Basic Information

Reference Number

00002698024

Issuing Organization

Ontario Shared Services

Solicitation Type

NPP - Notice of Proposed Procurement (Formal)

Solicitation Number

Tender_14274

Title

Project: tender_14274 - Civil Law Management System (CLMS)

Source ID

SCRIBE

Details

Location

Ontario

Purchase Type

Not Stated

Dates

Publication

2021/07/26 10:46:00 AM EDT

Closing Date

2021/09/24 11:00:00 AM EDT

Prebid Conference

2021/08/10 10:30:00 AM EDT

Contact Information

Deryck Albarus

Deryck.Albarus@ontario.ca

Description

The Ministry of the Attorney General, Civil Law Division is looking for a comprehensive, industry-leading, highly available SaaS case management solution to manage its legal files, documents, and daily operations.

The vendor will work with Civil Law Division to migrate legal files and associated documents from the legacy system and provide a change management plan and training for all its users including counsel, business professionals, management, and support staff. Civil Law Division expects implementation and configuration to begin in late 2021 and a pilot to the first group of users by early 2022, with all users migrated before the end of 2022.
Scope of Work
The selected SaaS case management solution will replace a legacy system that has reached end-of-life. It will be fully AODA compliant and capable of storing and handling highly sensitive documents and file information. The solution will consist of robust functionality in legal file management, document management, docketing, timekeeping, finance, billing, reporting, and analytics. The solution will support role-based access and be able to:
- Open and electronically manage the lifecycle of legal files including the ability to store key file information and metadata
- Store and manage electronic records pertaining to a matter, including communication (i.e. e-mail), in a manner that manages conflicts of interest without unduly inhibiting collaboration or sharing
- Track key events throughout the lifecycle of a legal file, this could include court deadlines, court dates and internal milestones
- Docketing (timekeeping) functionality to identify the amount of time and activity spent on a legal file
- Generate electronic billings and bills of legal costs for court (where desired) based on docketed time and applicable disbursements
- Generate analytic reports about data within the application, this could include role-based dashboards and on-demand reporting
- Support potential for multiple data sources in the future
- Integration with MS Office suite and OPS Corporate technologies including Identity and Access Management and Incident Management Bridge

Optional information Session:
August 10, 2021 @ 10:30 to 12:00 (Toronto Time)
Microsoft Teams

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

2021/08/10 10:30:00 AM EDT

Disclaimer All amendments to the associated notice, including amended documents, plans and specifications (where applicable), are issued by the originator of the notice. MERX asks you to contact the buying agency directly for these amendments. MERX stipulates that potential bidders may also be required to register with the buying authority as a bidder/plan taker. The contact information can be found within the main tender document and/or on this notice abstract.

Toutes les modifications associées à cet avis d’appel d’offres ainsi que les documents, les plans et les spécifications sont générés par l’entité responsable des achats (l’acheteur). S’il vous plait, contactez-le directement pour les addenda. Veuillez notez qu’il se peut que les fournisseurs soient obligés de s’inscrire directement avec l’acheteur. Vous pouvez trouver leur coordonnées dans le document principal ou dans l’abstrait de l’avis d’appel d’offre.

Source: https://ontariotenders.app.jaggaer.com/