CONTRACT OF SUPPLY
To be delivered as and when required for the period indicated upon receipt of an official Release under Contract. The Province of N.B. does not guarantee that any amount, make, model, brand, item, part or service will be purchased.
This procurement is subject to the provisions of the Canadian Free Trade Agreement and the Canada-European Union Comprehensive Economic and Trade Agreement.
Where the estimated value of the goods or services to be procured is below the lowest applicable threshold value of any relevant trade agreement, Service New Brunswick reserves the right to give preferential treatment to a prospective supplier from New Brunswick. Should this right be exercised, the following order of priority will apply: a) firstly, New Brunswick manufacturers if the goods to be procured are manufactured in New Brunswick; and b) secondly, New Brunswick vendors.
When bid submissions are evaluated on price:
- Applicability of the preferences will be determined based on the price differential between the lowest-priced acceptable bid and the bid receiving the preferential treatment.
- The price differential under which a NB supplier preference may be applied will be limited to 10%. When the lowest-priced acceptable bid before preferential treatment is applied is a New Brunswick vendor, the price differential under which a NB manufacturer preference will be applied will be limited to 5%.
- The preferential treatment will be applied by making the award to the NB supplier.
When bid submissions are evaluated on a point system:
- Applicability of the preferences will be determined based on the price differential between the pricing component of the highest scoring acceptable bid submission and the pricing component of the bid(s) receiving the preferential treatment.
- The price differential under which a NB supplier preference may be applied will be limited to 10%. When the highest scoring acceptable bid submission before preferential treatment is applied is a New Brunswick vendor, the price differential under which a NB manufacturer preference will be applied will be limited to 5%.
- The preferential treatment will be applied by allotting a maximum of an additional 5% of the total possible points to New Brunswick manufacturers' total scores and 4% to NB vendors' total scores. If no bid from a New Brunswick manufacturer has been retained for preferential treatment, New Brunswick vendors may receive a maximum of an additional 5% of the total possible points rather than 4%.
The decision to apply a preference will be at the sole discretion of Service New Brunswick. To be eligible, suppliers must meet the definition of NB supplier as identified by the regulation under the
Procurement Act. NB manufacturers should indicate in their bid that they are a NB manufacturer to be considered for the NB manufacturer preference.
Where permissible under the applicable trade agreements and the regulation under the
Procurement Act, Service New Brunswick reserves the right to give preferential treatment to a prospective supplier from New Brunswick. Should this right be exercised, the following order of priority will apply: a) firstly, New Brunswick manufacturers if the goods to be procured are manufactured in New Brunswick; and b) secondly, New Brunswick vendors.
When bid submissions are evaluated on price:
- Applicability of the preferences will be determined based on the price differential between the lowest-priced acceptable bid and the bid receiving the preferential treatment.
- The price differential under which a NB supplier preference may be applied will vary between 2.5% and 10% depending on the total estimated value of the procurement, in accordance with the ranges set out in the regulation under the
Procurement Act.
- The preferential treatment will be applied by making the award to the NB supplier.
When bid submissions are evaluated on a point system:
- Applicability of the preferences will be determined based on the price differential between the pricing component of the highest scoring acceptable bid submission and the pricing component of the bid(s) receiving the preferential treatment.
- The price differential under which a NB supplier preference may be applied will vary between 2.5% and 10% depending on the total estimated value of the procurement, in accordance with the ranges set out in the regulation under the
Procurement Act.
- The preferential treatment will be applied by allotting a maximum of an additional 5% of the total possible points to New Brunswick manufacturers' total scores and 4% to NB vendors' total scores. If no bid from a New Brunswick manufacturer has been retained for preferential treatment, New Brunswick vendors may receive a maximum of an additional 5% of the total possible points rather than 4%.
The decision to apply a preference will be at the sole discretion of Service New Brunswick. To be eligible, suppliers must meet the definition of NB supplier as identified by the regulation under the
Procurement Act. NB manufacturers should indicate in their bid that they are a NB manufacturer to be considered for the NB manufacturer preference.
