance DeadlineA - Previous Amendment

2019/01/23 02:00:00 PM EST

Questions are submitted online

Closing DateA - Previous Amendment

2019/01/25 02:00:00 PM EST

Contact Information

Lynda J Forbes

416-484-2600 ext. 2409

lforbes@tvo.org

Bid Submission Process

Bid Submission Type

Physical Bid Submission

© MERX - All rights reserved. No part of the information on this Web Site may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise without the prior permission of MERX and the Minister of the participating government department (if applicable). MERX, the Minister nor the Contracting Authority will assume responsibility or liability for the accuracy of the information contained in the publication.