This procurement is subject to the Canadian Free Trade Agreement.
Bidders are requested to include specifications on product quoted with the bid.
GUARD SERVICES
*****Amendment #4*****
Please be advised that this Invitation to tender has been amended to answer the following potential bidder(s) question(s):
Q1. Will the 2 Mobile guards be working within the same vehicle, or will there be a vehicle per mobile guard?
A1. When required, the park can provide two trucks and the expectation is that both guards would be working in separate vehicles to provide maximum coverage throughout the park.
Q2. What is the response time for emergency vehicles for this location?
A2. St. Martins Fire Department is located 20 minutes away. Alma and Sussex Fire Department about 45-1hour. We have 12 conservation officers working with public safety that patrol the park as well intermittently (7 days a week). 45-1hour for RCMP.
Q3. Limited cell reception will the guards have access to land lines for emergencies?
A3. Physical Land Lines (phone) are available in the West Kiosk only. There are 2 pay phones on site (West Kiosk and Big Salmon Interpretive Center). There is secure/consistent Starlink wifi internet in all major reception centers located throughout the park (all 4 kiosks, Big Salmon Interpretive Center, Maintenance Yard, Cookhouse) that can accommodate wifi calling, Facetime, WhatsApp and Microsoft Teams as examples. Although not consistent, cell phone calling throughout the park can occur in
several locations.
Q4. Will Radios be provided for the guards on duty?
A4. Yes.
Q5. What protective gear is required for the guards on duty?
A5. Required to be physically fit-can run, hike, etc. Visible uniform. Appropriate footwear (can traverse steep inclines when needed, rolling terrain, etc). Whatever else their employer requires.
Q6. Section 3.1 (Duties) states a total of 4 guards, Section 4.1 ( Hours and Staffing) states a total of 3 guards?
A6. The park will determine how many guards are needed which is dependent on the statistics of how many visitors/issues we are receiving when the park is closed. We may require up to 4 guards, however would go down to 3 (absolute minimum) when not busy.
Q7. Are cellphones required for duties if so, how many if so, are these provided by park or security ?
A7. No cell phones are not required for duties. Park radios/channels are and are provided by park.
Q8. Historically which months or weeks are additional guards required?
A8. Historically the park has never been open to the public after hours, so we don't know (Unchartered territory). With summer holidays just begun (school closures) we are now running into our busy season and with camping to open soon (for the first time ever) we will have to see how things pan out. To date, we are functioning with 3 guards given the amount of traffic we are seeing.
All other information remains the same
***
*****Amendment #3*****
Please be advised that this Invitation to Tender has been amended to EXTEND the closing date to July 5, 2024.
All other information remains the same
***
*****Amendment #2*****
Please be advised that this Invitation to tender has been amended to answer the following potential bidder(s) question(s):
Q1: We would like to know whether adding billing items for a shift supervisor is possible in this service agreement pricing table?
A1:Yes, shift supervisor pricing is available, see amendment #1.
All other information remains the same.
***
*****Amendment #1*****
Please be advised that this Invitation to Tender has been amended to include additional guard service duties within the item description under items # 4 and # 5.
All other information remains the same.
***
SCOPE
Invitation to tender for Professional Security Guard Services at Fundy Trail Provincial Park on behalf of the Department of Tourism and Heritage.
Security Firms to provide a minimum of three (3) guards per shift, with a maximum of up to eight (8) guards for expanding operations (if required). The selected firm must meet as many of the requirements outlined in this document and demonstrate their capability to deliver high-quality security services.
Services Required from July 8, 2024 through October 31, 2024.
SUBMITTALS
Bidders must provide bid submission requirements attached to be considered for award. See items 1.1 and 1.2.
QUALIFICATIONS
Bidders must meet the 'Qualifications Required' attached to this Invitation to tender document to be considered for award. See qualifications under section 2.1.
PRICING & PAYMENT TERMS
Bidder(s) are required to indicate pricing in the 'item description' section listed below of this Invitation to Tender document.
- Payment terms: Net 30 days from receipt of invoice.
AWARD CRITERIA
This contract will be awarded to the lowest compliant bid which meets the following criteria: Compliance with licensing and certification requirements.
- Experience and references.
- Qualifications and training of personnel.
- Pricing and payment terms.
- Ability to meet the equipment and uniform requirements.
- Quality of reporting and incident management procedures.
- Overall responsiveness to the tender requirements.
Note: Bids received are subject to reference checks and will be the sole discretion of the Department of Tourism, Heritage and Culture. Tourism, Heritage and Culture reserves the right to reject any or all proposals and to accept the proposal deemed to be in the best interest of the organization.
