Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3
Description:
York’s Security Services, Community Safety Department, is inviting established Proponents to provide door access equipment and services on an as-required basis, including but not limited to new project builds, new installations, replacements, upgrades, maintenance and repair services, necessary software and hardware. Equipment and services will be required at the following locations:
• Keele Campus located at 4700 Keele Street, Toronto;
• Glendon Campus located at 2275 Bayview Avenue, Toronto;
• Finance Administration Office located at 4747 Keele Street, Toronto;
• Lassonde Engineering Labs located at 4751 Keele Street, Toronto;
• CineSpace Toronto located at 777 Kipling Avenue, Etobicoke; and
• Markham Centre Campus located at 1 Rivis Road, Markham.
The Selected Proponents shall provide equipment, installation, repair, and maintenance services including hardware, software, materials, components, and services for the following access control equipment, including but not limited to:
• Repair of electronic locking devices
• Pro-Watch Software (Version 4.20 or later)
• Pro-Watch Controllers (PW2000, and 5000/6000/7000 series)
• Power Supplies
• Request to Exit Motions
• Door Contacts
• ADO Modules and Integration
• Honeywell Data Transfer Utility
• Lantronix’s Devices
• HID and Transact Readers
• Create and Update As-Built Drawings
• Mag-Locks Installation and Integration
York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.
Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/
Pricing and Payment Terms are available on the MERX website, respectively.
Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.
Estimated Quantities:
Available within the RFP Documents.
Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca
Submission Deadline:
October 29, 2021 at 3:00:00pm EST.
Public Opening:
Not Applicable.
Conditions for Participation:
Available within the tender document.
Mandatory Submission Requirements:
- Acknowledgement
- Compliance
- Honeywell Authorization Letter
- Executive Summary and Qualifications
- Methodology
- Project Experience and References
- Health and Safety Manual
- Financial Considerations
Complete submission requirements are provided within the RFP documents.
Scored Submission Requirements:
- Mandatory Requirements
- Qualifications and Experience
- Methodology
- Project Experience and References
- Health and Safety Manual
- Financial Evaluation
Complete submission requirements are provided within the RFP documents.
This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.
Delivery Date:
Service implemented as soon as possible following an award.
Duration of Agreement:
The initial term of the Agreement shall be for twenty-four (24) months, with three (3) optional twelve (12) month extensions, for a potential Term of sixty (60) months.
Additional Options:
Available within the tender document.
Negotiation:
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).
Supplier Prequalification (if applicable):
Not Applicable.
Responses must be submitted in English.
Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to download the tender document which contain the most current information.
If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.