New Brunswick Manufacturer Preference
By stating YES in the input box,
I confirm that I am a Manufacturer of goods
with a place of business in New Brunswick as defined below and am therefore eligible to be considered for the NB Manufacturer preference as defined in this solicitation document. If the input box is left incomplete the bid may be ineligible for the New Brunswick Manufacturer preference.
Place of business means an establishment where a manufacturer regularly conducts its activities on a permanent basis, is clearly identified by name and is accessible during normal business hours.
New Brunswick Vendor Preference
By stating YES in the input box,
I confirm that I am a Vendor of goods or services
with a place of business in New Brunswick as defined below and am therefore eligible to be considered for the NB Vendor preference as defined in this solicitation document. If the input box is left incomplete the bid may be ineligible for the New Brunswick Vendor preference.
Place of business means an establishment where a vendor regularly conducts its activities on a permanent basis, is clearly identified by name and is accessible during normal business hours.
MEDICAL, DENTAL AND VETERINARY EQUIPMENT AND SUPPLIES
*****Amendment #8*****
The following questions have been presented to DTI:
Q1. Can you please advise if it is mandatory to provide a price for the Cardiac Science G5 AED if an alternative product is being quoted, or can we simply provide a price for the alternative product?
A1. It is not mandatory to provide pricing for the G5 AED. But pricing will be required for any alternative products/brands.
All other information remains the same.
***
*****Amendment #7*****
The following questions have been presented to DTI:
Q1. The first requirement is for AEDs with GPS. Can you specify the type of geolocation service required?
Only the Lifepak CR2 offers this kind of service, and it requires a connection to a cellular network, and the location ping only occurs every 30 days.
A1. As per Amendment #4, GPS enabled devices are no longer required.
Q2. So what level of bilingual service is required? We want to submit the Zoll AED 3, which can switch from English to French in the user-configuration menu. Would this be acceptable?
A2. Products will be accepted if they have a direct button for the dual-language function which enables users to switch between French and English easily and quickly.
All other information remains the same.
***
*****Amendment #6******
The following questions have been presented to DTI:
Q1. Tender 0194073-24 states a Contract date to commence February 1, 2024, and AEDs required on an "as and when" required basis, but there is no mention of any quantity or timeline for an initial purchase, has this been determined?
A1. No, This contract is intended to commence on February 1, 2024 upon agreement with the successful bidder. Any initial purchases will be at the request of the client department/district and quantities may vary on account of existing units being replaced.
Q2. Page 5 of Invitation to Tender includes the following criteria for AED Goods:
A) Bilingual AEDs suitable for an adult up to 400 lbs (GPS enabled)
Pads (four-year life span or better)
However Pricing on Appendix A, Pricing Form specifically asks for pricing of the Zoll Powerheart G3 which is not a GPS enabled AED, and for pricing of G5 pads, with 4-year life, which is not applicable to the G5. Please confirm if this criteria is correct and a requirement of the chosen AED?
A2. Appendix A' Model # description is listed as 'Powerheart G5', and the accessories have been amended to correct the 'pad shelf-life' from four(4) years to two(2) years.
Powerheart G5 requirement for 'GPS Enabled' devices has been removed as per amendment #4.
Q3. Waterproof Carrying Case- Will the AEDs be kept in vehicles, and is a heated case option required?
A3. Yes, a waterproof case is required. Heated option is not required.
Q4. How are the AEDs going to be tracked and managed? Would consideration be given to a vendor that can provide access to an AED Management Program Solution, to manage and track all AEDs?
A4. As per the Tender Summary, it is requested that the potential supplier shall provide reporting to the Province if requested, therefore a management system would be accepted. Also, as noted in the section 4.6 - 'Samples & Product Demonstration' of the Tender Summary document, it states the following:
Though not a requirement listed, the Successful Bidder(s) will also be asked to demonstrate any technology(ies) available that allow for additional ordering options, such as an online order platform, etc. Details such as date, time, demonstration options, etc., will be co-ordinated with the Successful Bidder(s).
All other information remains the same.
