RFP documents should be obtained from the Bonfire portal at https://strathcona.bonfirehub.ca.
This Request for Proposals (the “RFP”) is an invitation by Strathcona County (the “County”) to prospective entities (each, a “Proponent”) to submit proposals for Integrated Project Delivery (IPD) Team – Turf Consultant and Turf Contractor (“Turf Team”) for the Indoor Fieldhouse, as further described in Section A of the RFP Particulars (Appendix A) (the “Deliverables”).
The County is looking to engage an experienced and innovative Turf Team which possesses the skills and experience required to join the County’s Integrated Project Delivery Team (the “IPD Team”) to design and construct a new Indoor Fieldhouse located in Strathcona County (the “Project”). In this RFP, “Team Member” means each member of a Proponent’s team that will constitute the Turf Team and who will provide the artificial turf system design, manufacture and construction needed for the Project and which must include the following entities: a turf consultant and a turf contractor (trades). The selected Proponent’s Team Members shall undertake the turf portion of the Project, fulfilling both the consultant and turf contractor (trades) roles and responsibilities. For the purpose of this RFP, the terms Team Members and Turf Team will be interchangeable.
This RFP is limited to Turf Teams only. RFP #21.0020 Integrated Project Delivery Team – General Contractor for the Indoor Fieldhouse (the “RFP #21.0020”) to engage the general contractor, RFP #21.0053 Integrated Project Delivery Team – Architect for the Indoor Fieldhouse (the “RFP #21.0053”), RFP #21.0052 Integrated Project Delivery Team – Civil Consultant for the Indoor Fieldhouse (the “RFP #21.0052”), RFP #21.0057 Integrated Project Delivery Team - Structural Consultant and Structural Contractor for the Indoor Fieldhouse (the “RFP #21.0057”), RFP #21.0055 Integrated Project Delivery Team - Mechanical Consultant and Mechanical Contractor for the Indoor Fieldhouse (the “RFP #21.0055”), and RFP #21.0056 Integrated Project Delivery Team - Electrical Consultant and Electrical Contractor for the Indoor Fieldhouse (the “RFP #21.0056”) have already been issued. Further procurement opportunities will be issued by the County to engage the sub-consultants (engineers) and key sub-trades to build the IPD Team.
With most of the IPD Team selected by the County through the various procurements for general contractor, architect, engineers and key subtrades, the current IPD Team has entered into a negotiation to enter into a poly-party Project agreement (the “IPD Agreement”). The form of contract agreement that has been used as the basis for the start of the negotiations is the Canadian Construction Documents Committee (“CCDC”) 30 form of contract attached as Attachment 2 to the RFP. Agreed upon amendments to the IPD Agreement for the Project will be made by way of an added supplementary conditions schedule to the IPD Agreement. The County anticipates that the negotiations will be complete and the IPD Agreement executed by the current IPD Team in early September 2021 with the IPD Team then entering into the Project Phase 1 - Validation (as described in section A of Appendix A to the RFP and in GC 4.1 of Attachment 2 to the RFP). The County anticipates that the Project Phase 1 - Validation will be completed in January 2022.
The successful Proponent’s Team Members will be added as parties to the IPD Agreement by executing a Schedule E (Added Party) that will amend the IPD Agreement to add each Team Member as a party. The form of Schedule E that will be used as the basis for the amendment is attached as Attachment 9 to the RFP (the “Added Party Amendment”). Other applicable parts of the IPD Agreement, such as Schedule C (Time-Based Costs) will also be revised by way of the Added Party Amendment to reflect the addition of each Team Member to the IPD Agreement. However, other schedules of the IPD Agreement including, but not limited to, Schedule A (Risk Pool Distribution) will be completed or updated for all IPD Team members later at the end of the Project validation phase.
Under the IPD Agreement, the IPD parties will be paid their costs (without profit) plus an agreed amount of profit that is dependent on the IPD Team achieving the overall project targets. Change orders will only be granted for the limited reasons specified in the agreement and there will be mutual liability waivers – subject to some exceptions. The IPD Agreement will require joint, active management by the IPD Team and use of Lean principles and processes to increase value and reduce waste.
