Basic Information

Reference Number

00004474920

Issuing Organization

Capital Regional District

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

2025-013

Title

Consulting Engineering Services for Shoreline Sewer Replacement and Craigflower Forcemain Twinning

Source ID

SCRIBE

Details

Location

British Columbia

Purchase Type

Not Stated

Dates

Publication

2025/03/21 04:11:00 PM EDT

Closing Date

2025/04/16 05:00:00 PM EDT

Contact Information

Shari McCreesh

PurchasingIWS@crd.bc.ca

Description

The Capital Regional District (“CRD”) invites detailed proposals from consultants (the "Proponents") in strict accordance with these Proposal Documents. The proposals will be evaluated for the selection of a consultant (or consultants) with the intent to negotiate to enter into a contract (the “Contract”) to provide the services described in Appendix “A”.

The Capital Regional District (CRD), hereinafter referred to as the "CRD”, invites Proposals for the consulting services for detailed design of the Shoreline Sewer replacement, and the twinned Craigflower Forcemain.

The District reserves the right to award in whole or in part. Proponents may be awarded additional follow-on work without a further competition.

A Contract will not necessarily result from this Request for Proposal (“RFP”).

CLOSING TIME AND DATE FOR SUBMISSION OF PROPOSALS

The CRD will accept only electronic submissions. Submit a PDF copy of your Technical Proposal and Financial Proposal (in two separate files), in accordance to the instructions contained herein, to the following email address:

Address: PurchasingIWS@crd.bc.ca

Delays caused by any computer related issues will not be grounds for an extension of the Closing Time. Proposals received electronically with a time stamp after the Closing Time will not be considered. CRD will utilize the timestamp on its internal e-mail system in the event of a dispute as the final time.
Proposals must be received on or before the following date and time (the “Closing Time”):

Time: 2:00:00 P.M. [local time]
Date: April 16, 2025

Delays caused by any computer related issues will not be grounds for an extension of the Closing Time. Proposals received electronically with a time stamp after the Closing Time will not be considered.

The CRD reserves the right to extend the Closing Time at its sole discretion.
Proposals must not be sent by fax.

NOT A TENDER

This is a Request for Proposal and not a tender call.

PROPOSAL DOCUMENTS

Each Proponent will ensure it provides its correct name, address, email address, telephone number to the CRD at the time the Proponent receives a set of Proposal Documents.

Please use and reference the above RFP number on all correspondence.
Proponents are advised to read and respond appropriately to all sections of the RFP.
Incomplete proposals may be rejected at the sole discretion of the CRD.

INQUIRIES

All inquiries related to this RFP, including whether or not the Contract has been awarded, should be directed in writing to the person named below (the “CRD Representative”). Information obtained from any person or source other than the CRD Representative may not be relied upon.

Name:               Shari McCreesh
Address:          479 Island Highway Victoria BC V9B 1H7
Telephone:       250-474-9674
Email:               PurchasingIWS@crd.bc.ca

Inquiries should be made no less than seven (7) days prior to Closing Time. The CRD reserves the right not to respond to inquiries made less than seven (7) days prior to Closing Time. Inquiries and responses will be recorded and may be distributed to all Proponents at the discretion of the CRD.
Proponents finding discrepancies or omissions in the Contract or RFP, or having doubts as to the meaning or intent of any provision, should immediately notify the CRD Representative. If the CRD determines that an amendment is required to this RFP, the CRD Representative will issue a written addendum to the Proponents. No oral conversation will affect or modify the terms of this RFP or may be relied upon by any Proponent.

INFORMATION MEETING

An information meeting is not applicable and so will not be hosted by the CRD Representative to discuss the CRD’s requirements under this RFP.
ADDENDA

If the CRD determines that an amendment is required to this RFP, the CRD will issue a written addendum and it will be posted to BC Bid and CRD websites. The addendum(s) will be incorporated into and become a part of this RFP. Failure to acknowledge and address all addenda in a Proposal may render the Proposal invalid. It is the sole responsibility of the Respondents to check BC Bid and the CRD websites for addendum(s) prior to submittal.

Disclaimer All amendments to the associated notice, including amended documents, plans and specifications (where applicable), are issued on bcbid.gov.bc.ca. MERX asks that you refer to bcbid.gov.bc.ca notice for these amendments. MERX stipulates that potential bidders may also be required to register with the buying authority as a bidder/plan taker. The contact information can be found within the notice abstract.