***
*****Amendment #5*****
The following questions have been presented to DTI:
Q1. Can you please clarify the requirement for GPS tracking. Is an additional GPS tracking device placed with the unit acceptable?
A1. Yes, additional GPS tracking devices will be acceptable. As per Amendment # 4, GPS Enabled devices is not required.
All other information remains the same.
***
*****Amendment #4*****
Please note that this invitation to tender has been amended to reflect the changes with; the item description, the 'Accessories' section of Appendix A', and section 4.5 of the Tender Summary document.
- 'GPS enabled' has been removed.
- 'Four-year life span or better' has been changed to 'two-year shelf life'.
All other information remains the same.
***
*****Amendment #3*****
The following questions have been presented to DTI:
Q1. Can you please clarify where the AED training device should be priced as it is not on listed accessories?
A1. Please see Amendment #2. Training devices are included in Appendix A'.
All other information remains the same.
***
*****AMENDMENT #2*****
This tender has been amended to include additional product(s) to the "Accessories" section of Appendix A'.
Prices requested but will not be used for evaluation purposes.
All other information remains unchanged.
***
*****AMENDMENT #1*****
The following questions have been presented to DTI:
Q1: Regarding ITT 0194073-24, will multiple submissions be allowed?
A1: Multiple bids will be accepted.
Although, if amending a bid submission, the Bidder(s) are asked to submit an email to NBBids@snb.ca or SoumissionsNB@snb.ca with the title (subject line) of the email clearly indicating the name of the proponent and the opportunity number. The title of the email should also include the word amendment.
Example: Company ******, Amendment to Bid for tender #*******-**
Q2: ITT 0194073-24 states that alternative units are allowed to submitted. However, Appendix A - Pricing Form, state "Bidders may add additional AED units, but only the brands/models (or alternatives) listed will be evaluated." The only AED unit listed for evaluation purposes is the Zoll Powerheart G5. How do we submit for alternative units to be listed on Appendix A so that it will also be considered for evaluation?
A2: To submit a bid for alternative units, please refer to columns
i though
n.
All other information remains the same.
****
SCOPE
Transportation and Infrastructure, on behalf of GNB is tendering for the supply and delivery of Automated External Defibrillators and Services on an "as and when" required basis. The contract will be for two (2) years commencing February 1, 2024 to January 31, 2026 with the option to renew for two (2) additional one (1) year terms to January 31, 2028, upon mutual agreement.
AWARD CRITERIA & PRICING INSTRUCTIONS
Bidders may quote on the brands listed, provided they are an authorized dealer for New Brunswick at time of bid submission and remain so for the duration of the contract. See Appendix A - Pricing Form. When bidding on a brand(s), bidders must provide pricing for that brand's accessories (I.e.: battery, carrying case, etc.). Bids must include pricing for delivery to within the unit price. Deliveries thereafter the requested date may be cancelled.
The intent is to award a contract(s) based on the overall lowest compliant bid for each type of AED listed in Appendix A - Pricing Form. Bidders are required to indicate pricing for AED as well as the warranty period.
Bidders are required to indicate pricing for accessories for the brand(s) of AEDs bid, as well as rate/charge information.
* SEE SUMMARY OF TENDER INFORMATION AND APPENDIX ATTACHED *
This is a tender notice only. In order to submit a bid, you must obtain official tender documents from the New Brunswick Opportunities Network, another authorized tendering service or as indicated in the tender notice.
Solicitation documents will be provided in either of the Province of New Brunswick's two official languages; English or French upon request.
Instructions for Bid Submission
1. Effective April 15, 2020, Service New Brunswick is no longer accepting paper bids,
and the Central Tendering Branch is closed to the public. Public tender openings are
no longer taking place; however, results continue to be posted on NBON.
2. Bids will only be accepted by electronic transmission as follows:
a. By e-bidding through NBON (when e-bidding is possible); OR
b. By fax to: (506) 444-4200 (fax to dedicated mailbox).
Note: Proposals in response to a Request for Proposals (RFP) will not be accepted by fax; OR
c. By email to NBBids@snb.ca or SoumissionsNB@snb.ca (do not submit bids to any other email).
