Advance Contract Award Notice (ACAN)
CC177 LIGHT EMITTING DIODE (LED) CARGO LIGHT REPLACEMENT
1. Advance Contract Award Notice (ACAN)
An Advance Contract Award Notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the Contracting Officer may then proceed with the award to the pre-identified supplier.
2. Definition of the requirement
The Department of National Defence (DND) requires a supply of new Commercial Off-The Shelf (COTS) and ready-to-use, T8 or T10-diameter four-foot LED lighting devices and any ancillary equipment/cabling/connectors/tooling required in accordance with the specifications listed in this document to be installed and used on the CC177 Globemaster III aircraft fleet.
3. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements)
Any interested supplier must demonstrate by way of a Statement of Capabilities that its product/equipment/system (as appropriate) meets the following minimum mandatory requirements:
3.1 Technical Specifications and Mandatory Requirements – General
3.1.1 The replacement devices must produce a colour temperature between 4100K and 5000K.
3.1.2 The replacement devices must not consume more than 40 watts of power each.
3.1.3 The replacement devices must use a medium bi-pin connector to connect into the existing fluorescent fixtures.
3.1.4 The replacement devices must be four feet in length.
3.1.5 The replacement devices must be tubular in shape.
3.1.6 The replacement devices must have an average rated life of at least 20000 hours.
3.1.7 The replacement devices must be capable of operating between -40oC to 71oC (-40oF to 160oF).
3.1.8 Materials that are considered toxic, carcinogenic, or otherwise injurious must not be used without necessary safeguards.
3.1.9 Asbestos must not be used in the design or construction of the replacement devices.
3.1.10 The replacement devices must be self-ballasted.
3.1.11 The replacement devices must be dimmable using the aircraft’s pre-existing variable resistor (rheostat).
3.1.12 All product information displayed on the replacement device must be in both French and English. Translation can be provided by the Technical Authority (TA), if required, prior to delivery.
3.1.13 All replacement devices must be COTS assemblies certified as airworthy against MIL-STD-461, MIL-STD-810, and either Canadian, United States of America, or European aviation standards listed in paragraph 5.2 below.
4. Background
4.1 The CC177 Globemaster III is a strategic airlift asset primarily used to transport large sizes and weights of cargo. The cargo area requires illumination to enable pre-flight and post-flight inspections by loadmasters and aircraft technicians; provide adequate lighting for cargo loading/unloading; and, provide illumination during flight to enable safe transit through the cargo area during appropriate phases of flight.
4.2 The current cargo illumination system uses twenty light fixtures containing four T10 diameter four-foot fluorescent bulbs (for a total quantity of 80 bulbs per aircraft). Fluorescent bulbs are being phased out in many western countries, Canada included, necessitating their replacement with newer technology.
4.3 A complete redesign of the existing lighting system is considered undesirable due to a higher cost and effort to modify the aircraft. A commercial off-the-shelf self-ballasted drop-in replacement is the preferred option for expediency and cost considerations.
5. References
5.1 Where mentioned, the following Standards must be used for the preparation of deliverables to the extent specified in this SOR: “Statement of Requirement, CC177 LIGHT EMITTING DIODE (LED) CARGO LIGHT REPLACEMENT, Version 1.0, Dated 01 November 2024”
5.1.1 DND Specifications, Standards, and Publications:
REFERENCE PROMULGATION REFERENCE TITLE
D-01-400-002/SF-000 2011 SPECIFICATION FOR LEVELS OF ENGINEERING DRAWINGS AND ASSOCIATED LISTS
5.2 Other Standards and Publications
5.2.1 Canadian Aviation Regulations (CAR), Chapter 525 – Transport Category Aeroplanes, https://tc.canada.ca/en/corporate-services/acts-regulations/list-regulations/canadian-aviation-regulations-sor-96-433/standards/airworthiness-chapter-525-transport-category-aeroplanes-canadian-aviation-regulations-cars
5.2.2 European Union Aviation Safety Agency (EASA) Certification Specifications 25 – Large Aeroplanes, https://www.easa.europa.eu/en/document-library/certification-specifications/cs-25-amendment-27
5.2.3 Federal Aviation Regulations (FAR) – Part 25 – Transport Category Airplanes, https://www.ecfr.gov/current/title-14/chapter-I/subchapter-C/part-25?toc=1
5.2.4 MIL-STD-461, Requirements for the Control of Electromagnetic Interference Characteristics of Subsystems and Equipment, https://quicksearch.dla.mil/qsdocdetails.aspx?ident_number=35789
5.2.5 MIL-STD-810, Environmental Engineering Considerations and Laboratory Tests, https://quicksearch.dla.mil/qsDocDetails.aspx?ident_number=35978
5.2.6 Canadian Environmental Protection Act, https://laws-lois.justice.gc.ca/eng/acts/c-15.31/
5.2.7 Canadian Hazardous Products Act, https://laws-lois.justice.gc.ca/eng/regulations/sor-2015-17/index.html
5.2.8 Prohibition of Asbestos and Products Containing Asbestos Regulations, https://laws-lois.justice.gc.ca/eng/regulations/SOR-2018-196/index.html
5.2.9 Gender-based Analysis Plus (GBA Plus) - Women and Gender Equality Canada, https://women-gender-equality.canada.ca/en/gender-based-analysis-plus.html
5.2.10 Health Canada – Food Safety, https://www.canada.ca/en/health-canada/services/food-nutrition/food-safety/safe-food-handling-tips.html
6. Applicability of the Trade agreement(s) to the procurement
This procurement is subject to the following trade agreement(s):
• Canadian Free Trade Agreement (CFTA)
• Revised World Trade Organization - Agreement on Government Procurement (WTO-AGP)
• Canada-United-States-Mexico Agreement (CUSMA)
• Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
• Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
• Canada-Chile Free Trade Agreement (CCFTA)
• Canada-Colombia Free Trade Agreement
• Canada-Honduras Free Trade Agreement
• Canada-Korea Free Trade Agreement
• Canada-Panama Free Trade Agreement
• Canada-Peru Free Trade Agreement (CPFTA)
• Canada-United Kingdom Trade Continuity Agreement (Canada-UK TCA)
• Canada-Ukraine Free Trade Agreement (CUFTA)
7. Justification for the Pre-Identified Supplier
Hoffman Engineering LLC is the only known supplier of COTS T8 or T10-diameter four-foot LED lighting devices and any ancillary equipment/cabling/connectors/tooling suitable for use in the CC177 Globemaster III.
