STJ –
Ice Tank Facility Sprinkler System Repairs
The National Research Council Canada, Memorial University Campus, 1 Arctic Avenue, St-John’s, NL has a requirement for a project that includes:
Work of this contract comprises the removal and replacement of dry sprinkler piping and heads in the
ice tank facility of the St. John's National Research Council of Canada (NRC) Ocean, Coastal and
River Engineering facility. The existing fire protection system to the ice tank facility will remain.
1. GENERAL:
Questions regarding any aspect of the project are to be addressed to and answered only by the Departmental Representative (or his designate) or the Contracting Authority.
Any information received other than from the Departmental Representative (or his designate) or the Contracting Authority will be disregarded when awarding the contract and during construction.
Firms intending to submit tenders on this project should obtain tender documents through the Buyandsell.gc.ca TMA services provider. Addenda, when issued, will be available from the Buyandsell.gc.ca TMA service provider. Firms that elect to base their bids on tender documents obtained from other sources do so at their own risk and will be solely responsible to inform the tender calling authority of their intention to bid. Tender packages are not available for distribution on the actual day of tender closing.
2. MANDATORY SITE VISIT:
It is mandatory that the bidder attends one of the site visits at the designated date and time.
At least one representative from proponents that intend to bid must attend.
The site visits will be held on November 22 nd
and November 23 rd , 2021 at
10:00am
. Meet Monty Fudge at STJ Building , Memorial University Campus, 1 Arctic Avenue, St-John’s, NL. Bidders who, for any reason, cannot attend at the specified date and time will not be given an alternative appointment to view the site and their tenders, therefore, will be considered as non-responsive.
NO EXCEPTIONS WILL BE MADE.
As proof of attendance, at the site visit, the Contracting Authority will have an Attendance Form which MUST be signed by the bidder’s representative. It is the responsibility of all bidders to ensure they have signed the Mandatory Site Visit Attendance form prior to leaving the site. Proposals submitted by bidders who have not attended the site visit or failed to sign the Attendance Form will be deemed non-responsive.
* Due to COVID-19, we are taking additional measures to protect you and our employees at the site visits.
To allow NRC to prepare for the site visits, all proponents are asked to pre-register preferably 48 hours ahead of the job showing and identify their preferred site visit date. Please register by emailing Monty Fudge at Monty.Fudge@nrc-cnrc.gc.ca. Bidders shall provide contact name, email and phone number of person attending.
At the site visit, to limit contact and risks:
The proponents will sanitize their hands at the hand sanitizing station.
The proponents will be asked to sign the Attendance Form. It is the responsibility of all proponents to verify information on the Attendance Form.
The site visit will proceed with a maximum of four (4) proponents at a time. Each group will have approximately 20 minutes to review the site. The site visit will continue with the next group of four (4) proponents until each one has had a chance to review the site.
The site visits could take longer than usual, therefore anticipate a longer meeting duration.
Physical distancing: keeping a distance of at least 2 arms-length (approximately 2 metres) from others may not be possible at all times, therefore the use of NRC issued disposable face coverings to reduce the risk of transmission of COVID-19 is mandatory.
The proponents shall not impede safe access to and from the facility.
Depending on the anticipated amount of pre-registration, the NRC may decide to schedule time slots for every group of four (4) proponents. The time slot for your site visit will be confirmed by the NRC Departmental Representative by email upon pre-registration. That time will supersede the site visit meeting time specified above.
Proposals submitted by bidders who have not attended the site visit or failed to submit their identification and contact information at the site visit will be deemed non-responsive.
3 .
TENDER CLOSING DATE:
Tender closing date is December 14 th , 2021 at 14:00.
4. TENDER RESULTS
Following the Tender closing, the tender results will be sent by facsimile to all Contractors who submitted a tender.
5. SECURITY REQUIREMENT FOR CANADIAN CONTRACTORS
5.1 MANDATORY SECURITY REQUIREMENT:
.1
All personnel that will be involved with the project must be security screened to
RELIABILITY
status level as defined in the security policy of Canada.
6.0 WHSCC (Workplace Health Safety and COMPENSATION COMMISSION)
.1
All Bidders must provide a valid WHSCC certificate with their Tender or prior to contract award.
7.0
Office of the Procurement Ombudsman
.1
Dispute Resolution Services
The parties understand that the Procurement Ombudsman appointed pursuant to Subsection 22.1(1) of the
Department of Public Works and Government Services Act
will, on request or consent of the parties to participate in an alternative dispute resolution process to resolve any dispute between the parties respecting the interpretation or application of a term and condition of this contract and their consent to bear the cost of such process, provide to the parties a proposal for an alternative dispute resolution process to resolve their dispute. The Office of the Procurement Ombudsman may be contacted by telephone at 1-866-734-5169 or by e-mail at boa.opo@boa-opo.gc.ca.
.2 Contract Administration
The parties understand that the Procurement Ombudsman appointed pursuant to Subsection 22.1(1) of the
Department of Public Works and Government Services Act
will review a complaint filed by [ the supplier or the contractor or the name of the entity awarded this contract ] respecting administration of this contract if the requirements of Subsection 22.2(1) of the
Department of Public Works and Government Services Act
and Sections 15 and 16 of the
Procurement Ombudsman Regulations
have been met, and the interpretation and application of the terms and conditions and the scope of the work of this contract are not in dispute. The Office of the Procurement Ombudsman may be contacted by telephone at 1-866-734-5169 or by e-mail at boa.opo@boa-opo.gc.ca.
.3 The Office of the Procurement Ombudsman (OPO) was established by the Government of Canada to provide an independent avenue for suppliers to raise complaints regarding the award of contracts under $25,000 for goods and under $100,000 for services. You have the option of raising issues or concerns regarding the solicitation, or the award resulting from it, with the OPO by contacting them by telephone at 1-866-734-5169 or by e-mail at boa.opo@boa-opo.gc.ca. You can also obtain more information on the OPO services available to you at their website at www.opo-boa.gc.ca.
The Departmental Representative or his designate for this project is:
Monty Fudge
Monty.Fudge@nrc-cnrc.gc.ca
Telephone:
709 772-4294
Contracting Authority for this project is:
Collin Long
Collin.Long@nrc-cnrc.gc.ca
