REQUEST FOR INFORMATION (RFI) # 2022-05
Purpose
The purpose of this Request for Information (RFI) is solely to gather information regarding secure asset locker management systems to determine what technologies and solutions are currently available that would assist the Toronto Police Service (TPS) with securely storing assets and all types of property, including evidence. This system is expected to incorporate a software application that works in conjunction with physical lockers to securely store and track assets of various sizes. The system will be used primarily by TPS staff to securely store and track the movement of assets and property within multiple TPS sites.
This RFI document does not form a competitive bid process or legal offer.
In the event the TPS is satisfied that there is sufficient interest, availability, and feasibility of providing suitable systems, the TPS may, but is not obligated to initiate a competitive bidding opportunity. Respondents must understand that this RFI document and their participation by responding is not interpreted or construed as a solicitation for tenders or proposals.
TPS encourages participation from potential system providers in this RFI process, which will be reported to an evaluation committee. In turn, the committee will consider submitted responses when determining whether or not to initiate a competitive process to solicit bids for all or part of any of the areas that fall under the secure asset locker management system.
This RFI will not be used to pre-qualify or screen respondents in connection with a future competitive bidding process, if any is to be initiated by the TPS. It is the respondent’s responsibility to monitor the MERX website at www.MERX.com for possible subsequent bidding opportunities, which will be open to the public whether or not a response to this RFI is made.
Submission Method
Submissions are to be made through the MERX Electronic Bid Submission (“EBS”) System (https://www.merx.com).
For assistance in using MERX, please contact MERX directly at 1-800-964-MERX or visit the MERX website at www.merx.com.
Uploading large documents may take significant time, depending on file size and internet connection speed. It is recommended that respondents review the MERX EBS instructions well in advance of the closing date and allow sufficient time before the closing date to upload documents and finalize their submissions.
Respondents will receive an email confirmation receipt with a unique confirmation number upon finalizing their submissions.
Respondent Participation
TPS encourages participation from potential suppliers in this RFI process and should include a written response that is relevant to this RFI.
Submission Deadline
Respondents are to make their submission through the MERX EBS System prior to 1:00:00 P.M. local time on November 9, 2022.
All in accordance with the requirements stated in the RFI document to be downloaded.