DUTIES
Bidder(s) are required to perform the duties outlined in section 3.1 of the attached specifications.
HOURS OF WORK AND STAFFING
Bidder(s) are required to provide staffing for the hours of work required outlined in section 4.1 of the attached specifications.
EQUIPMENT AND UNIFORMS
Bidder(s) are required to adhere to Equipment and Uniform requirements as outlined in section 5.1 of the attached specifications.
REPORTING
Bidder(s) are required to report activities as outlined in section 6.1 of the attached specifications.
SERVICE AGREEMENT
The successful bidder must enter into a formal service agreement with Parks New Brunswick. The agreement will outline the terms and conditions of the service, including but not limited to, the scope of work, payment terms, duration of the contract, and performance expectations.
As per section 7 of the attached document
This is a tender notice only. In order to submit a bid, you must obtain official tender documents from the New Brunswick Opportunities Network, another authorized tendering service or as indicated in the tender notice.
Solicitation documents will be provided in either of the Province of New Brunswick's two official languages; English or French upon request.
Instructions for Bid Submission
1. Effective April 15, 2020, Service New Brunswick is no longer accepting paper bids,
and the Central Tendering Branch is closed to the public. Public tender openings are
no longer taking place; however, results continue to be posted on NBON.
2. Bids will only be accepted by electronic transmission as follows:
a. By e-bidding through NBON (when e-bidding is possible); OR
b. By fax to: (506) 444-4200 (fax to dedicated mailbox).
Note: Proposals in response to a Request for Proposals (RFP) will not be accepted by fax; OR
c. By email to NBBids@snb.ca or SoumissionsNB@snb.ca (do not submit bids to any other email).
Click here
Instructions for Bid Submission for important instructions on how to submit bids by email.
d. Please refrain from submitting your bid through multiple electronic channels
to avoid duplicate bids.
3. All bids must be properly signed by an authorized person.
a. For bids submitted by email or fax: typed signatures (in any font)
that are not on the bid itself (i.e. in the body of the email or on the
fax cover sheet) will NOT be accepted.
4. All bids must be legible, properly completed and contain the proper solicitation number.
5. The proponent is solely responsible for ensuring that the bid submission
in its entirety, including all attachments, is received before Closing Date and Time
as indicated on the solicitation documents.
a. The proponent bears all risk associated with delivering its bid by electronic
submission, including but not limited to delays in transmission between the Proponent's computer and the Province's Electronic Mail System, NBON or fax.
b. The date and time of official receipt of the bid will be the time of receipt
recorded in the NBON system (for e-bids) or the time of receipt in the Province's
Electronic Mail System (for fax and email bid submissions).
6. All bids must be stated in Canadian Funds. Sales taxes should not be included in
the unit, extended or total prices.
7. All tenders must be F.O.B. destination, freight prepaid.
8. This Invitation is being conducted under the provisions of the Procurement Act
and Regulation 2014-93 as of the date of the issuance of the Invitation.
Direct Deposit
The Province of New Brunswick is now using Direct Deposit as the standard method of issuing payments. Suppliers are required to provide bank account information and an email address for the notice of remittance. Please send the completed Direct Deposit Form to Service New Brunswick (e-mail address and mailing address are indicated on the form).
Please click on the link below to view the Direct Deposit Form.
https://www2.snb.ca/content/dam/snb/Procurement/DirectDepositVirementDirect.pdf
A bidder must obtain official solicitation documents from a distribution service, authorized by the Minister of Service New Brunswick, in order to submit a bid. The current authorized distribution services are the
New Brunswick Opportunities Network (NBON) (operated by Service New Brunswick, Province of NB),
BIDSAlert (operated by Tendering Publications Ltd.) and
MERX (operated by Mediagrif Interactive Technologies). Bids should be submitted on the official bid documents
obtained from these authorized distribution services.
The province of New Brunswick reserves the right to negotiate pricing, value added and other savings opportunities with the successful proponent at time of award and throughout the contract.
The Atlantic Provinces Standard Terms & Conditions for Goods and Services apply to this procurement and are considered to be incorporated into this document. By submitting a bid, you agree and accept these terms and conditions. Current "Atlantic Provinces Standard Terms and Conditions" are available on the New Brunswick Opportunities Network, the Council of Atlantic Premiers' Website or from an authorized service provider.
All suppliers engaged to deliver services on behalf of the Government of New Brunswick must ensure compliance with the
Official Languages Act in the delivery of those services. For more information, please refer to the
Official Languages Act.
