Basic Information

Reference Number

PW-_TOR-212-6161

Issuing Organization

Natural Resources Canada

Owner Organization

Department of National Defence

Solicitation Type

NPP - Notice of Proposed Procurement (Formal)

Solicitation Number

W3935-12RH17/A

Title

Hotel & Conference Facilities - Ottawa (W3935-12RH17/A)

Source ID

PWGSC

Details

Location

Ontario

Dates

Publication

2013/01/15 12:00:00 AM EST

Closing Date

2013/01/31 02:00:00 PM EST

Contact Information

Shaw, Marian

(905) 615-2065 ( )

Description

Trade Agreement: NONE Tendering Procedures: All interested suppliers may submit a bid Attachment: None Competitive Procurement Strategy: Lowest/Lower Bid Comprehensive Land Claim Agreement: No Nature of Requirements:

Hotel & Conference Facilities - Ottawa

The Department of National Defence, The Regional Cadet Support Unit (Central) (RCSU Central) is mandated to conduct Phase 5/Master Cadet/Proficiency Level 5 training across the units within this region.

As part of the mandatory training that is associated with these levels, there is a requirement for the RCSU Central to conduct workshops for all cadets registered.

Therefore, in order to conduct these workshops, RCSU Central has a requirement for hotel accommodations, meals, parking and conference facilities for the period March 22 to March 24, 2013 inclusive, in Ottawa, Ontario,

as detailed at Annex A of the Request for Proposal (RFP) document.

There will be approximately 220 cadets and staff involved with the workshops.

Some of the mandatory criteria are provided below:

1. The bidder must provide the address of their proposed facility.

The proposed facility must be located

within the National Capital Region which includes the Ottawa-Gatineau area.

2. The bidder must provide documentation demonstrating how it will meet the room requirements identified in Annex A.

3. The bidder must provide documentation demonstrating how it will meet the size and capacity requirements of the:

- eight (8) meeting/workshop/conference rooms;

- one (1) conference/banquet room identified in Annex A.

The Contracting Authority / Project Authority reserves the right to inspect the facility to confirm the information provided is accurate.

4. The bidder must provide a proposed menu plan for Supper/Dinner and Breakfast.

5. The bidder must provide documentation demonstrating how it will meet the parking requirement identified in Annex A.

Bidders must refer to the RFP document for complete details regarding this requirement. Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.

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