Basic Information

Reference Number

0000160586

Issuing Organization

York University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

P20-031

Title

Electronic Curriculum Vitae “ECV” Management System

Source ID

PU.AC.ON.322261.C80817

Agreement Types

Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Duration: 3 years
Option: + 2 + 2

Description

Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3

Description:
York is seeking an intuitive software solution to establish an electronic academic curriculum vitae (“CV”) management system to assist faculty and trainees in capturing and organizing their scholarly achievements and academic CV, as well as promote institutional and external understanding of the full depth and breadth of scholarship, research and related creative activity at York.
This software solution will provide a central repository for a researcher’s academic history, reporting of research outputs once across multiple formats, and overall simplification of the creation and maintenance of academic CVs through an intuitive software interface.
York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/

Pricing and Payment Terms are available on the MERX website, respectively.

Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.

Estimated Quantities:
Available within the RFP Documents.

Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca

Submission Deadline:
October 21, 2019 at 3:00:00pm ET.

Public Opening:
Not Applicable.
Conditions for Participation:
Available within the tender document.
Mandatory Submission Requirements:

Executive Summary and Qualifications/Project Team
Methodology
Timetable/Workplan and References/Past Experience
System Requirements
Optional Modules
Acknowledgement Form (Section 9.0)
Pricing Schedule (Section 10.0)
Mandatory System Requirements – Schedule B
Cloud Based System Security Checklist (Section 12.0)
York’s System Security Requirements (Section 13.0)

Complete submission requirements are provided within the RFP documents.

Scored Submission Requirements:

Mandatory Requirements
Qualifications and Experience
Methodology
Timetable/Workplan
System Requirements
Financial Evaluation; and
System Demonstration - Short-Listed Proponent Presentation

Complete submission requirements are provided within the RFP documents.

This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.

Delivery Date:
Service implementation beginning by a tentative date of January 15, 2020

Duration of Agreement:
The initial term of the Agreement shall begin from the date of award for thirty-six (36) months, with two (2) optional twenty-four (24) month extensions

Additional Options:
Available within the tender document.

Negotiation:
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).

Supplier Prequalification (if applicable):

Not Applicable.

Responses must be submitted in English.

Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to download the tender document which contain the most current information.

If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.

Dates

Publication

2019/09/24 01:28:43 PM EDT

Question Acceptance Deadline

2019/10/08 06:00:00 PM EDT

Questions are submitted online

Closing Date

2019/10/21 03:00:00 PM EDT

Contact Information

Carolyn Fasick

416-736-2100 ext. 44626

cfasick@yorku.ca

Buyer Preferences, Guidelines & Requirements

General Requirements

- Insurance Required

- Training Required

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

All Proposals and accompanying documents must be uploaded electronically at the appropriate project on https://yorku.bonfirehub.ca. York will NOT accept hard copy Proposals.

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