Basic Information

Reference Number

0000068101

Issuing Organization

TVO - The Ontario Educational Communications Authority

Owner Organization

TVO

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP 2017-1010-304

Title

Migration to A3 Subscription of Office 365

Source ID

PV.AG.ON.328705.C42068

Agreement Type

North American Free Trade Agreement (NAFTA)

Details

Location

Canada, All of Canada, All of Canada

Description

Currently The Ontario Educational Communication Authority (TVO) the environment consist of MS Exchange 2010 servers and local copies of Office 2010. Maintaining and upgrading these systems is laborious and we are committed to migrate to the A3 subscription of Office 365. TVO is looking for professional services to do this migration. TVO is looking to conform to a Microsoft best practices migration and vendor selection will take experience into consideration. Moreover, TVO will rely on vendor input to recommend and\or change deliverables based on best practices and experience.

The TVO Current Environment consists of:

Three MS Exchange 2010 servers
Blackberry Enterprise Server for Mobile Device Management
Local copies of Office 2010 for all TVO employees and computers
CRM plugin for Outlook
Single Sign On (SSO) for many systems
Jet Reports plugin in Excel for NAV users
Approximately 900 Exchange resources consisting of user mailboxes, shared mailboxes, distribution groups, etc.

Deliverables:

Project plan and project time lines
Assign license subscriptions to Office 365 tenant
Discovery and planning for migration process
Create Design and Configuration Document
Pilot the migration process for a group up to 25 people
Migrate on premise email environment to a hosted platform
Migrate Exchange Server public folders to O365 public folders (30gb)
Migrate Exchange resources listed above in Current Environment section
Update email domains
MX Cutover
Upgrade Office productivity suite from local installs of Office 2010 to Office 365
Make sure CRM for Outlook, macros, Jet Reports are working on the new environment
Configure single sign-on for new environment
Configure AD GPOs for deployment of O365 Office Pro Plus
Configuration of Intune for up to maximum 100 devices (Android and iPhone)
ATP policy configuration and creation of white list
Admin training for TVO support’s staff (knowledge transfer, lesson learned, etc.)
Deploy the migration process for all TVO employees

Dates

Publication

2017/10/10 02:13:39 PM EDT

Bid Intent

Required

Bid Intent Deadline

2017/10/19 12:00:00 AM EDT

Question Acceptance Deadline

2017/10/18 12:00:00 AM EDT

Questions are submitted online

Closing Date

2017/10/24 02:00:00 PM EDT

Contact Information

Jack Nunes

416-484-2600 ext. 2119

jnunes@tvo.org

Bid Submission Process

Bid Submission Type

Physical Bid Submission

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