Scope of Services
The Supplier shall provide St. Joseph’s Care Group with expert financial auditing services, in a diligent, professional and competent manner, by persons qualified and skilled in their disciplines / occupations. Furthermore all Deliverables will be provided in accordance with: (a) the Contract; (b) Industry Standards; and (c) Requirements of Law. If any of the Deliverables, in the opinion of St. Joseph’s Care Group, are inadequately provided or require corrections, the Supplier shall forthwith make the necessary corrections at its own expense as specified by St. Joseph’s Care Group in a rectification notice.
Objective
The objective of this RFP is to contract with a supplier that is an experienced and recognized Chartered Accountant firm to audit St. Joseph’s Care Group’s (SJCG), North West Health Alliance’s (NWHA), and St. Joseph’s Foundation of Thunder Bay’s (SJF) annual financial statements in accordance with the CICA Hand Book, Public Sector Accounting Standards and any applicable governing body including but not limited to any requirement of the Ministry of Health and Long Term Care.
The Supplier will prepare an audit report addressed to each of the Boards of Directors of SJCG, NWHA and SJF, having format and content consistent with Canadian generally accepted auditing standards. Responsibilities will generally be limited to an expression of opinion on financial statements, discussions with respect to presentation and disclosure, comments and observations in regards to any aspect of accounting, reporting or financial affairs of the SJCG, NWHA and SJF.
Responsibility will not generally include accounting services, physical preparation of financial statements or schedules, or any other non-audit responsibilities. Should accounting services be required these services will be requested consistent with Articles 3.07 and 3.08 of the Agreement.
Audit Requirements
Without limiting the generality of the Supplier’s responsibilities, the Scope of Services to be provided for each of SJCG, NWHA and SJF will include but are not limited to:
a. A review of selected financial transactions and records for compliance with
policies and procedures, supporting documentation and accuracy and correctness in recording the entries,
b. An audit of the annual financial statements complete with an audit opinion,
c. An audit of the Annual Reconciliation report and expression of opinion,
d. An Auditors Letter to Board of Directors describing any matters of material importance
as may be discovered during the course of the audit,
e. Attendance at one (1) (or more as required) Board of Directors Finance - Audit Committee meetings for each of SJCG, NWHA and SJF to review and approve the annual financial statements and the Letter to Board of Directors. Meetings will be held in Thunder Bay, Ontario at St. Joseph’s Care Group Site.
f. Attendance if requested, at the Board of Directors meeting at which the annual financial statements are presented for approval. Meetings will be held in Thunder Bay, Ontario at St. Joseph’s Care Group Site.
Attend all meetings as are determined necessary by SJCG to discuss the auditing services, and provide all necessary information and data as may be required to facilitate SJCG Finance and Audit Committee, St. Joseph’s Foundation of Thunder Bay Audit Committee, St. Joseph’s Care Group Board of Directors, North West Health Alliance and St. Joseph’s Foundation of Thunder Bay members with an understanding of matters relating to the Annual Financial Statements,
g. All other auditing services as may be required to provide the Deliverables in an efficient and cost effective manner.
h. Prior to the end of the fiscal year, the Supplier shall meet with applicable SJCG, NWHA, and SJF staff members to discuss and agree upon a schedule for the completion of the audit of the financial statements for the current year. Agreement shall be reached with respect to a list of necessary schedules, working papers, analyses and other information to be prepared by staff.
i. As practical and where there is benefit to SJCG the Supplier when conducting the auditing services will coordinate its audit activities in order to minimize any duplication of efforts.