8. Government Contracting Regulations Exception
The following exception to the Government Contract Regulations is invoked for this procurement under subsection 6(d) – “only one person is capable of performing the work”.
9. Exclusions and/or Limited Tendering Reasons
The following exclusions and/or limited tendering reasons are invoked under the trade agreements:
Canadian Free Trade Agreement (CFTA), Article 513.1: Limited Tendering
(b) (iii) due to an absence of competition for technical reasons.
Canada–Chile Free Trade Agreement (CCFTA), Article Kbis-09: Tendering Procedures, para 1 : Limited Tendering b. where the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists.
Canada–Colombia Free Trade Agreement (CCoFTA), Article 1409 Limited Tendering
b. iii. Due to an absence of competition for technical reasons.
Canada–Honduras Free Trade Agreement (CHFTA), Chapter 17, Article 17.11 Limited Tendering
(b) (iii) there is an absence of competition for technical reasons;
Canada–Korea Free Trade Agreement (CKFTA), which defers to WTO-AGP Article XIII, Limited Tendering b) iii. due to an absence of competition for technical reasons.
Canada–Panama Free Trade Agreement (CPFTA), Chapter 16, Article 16.10 Limited Tendering
b. iii. of the absence of competition for technical reasons.
Canada–Peru Free Trade Agreement (CPAFTA), Article 1409: Limited Tendering
(b) (iii) due to an absence of competition for technical reasons.
World Trade Organization Agreement on Government Procurement (WTO-AGP), Article XIII – Limited Tendering b. iii. due to an absence of competition for technical reasons;
Canada-European Union Comprehensive Economic and Trade Agreement (CETA), Article 19.12(b)(ii); (c)(i) cannot be made for economic or technical reasons…
Canada-United Kingdom Trade Continuity Agreement (Canada-UK TCA) - The provisions of CETA are incorporated by reference into and made part of this Agreement.
Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP), Article 15.10
(b) (iii) due to an absence of competition for technical reasons;
Canada–Ukraine Free Trade Agreement (CUFTA), Article10.13: Limited Tendering
(b) (iii) due to an absence of competition for technical reasons;
10. Period of the proposed contract or delivery date
Eighty (80), COTS and ready-to-use, T8 or T10-diameter four-foot LED lighting devices and any ancillary equipment/cabling/connectors/tooling systems that conform to the specifications of this ACAN. In addition to the initial purchase, there will be options which include: Option 1, three hundred and twenty (320) T8 or T10-diameter four-foot LED lighting devices and any ancillary equipment/cabling/connectors/tooling; and Option 2, forty (40) T8 or T10-diameter four-foot LED lighting devices and any ancillary equipment/cabling/connectors/tooling. The T8 or T10-diameter four-foot LED lighting devices and any ancillary equipment/cabling/connectors/tooling must be delivered to:
429 Transport Squadron
Hangar No. 6, North Star Dr,
Canadian Forces Base Trenton
Astra, ON K0K 3W0
Canada
As the current T10 fluorescent bulbs and associated ancillary equipment are increasingly obsolete, all effort should be made to have the initial purchase of all eighty (80) T8 or T10-diameter four-foot LED lighting devices and any ancillary equipment/cabling/connectors/tooling delivered by 17 January 2025. The options are expected to be exercised within twelve (12) months from contract award, with delivery no later than (30) thirty days following the options being exercised. If not possible, a minimum of one hundred and sixty (160) kits must be delivered within 30 days for option 1. All kits must be delivered sixty (60) days following the options being exercised.
11. Cost Estimate of the proposed contract
$ 385,000.00 USD. HST extra.
12. Name and address of the pre-identified supplier
Hoffman Engineering LLC
8 Riverbend Drive Dock 8B
PO BOX 4430
Stamford CT 06907
USA
13. Suppliers’ right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available to provide the goods and services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
14. Closing date for submission of a statement of capabilities
The closing date and time for accepting statements of capabilities is 16 December 2024 at 14:00 EST.
15. Inquiries and submission of Statement of Capabilities
Inquiries and submission of statements of capabilities Inquiries and statements of capabilities are to be directed to the Contracting Authority:
Brendan Vick
Materiel Acquisition and Support, Directorate of Aerospace Procurement, DAP 4-3-2
Department of National Defence / Government of Canada
Email: brendan.vick2@forces.gc.ca
You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.
An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.
Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
The DND file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
