TORONTO POLICE SERVICE
REQUEST FOR QUOTATION (RFQ) # 1438572-21
Note: TPS has moved to electronic response submission via MERX
The Respondent must register with MERX in order to have the ability to formally upload a bid. Please ensure that the registration is completed 24 hours prior to uploading your submission.
Please go to http://www.youtube.com/watch?v=To0fqSccw3M for information regarding how to upload your submission through MERX. If you still have issues, please contact MERX directly at 1-800-964-MERX (6379) or visit the MERX website at www.merx.com.
Description
TPS is accepting submissions for the RFQ 1438572-21 Shredding Services for Confidential Documents and other items for the TPS.
Closing Time
Electronic submissions will be accepted until 1:00:00 p.m. on Friday, April 30, 2021, as per the electronic bid clock identified on MERX.
Submission Requirements
Bids must only be submitted through the MERX Electronic Bid Submission (“EBS”) System (www.merx.com). Respondents shall be solely responsible for the delivery of their submission using the MERX portal by the time and closing date, as per the electronic bid clock identified on MERX and the RFQ closing date, in accordance with the Submission Requirements outlined in the RFQ. Any Bid submitted after the submission deadline will be rejected.
Scope of Work
This RFQ, issued by the TPS, is to obtain a Vendor of Record (VOR) for the provision of Shredding Services for Confidential Documents and other items for TPS. Bidders submitting quotations MUST have completed work similar in type and scope and must be able to refer to specific work of a comparable nature. Bidders must submit cost prices according to detailed requirements outlined in the RFQ document.
Contract Term
The term of this Contract is for a 2 (two) year period commencing upon awarding the Contract with an option to renew for an additional three 1-year term based on performance and other indicators which may include Board approval.
Restriction, Min requirements and Mandatories
In addition to the mandatory APPENDIX A – SPECIFICATIONS, APPENDIX B - FEE SUMMARY FORM, APPENDIX C - PROVISIONAL ITEMS AND QUANTITIES FORM, APPENDIX D - BIDDER'S EXPERIENCE IN SIMILAR WORK FORM, the following completed forms to be submitted:
- SECTION 1 - TPS Policies Form
- SECTION 2 - Environmentally Responsible Procurement Form
- SECTION 3 - Statutory Declaration Form
- SECTION 4 - Key Personnel Form
Non-Exclusivity
The creation of this RFQ shall not be a guarantee of exclusivity.
PIGGYBACK
The TPS may, upon request, permit other Public Bodies to purchase against any Contract which may result from this RFQ. Bidders are requested to indicate on the Fee Summary form if they will extend the pricing, terms and conditions of this Bid to other Public Bodies if the Bidder becomes the Vendor. The Vendor agrees to this provision, participating agencies may enter into a Contract with the Vendor for the purchase of the Services described herein based on the terms, conditions, prices, and percentages offered by the Vendor. Minor changes in terms and conditions, including shipping and delivery options, maybe negotiated by participating agencies. Please note: copies of the Vendor’s submission may need to be provided to the interested agency (in confidence) in order to review prior to participating.
All in accordance with the requirements stated in the RFQ document to be downloaded.
