Correctional Training Program (CTP) - Accommodations
This requirement is for: The Correctional Service of Canada, Pacific Region
Trade agreement: Canadian Free Trade Agreement (CFTA), World Trade Organisation-Agreement on Government Procurement (WTO-AGP), Canada Ukraine Free-Trade Agreement (CUFTA), Canada Korea Trade Agreement (CKTA), Canada free trade agreements with Chile/Colombia/Honduras/Panama, Canada-Peru Free Trade Agreement, Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP).
Tendering procedures: All interested suppliers may submit a bid.
Competitive Procurement Strategy: lowest priced compliant bid.
Set-aside under the Procurement Strategy for Indigenous Business: This procurement is not subject to any set-asides for Indigenous Suppliers.
Comprehensive Land Claim Agreement: This procurement is not subject to a Comprehensive Land Claims Agreement.
Security Requirements: This contract does not include security requirements.
Nature of Requirements:
The following is a summary of the statement of work for this requirement.
BACKGROUND:
Correctional Service Canada (CSC) Learning and Development is planning up to four (4) Correctional Training Programs (CTP) in the Pacific Region. They will be delivered to a maximum of twenty (24) recruits per CTP. Each CTP has a duration of approximately three (3) months. The number of recruits may decrease, by an average of 16%, over the CTP delivery.
GENERAL REQUIREMENT
The Contractor must:
• Provide accommodation and breakfast meals for up to four (4) CTP groups for the following dates:
1. CTP Group 1: November 6, 2023 to February 14, 2024;
• Up to twenty-four (24) single rooms for up to twenty-four (24) recruits
• **Check-out will be February 14, 2024
2. CTP Group 2: February 20, 2024 to May 29, 2024;
• Up to twenty-four (24) single rooms for up to twenty-four (24) recruits
• **Check-out will be May 29, 2024
3. CTP Group 3: Dates to be determined
4. CTP Group 4: Dates to be determined
The Contractor must provide accommodation for up to four (4) CTP groups:
• The Contractor’s facilities must be located within twenty (20) kilometers of #103 – 30585B Progressive Way, Abbotsford, BC V2T 6W3;
• The Contractor must provide breakfast to each recruit seven (7) days a week;
• The Contractor must allow CSC to give a minimum of twenty-four (24) hours notice to cancel room(s) and meal(s) as necessary, should the CTP be cancelled, a recruit be unsuccessful, or both, for the duration of the training program;
• The Contractor must designate an on-site Point of Contact (POC), proficient in English to provide customer service on a twenty-four (24) hour basis, seven (7) days per week;
• The Contractor must provide early check-in and late check-out as required to accommodate travel times, changes or both. If not feasible, in lieu of early-in or late-check-out, the Contractor must provide a luggage storage area upon request;
PANDEMIC REQUIREMENTS
• The Contractor must provide a point of contact (POC) to oversee and liaise with CSC and Health Authorities to respond to COVID-19 related issues;
• Should an outbreak occur, recruit(s) have to self isolate, or both at the accommodation location, the Contractor must have protocols in place as per Health Authority Guidelines. The Contractor must also deliver breakfast meals to the room(s) of recruit(s) who are in self isolation;
ACCOMMODATION REQUIREMENTS (PER ROOM)
The Contractor must provide single occupancy rooms with the following minimum features:
• A private washroom with a minimum of toilet, sink and shower;
• A mini-refrigerator, coffee maker (with complimentary in-room coffee and tea), and
microwave;
• A double size bed, desk with chair, alarm clock, a closet and a television with free local
channels;
• Free Wireless High-Speed Internet;
• Free local calls;
• An Iron & ironing board;
• Cleaning services must be three (3) days per week per room, with replacement of dirty towels as necessary;
• Sufficient linens such as bedding, towels, pillows and other linens as required for
each recruit;
• Minimum of one (1) weekly linen exchange;
• Toiletries and amenities (including but not limited to: towels, shampoo and conditioner, soap, hairdryer) that are either cleaned or replenished on an as needed basis.
ACCOMMODATION CONSTRAINTS
The Contractor must not relocate recruits to another room during their stay unless it becomes necessary because of a maintenance issue. The Contractor must notify CSC when relocation is necessary and provide the reasons why.
Any additional room charges incurred will be the responsibility of the recruit. This includes, but is not limited to:
1. Items such as mini bar contents, snack items, long distance telephone calls and
television specialty channels;
2. Damage to the room;
3. Loss or damage to the room contents;
4. Newspapers and other complimentary items;
5. Any other amenities and services not covered by this agreement that CSC has not approved in advance.
FACILITY REQUIREMENTS (GENERAL)
The Contractor must provide, at a minimum:
• Parking included in the recruits’ room rate for the entire stay;
• On-site Laundry Facilities: Common self-serve (user-pay) laundry facilities on-site and accessible 24/7 that accommodate the number of recruits;
• Access to a gym, health facility / weight room or pool or both, free of charge.
BREAKFAST MEAL REQUIREMENTS
• The Contractor must provide breakfast and dining facilities that can accommodate all recruits simultaneously in one seating, for when recruits are not at the training location;
• Should Public Health protocols not allow for dining in a group, the contractor must provide a service where breakfast meals can either be delivered to the recruits rooms or brought to an area where recruits can pick them up;
• The Contractor must supply recruits with hot breakfast items such as, but not limited to: eggs, waffles or pancakes, bacon, sausages or oatmeal as part of their daily/weekly menu;
• At CSC’s request, the Contractor must be able to accommodate special dietary and allergy needs; CSC will provide this information a minimum of 7 days prior to the recruit’s start date;
• The Contractor must make every reasonable effort to permit the observance of religious practices by individual members;
• The Contractor must provide, at least one week in advance, a list of menu food items to the CSC point of contact (POC).
BREAKFAST
• Monday to Friday (Statutory holidays excluded): Breakfast between 6:00am - 7:00am;
• Saturday, Sunday & Statutory Holidays: Breakfast between 7:00am – 9:00am.
• The Contractor must allow CSC to opt out of any or all meal provisions with a minimum of 7 calendar days notice.
Any conditions for participation of suppliers not specified in solicitation documentation: none.
Estimated quantity of commodity: see solicitation document statement of work and basis of payment.
Duration of Contract and Time Frame for Delivery:
Period of the Contract: The Work is to be performed during the period of November 6, 2023 to May 29, 2024 with the option to renew for two (2) additional six-month periods.
File Number: 21802-23-0057
Contracting Authority: Amber Hupper
Telephone number: 236-380-1379
Facsimile number: 604-870-2444
E-mail: Amber.Hupper@csc-scc.gc.ca
NOTE TO BIDDERS: Bidders can obtain the complete statement of work and evaluation criteria by downloading the solicitation document and associated documents from the Canada buys / tender opportunities website.
The Crown reserves the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada (English or French).
After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.
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