Basic Information

Reference Number

0000170877

Issuing Organization

York University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

P20-107

Title

Next-Gen SIS Solution Acquisition and Integration

Source ID

PU.AC.ON.322261.C96965

Agreement Types

Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Duration: 5 years
Option: one (1) optional thirty-six (36) month extension and one (1) twenty-four (24) month extension

Description

Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3

Description:
York invites Solution Integrators to submit Proposals for the next generation Student Information System Solution (SIS) Acquisition and Integration. The Solution Integrators shall only use the following qualified SIS Solutions:

Ellucian: Banner
Oracle: Student Cloud
Unit4: Student Management
Workday: Student Solution

York will only consider Proposal submissions received from Proponents who have registered with MERX and have obtained the Bid Document directly from MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

Tendering Website:
Proponents will find the complete Negotiated RFP Documents at: https://www.merx.com/
Pricing and Payment Terms are available on the MERX website, respectively.

Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.

Estimated Quantities:
Available within the RFP Documents.

Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca
Submission Deadline:
March 26, 2020 at 3:00:00pm EST
Public Opening:
Not Applicable.

Conditions for Participation
Not Applicable.
Mandatory Submission Requirements:
a) Description of the SIS
b) Functional Requirements
c) Non Functional and Technical Requirements
d) Target Architecture
e) BI & Reporting Requirements
f) Document Management
g) Solution Value Add
h) Payment Card Security
i) Solutions Pricing Schedule
j) Solution Provider Payment Schedule
k) Bilingualism
l) Solution Provider Acknowledgement
m) Solution Integrator description
n) Implementation Methodology
o) Timetable/Work Plan and Deliverables
p) Software Quality Assurance
q) Defect Severity Level
r) Project Governance
s) Implementation Resources
t) York Resources Involvement
u) Current data sizing
v) Integration Technology Requirements
w) Integration Pricing Schedule
x) Solution Integrator Payment Schedule
y) Qualifications and References
z) Implementation Value Add
aa) Solution Integrator Acknowledgement

Complete submission requirements are provided within the RFP documents.

Scored Submission Requirements:

Proposal Evaluation;
Short-list Proponents Demonstration; and
Financial Evaluation

Complete submission requirements are provided within the RFP documents.

This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.

Delivery Date:
Expected Go-Live date is April 2023 (estimated)

Negotiation:
Following evaluation of all Proposals, it is York’s intention to enter into negotiations with the Proponent who offers the best overall value to York.

Supplier Prequalification
Not Applicable.

Responses must be submitted in English.

Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to download the tender document which contains the most current information.

If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.

Dates

Publication

2020/02/14 02:50:16 PM EST

Question Acceptance DeadlineA - Previous Amendment

2020/06/18 11:59:00 PM EDT

Questions are submitted online

Closing DateA - Previous Amendment

2020/08/04 03:00:00 PM EDT

Prebid Conference

2020/02/25 09:00:00 AM EST

Contact Information

John Chen

416-736-2100 ext. 77561

johnch@yorku.ca

Buyer Preferences, Guidelines & Requirements

General Requirements

- Installation Required

- Insurance Required

- Training Required

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

2020/02/25 09:00:00 AM EST

Location

Kaneff Tower - Meeting Room: 956, York University

Event Note

Kaneff Tower - Meeting Room: 956,
York University Keele Campus
4700 Keele St, Toronto, ON M3J 1P3
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

All Proposals and accompanying documents must be uploaded electronically at the appropriate project on https://yorku.bonfirehub.ca.

York will NOT accept hard copy Proposals, Proposals sent via email, or any other method of submission.

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