Click here
Instructions for Bid Submission for important instructions on how to submit bids by email.
d. Please refrain from submitting your bid through multiple electronic channels
to avoid duplicate bids.
3. All bids must be properly signed by an authorized person.
a. For bids submitted by email or fax: typed signatures (in any font)
that are not on the bid itself (i.e. in the body of the email or on the
fax cover sheet) will NOT be accepted.
4. All bids must be legible, properly completed and contain the proper solicitation number.
5. The proponent is solely responsible for ensuring that the bid submission
in its entirety, including all attachments, is received before Closing Date and Time
as indicated on the solicitation documents.
a. The proponent bears all risk associated with delivering its bid by electronic
submission, including but not limited to delays in transmission between the Proponent's computer and the Province's Electronic Mail System, NBON or fax.
b. The date and time of official receipt of the bid will be the time of receipt
recorded in the NBON system (for e-bids) or the time of receipt in the Province's
Electronic Mail System (for fax and email bid submissions).
6. All bids must be stated in Canadian Funds. Sales taxes should not be included in
the unit, extended or total prices.
7. All tenders must be F.O.B. destination, freight prepaid.
8. This Invitation is being conducted under the provisions of the Procurement Act
and Regulation 2014-93 as of the date of the issuance of the Invitation.
Direct Deposit
The Province of New Brunswick is now using Direct Deposit as the standard method of issuing payments. Suppliers are required to provide bank account information and an email address for the notice of remittance. Please send the completed Direct Deposit Form to Service New Brunswick (e-mail address and mailing address are indicated on the form).
Please click on the link below to view the Direct Deposit Form.
https://www2.snb.ca/content/dam/snb/Procurement/DirectDepositVirementDirect.pdf
A bidder must obtain official solicitation documents from a distribution service, authorized by the Minister of Service New Brunswick, in order to submit a bid. The current authorized distribution services are the
New Brunswick Opportunities Network (NBON) (operated by Service New Brunswick, Province of NB),
BIDSAlert (operated by Tendering Publications Ltd.) and
MERX (operated by Mediagrif Interactive Technologies). Bids should be submitted on the official bid documents
obtained from these authorized distribution services.
The province of New Brunswick reserves the right to negotiate pricing, value added and other savings opportunities with the successful proponent at time of award and throughout the contract.
The Atlantic Provinces Standard Terms & Conditions for Goods and Services apply to this procurement and are considered to be incorporated into this document. By submitting a bid, you agree and accept these terms and conditions. Current "Atlantic Provinces Standard Terms and Conditions" are available on the New Brunswick Opportunities Network, the Council of Atlantic Premiers' Website or from an authorized service provider.
All suppliers engaged to deliver services on behalf of the Government of New Brunswick must ensure compliance with the
Official Languages Act in the delivery of those services. For more information, please refer to the
Official Languages Act.
COVID-19 Restrictions for Workers entering New Brunswick
All suppliers and workers entering the province of New Brunswick for work purposes must comply with the requirements established by WorkSafe NB and Public Health, including isolation requirements where applicable.
Click here for more information on these requirements.
QUESTIONS:
Written questions relating to this opportunity may be submitted to the address provided below via email by clicking on Questions. Please be sure to include the solicitation/tender number in the subject line.
EMAIL ADDRESS: bidquestionssoumissions@snb.ca
NOTE:
This email account is strictly for the receipt of questions on open opportunities. This email is not for the submission of bids.
COVID-19 Supplier Vaccination Policy
Suppliers must comply with all GNB health and safety policies and standards including, without limitation, all health and safety policies and standards related to COVID-19, as applicable. Go to www.gnb.ca/nbon to view the full policy and FAQs.
Under Canadian law (and international agreements), your Bid must arrive separately and independently, without conspiracy, collusion or fraud; see http://www.competitionbureau.gc.ca/eic/site/cb-bc.nsf/eng/home for further information.
Pay Equity
Does your organization have 50 or more employees?
