Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3
Description:
York is seeking to engage a supplier to supply, deliver, and install tents to accommodate various aspects of York’s convocation ceremonies at the Keele and Glendon campuses. The objectives of this RFP include:
• Deliver the most appropriate level of product and service quality;
• Include Engineer stamped drawings and final sign-off letters;
• Include on-site staff to open, close and service all tents and related equipment for each event day;
• Provide pricing to supply heating for Keele location for October ceremonies.
• Include general tent lights and ceiling fans for Keele location only (exit signs and fire extinguishers are provided by venue)
• Include general tent lights, illuminated exit signs, ceiling fans and fire extinguishers as required at the Glendon location;
• Include flooring and carpeting for Glendon only; and
• Include City of Toronto building permit for Glendon Campus only.
York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.
Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/
Pricing and Payment Terms are available on the MERX website, respectively.
Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.
Estimated Quantities:
Available within the RFP Documents.
Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca
Submission Deadline:
May 8, 2018 at 3:00:00 pm EST.
Public Opening:
Not Applicable.
Conditions for Participation:
Available within the tender document.
Mandatory Submission Requirements:
- Qualifications and Experience
- Methodology and Timetable/Workplan
- References
- Deliverables
- Pricing Schedule
- Section 9.0 – Acknowledgement
Complete submission requirements are provided within the RFP documents.
Scored Submission Requirements:
- Mandatory Requirements
- Qualifications and Experience
- Methodology
- Deliverables; and
- Financial Evaluation
Complete submission requirements are provided within the RFP documents.
This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.
Delivery Date:
Service implemented by a tentative date of June 1, 2018
Duration of Agreement:
The initial term of the Agreement shall be for thirty-six (36) months, with two (2) optional twenty-four (24) month extensions.
Additional Options:
Available within the tender document.
Negotiation:
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).
Supplier Prequalification (if applicable):
Not Applicable.
Responses must be submitted in English.
Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to download the tender document which contain the most current information.
If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.
