INVITATION TO SUBMIT AN EXPRESSION OF INTEREST (EOI)
AS TO THE AVAILABILITY OF SPACE FOR LEASE
IN VARIOUS COMMUNITIES, ONTARIO
FILE NUMBER 532414
Public Services and Procurement Canada (PSPC) is asking interested parties to provide information for a potential lease of space that meets the following criteria:
Section A: Lease Components
a lease term of approximately ten (10) years, commencing on or about January 1, 2018, plus options to extend the lease for three (3) additional periods of one (1) year each;
approximately 3,500 usable square metres (um 2 ) of contiguous warehouse space, 215 um 2
of contiguous office space, and 3,000 um 2
exterior compound space;
the proposed space must be available approximately eighteen (18) weeks prior to the above-noted lease commencement date so all spaces may be prepared for occupancy;
the proposed space should satisfy or be capable of satisfying the following criteria:
warehouse and office space must be contiguous and located on the ground floor;
exterior compound must be adjacent to the warehouse space;
warehouse clear height must be 4.9 metres minimum;
warehouse space must be serviced with two (2) loading docks and one (1) grade level drive-in door;
access to the lands, exterior compound, loading docks and drive-in door must accommodate sufficient maneuvering for a truck with a 53 foot tractor trailers;
office space must be fully accessible to persons with a disability;
the dimensions of the proposed space must be compatible for efficient design and use;
the use of adjacent lands and buildings must be compatible with the intended use and meet the communication requirements of the occupants;
the proposed space must be located and within the following boundaries (refer to map provided):
Town of Milton, Town of Halton Hills, Town of Oakville, City of Brampton, City of Mississauga, City of Toronto, City of Pickering, Town of Ajax, Town of Whitby, City of Oshawa, Town of Richmond Hill, Town of Aurora, Town of Newmarket, City of Vaughn, City of Markham.
on or before the lease commencement date, the proposed space will have to comply with all requirements contained in PSPC’s
Standards for Leased Accommodation , a copy of which may be obtained from the contact listed in Section F;
Note: PSPC may wish to visit or inspect the proposed space upon reasonable notice and a threat and risk assessment may be undertaken in order to assess potential threats to the security of the proposed space and to the public.
Section B: Responses
Interested parties are requested to submit their response to this EOI in writing to the following address:
Public Services and Procurement Canada
10 th
Floor – 4900 Yonge Street
Toronto, Ontario M2N 6A6
Attention: Grant Miller
or by facsimile to 416-512-5544
or by email to the contact listed below in Section F.
Please indicate File No.
532414
on all correspondence.
Section C: Responses Requested by
As this may be the only invitation to submit an Expression of Interest for this potential lease project, owners or their agents should provide their response by
March 23, 2016 . Any response received after this date may not be considered.
Section D: Information Provided by Interested Parties or Agents of Interested Parties
Information provided by interested parties or agents of interested parties should include the file number, the location and municipal address of the building, current zoning, site plan showing the building and exterior compound on the lands, specific location of the space within the building, measured area of space, architectural drawings identifying the proposed space with washrooms, exits and other design elements, private/public parking facilities, and details addressing the criteria listed above in Section A. Agents submitting a response to this EOI must provide PSPC with a letter authorizing them to do so.
Section E: Security Requirement
If this EOI results in a future tender process, the building owners of the proposed spaces will have to hold a valid security clearance at the Reliability level, approved and granted by the Canadian Industrial Security Directorate (CISD) of PSPC prior to award. All parties interested in this potential lease project are advised to obtain this security clearance level in advance. Information regarding security clearance can be obtained on the website of the CISD/PSPC at
http://ssi-iss.tpsgc-pwgsc.gc.ca/ . Please contact the person listed in Section F to initiate the security clearance process.
Section F: Additional Information
For more information, please contact Grant Miller, Senior Advisor, Leasing, by phone at 416-512-5583 or by email to:
grant.miller@pwgsc-tpsgc.gc.ca .
Section G: List of Available Space
This EOI is issued in order to invite interested parties to demonstrate their interest in providing the requirements described herein. This information may be included in a list of available space and used for potential future solicitations.
Section H: Not a Solicitation Process
Note that this is not a tender process, nor a request for proposal, but only an inquiry as to the availability of space to lease. PSPC will not necessarily invite offers, or lease any space, and may not post any future ads related to this request. The information provided through this EOI may be included in a source list of available space and PSPC may issue an invitation to tender for other leasing requirements based on this information, or based on any other information which may come to its attention prior to an issuance of an invitation to tender; or it may invite offers by way of public tender. PSPC reserves the right to proceed with an Invitation to Offer to Lease by inviting only parties deemed to most effectively meet specific operational, security and public safety requirements.
