Notice is hereby given by the Royal BC Museum Corporation ("RBCM") of its intent to extend its current service agreement for Landscaping Services to Henry's Gardening Ltd.
Term
The current service agreement is set to expire March 31st, 2020 and the Royal BC Museum is extending the service agreement to March 31st, 2022.
Rationale for Contract Extension
The RBCM is undertaking the development of a detailed business case to seek government approval for the modernization project and the extension will enable the museum to understand any resulting impacts to the property.
Henry's Gardening Ltd has extensive knowledge of the site and is able to maintain the consistency of service and level of experience with landscaping on the site leading up to any modernization.
Services
Landscaping Services include, but are not limited to, the following which may be amended during the term of the Contract as required at the sole discretion of the RBCM.
-Year round daily Ground Maintenance ( Monday to Friday), including lawn cutting once a week or twice a week in more prominent areas, or at height of growing season;
· Replace plant labels/ beds as required;
· Meet weekly with the Property Management and (Curator of Botany for Native Plant Garden if/as required)
· Daily garbage removal from beds by 9am. During July and August garbage is to be removed twice daily, once in the morning and once in the afternoon.
· Watering of beds to be completed by 12 noon daily;
· Planted, sidewalks, stairs and paved areas to be kept free of weeds by shallow cultivation. RBCM policy is one of no chemical controls;
· Design and carry out pest prevention
· Fertilizers supplied and applied by the contractor;
· Top soil supplied and applied by the contractor;
· Peat supplied and applied by the contractor;
· Leaf mulch is to be picked up and delivered and spread by the Contractor;
· Rotted wood mulch up to a maximum of 5m3 is to be supplied and applied by the Contractor;
· Certain identified areas are to be kept clean and free of debris at all times;
· Garbage is not to be left onsite overnight;
· Pruning as required by RBCM;
· Contractor will provide all plastic bags as required to haul away daily garden waste;
· Dealing with snowfalls, icy conditions (including ice melt application), severe frosts, windstorms, is a priority and must be responded to 7 days per week, all entrances and exits are to be addressed and cleared by 7:30 am or earlier;
· Contractor will supply all equipment and tools required to perform the work, including use of electric leaf blowers. The equipment shall be modern, lowest decibel equipment available, and kept in first class operation condition;
Vendors wishing to object to this decision should contact Jerry Gauthier, Procurement Specialist, Procurement Services Branch, by facsimile or e-mail on or before 2:00 P.M. on January 23rd, 2020 with specific reasons for their objection. A company's past experience providing similar professional commercial services to a facility open to the general public, and their ability to provide these services for the same or better cost within the same time frame will be key considerations for determining the validity of any objections.