COVID-19 Restrictions for Workers entering New Brunswick
All suppliers and workers entering the province of New Brunswick for work purposes must comply with the requirements established by WorkSafe NB and Public Health, including isolation requirements where applicable.
Click here for more information on these requirements.
QUESTIONS:
Written questions relating to this opportunity may be submitted to the address provided below via email by clicking on Questions. Please be sure to include the solicitation/tender number in the subject line.
EMAIL ADDRESS: bidquestionssoumissions@snb.ca
NOTE:
This email account is strictly for the receipt of questions on open opportunities. This email is not for the submission of bids.
COVID-19 Supplier Vaccination Policy
Suppliers must comply with all GNB health and safety policies and standards including, without limitation, all health and safety policies and standards related to COVID-19, as applicable. Go to www.gnb.ca/nbon to view the full policy and FAQs.
Under Canadian law (and international agreements), your Bid must arrive separately and independently, without conspiracy, collusion or fraud; see http://www.competitionbureau.gc.ca/eic/site/cb-bc.nsf/eng/home for further information.
Pay Equity
Does your organization have 50 or more employees?
The Government of New Brunswick is committed to encouraging and incentivizing the adoption of pay equity by employers doing business with government.
Prior to the award of procurements for goods and services valued over $1,000,000, suppliers, with fifty (50) or more employees will be required to complete the Pay Equity Learning Module developed by the Women's Equality Branch. Suppliers should provide a copy of their certificate of completion with their bid submission.
To complete the online module and obtain your certificate, please visit www.gnb.ca/payequity. For questions, please contact the Pay Equity Bureau toll free: (877) 253-0266 or by Email: peb-bes@gnb.ca.
All discounts quoted will be considered to be without limitations.
Award of contracts: no contract shall be awarded and no payment shall be made to a vendor unless authorized by the Minister or his delegates. The Minister may make an award to the preferred vendor conditional on the negotiation and acceptance of a detailed contract between the Province and the vendor. In such cases, should the detailed contract negotiations not be completed in a reasonable period of time, the Province reserves the right to discontinue negotiations with the vendor and
subsequently enter into negotiations with the second preferred vendor.
No right or duty, in whole or in part, of the vendor under a contract issued may be assigned or delegated without the prior consent of the Strategic Procurement Branch.
Unless indicated otherwise in this tender notice or attached documents, all prices must be extended and totalled.
All Suppliers engaged to deliver goods or services to the Government of New Brunswick must ensure compliance with the Designated Materials Regulation in the provision or delivery of those goods obligated under that Regulation. Please refer to
Recycle NB's website and the
Designated Materials Regulation for specifics.
PAYMENT OF INVOICES
Payment of invoices is the responsibility of the department or organization to whom the goods are shipped or services are supplied.
Where the estimated value of the goods or services to be procured is below the lowest applicable threshold value of any relevant trade agreement, Service New Brunswick reserves the right to give preferential treatment to a prospective supplier from New Brunswick. Should this right be exercised, the following order of priority will apply: a) firstly, New Brunswick manufacturers if the goods to be procured are manufactured in New Brunswick; and b) secondly, New Brunswick vendors.
When bid submissions are evaluated on price:
- Applicability of the preferences will be determined based on the price differential between the lowest-priced acceptable bid and the bid receiving the preferential treatment.
- The price differential under which a NB supplier preference may be applied will be limited to 10%. When the lowest-priced acceptable bid before preferential treatment is applied is a New Brunswick vendor, the price differential under which a NB manufacturer preference will be applied will be limited to 5%.
- The preferential treatment will be applied by making the award to the NB supplier.
When bid submissions are evaluated on a point system:
- Applicability of the preferences will be determined based on the price differential between the pricing component of the highest scoring acceptable bid submission and the pricing component of the bid(s) receiving the preferential treatment.
- The price differential under which a NB supplier preference may be applied will be limited to 10%. When the highest scoring acceptable bid submission before preferential treatment is applied is a New Brunswick vendor, the price differential under which a NB manufacturer preference will be applied will be limited to 5%.
- The preferential treatment will be applied by allotting a maximum of an additional 5% of the total possible points to New Brunswick manufacturers' total scores and 4% to NB vendors' total scores. If no bid from a New Brunswick manufacturer has been retained for preferential treatment, New Brunswick vendors may receive a maximum of an additional 5% of the total possible points rather than 4%.
The decision to apply a preference will be at the sole discretion of Service New Brunswick. To be eligible, suppliers must meet the definition of NB supplier as identified by the regulation under the
Procurement Act. NB manufacturers should indicate in their bid that they are a NB manufacturer to be considered for the NB manufacturer preference.