The Government of New Brunswick is committed to encouraging and incentivizing the adoption of pay equity by employers doing business with government.
Prior to the award of procurements for goods and services valued over $1,000,000, suppliers, with fifty (50) or more employees will be required to complete the Pay Equity Learning Module developed by the Women's Equality Branch. Suppliers should provide a copy of their certificate of completion with their bid submission.
To complete the online module and obtain your certificate, please visit www.gnb.ca/payequity. For questions, please contact the Pay Equity Bureau toll free: (877) 253-0266 or by Email: peb-bes@gnb.ca.
All discounts quoted will be considered to be without limitations.
Award of contracts: no contract shall be awarded and no payment shall be made to a vendor unless authorized by the Minister or his delegates. The Minister may make an award to the preferred vendor conditional on the negotiation and acceptance of a detailed contract between the Province and the vendor. In such cases, should the detailed contract negotiations not be completed in a reasonable period of time, the Province reserves the right to discontinue negotiations with the vendor and
subsequently enter into negotiations with the second preferred vendor.
No right or duty, in whole or in part, of the vendor under a contract issued may be assigned or delegated without the prior consent of the Strategic Procurement Branch.
Unless indicated otherwise in this tender notice or attached documents, all prices must be extended and totalled.
All Suppliers engaged to deliver goods or services to the Government of New Brunswick must ensure compliance with the Designated Materials Regulation in the provision or delivery of those goods obligated under that Regulation. Please refer to
Recycle NB's website and the
Designated Materials Regulation for specifics.
PAYMENT OF INVOICES
Payment of invoices is the responsibility of the department or organization to whom the goods are shipped or services are supplied.
Where the estimated value of the goods or services to be procured is below the lowest applicable threshold value of any relevant trade agreement, Service New Brunswick reserves the right to give preferential treatment to a prospective supplier from New Brunswick. Should this right be exercised, the following order of priority will apply: a) firstly, New Brunswick manufacturers if the goods to be procured are manufactured in New Brunswick; and b) secondly, New Brunswick vendors.
When bid submissions are evaluated on price:
- Applicability of the preferences will be determined based on the price differential between the lowest-priced acceptable bid and the bid receiving the preferential treatment.
- The price differential under which a NB supplier preference may be applied will be limited to 10%. When the lowest-priced acceptable bid before preferential treatment is applied is a New Brunswick vendor, the price differential under which a NB manufacturer preference will be applied will be limited to 5%.
- The preferential treatment will be applied by making the award to the NB supplier.
When bid submissions are evaluated on a point system:
- Applicability of the preferences will be determined based on the price differential between the pricing component of the highest scoring acceptable bid submission and the pricing component of the bid(s) receiving the preferential treatment.
- The price differential under which a NB supplier preference may be applied will be limited to 10%. When the highest scoring acceptable bid submission before preferential treatment is applied is a New Brunswick vendor, the price differential under which a NB manufacturer preference will be applied will be limited to 5%.
- The preferential treatment will be applied by allotting a maximum of an additional 5% of the total possible points to New Brunswick manufacturers' total scores and 4% to NB vendors' total scores. If no bid from a New Brunswick manufacturer has been retained for preferential treatment, New Brunswick vendors may receive a maximum of an additional 5% of the total possible points rather than 4%.
The decision to apply a preference will be at the sole discretion of Service New Brunswick. To be eligible, suppliers must meet the definition of NB supplier as identified by the regulation under the
Procurement Act. NB manufacturers should indicate in their bid that they are a NB manufacturer to be considered for the NB manufacturer preference.
Holiday Season Office Closure
The Strategic Procurement Division of Service New Brunswick (located at 300 St. Mary's Street) will be closed for the holiday season. This includes all Strategic Procurement operations (except Strategic Procurement - Health), the reception area and the Central Tendering office. The closure period is from 4:30 p.m. on December 22, 2023 to 8:15 a.m. on January 2, 2024.
The New Brunswick Opportunities Network (NBON) will be accessible throughout this period, however please note support (helpline and email queries) will not be available during this time.
