Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3
Description:
York is seeking one (1) qualified Proponent for the comprehensive design, supply, delivery, installation, commission and maintenance of a replacement 300KVA UPS system as per specifications outlined below with 3 years comprehensive warranty on the UPS, 3 years warranty on Batteries and a Comprehensive Annual Maintenance Contract for (nine) 9 years on the UPS system.
York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.
Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/
Pricing and Payment Terms are available on the MERX website, respectively.
Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.
Estimated Quantities:
Available within the RFP Documents.
Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca
Submission Deadline:
November 27, 2019 at 3:00:00pm EST.
Public Opening:
Not Applicable.
Conditions for Participation:
Available within the RFP document.
Mandatory Submission Requirements:
- Executive Summary, Qualifications and Reference/Experience of the Prime Proponent and Engineering/Design Team (Sections 4.1 - 4.2)
(File type: .pdf) – Required
-
- Joint Proposal Structure and Prime Proponent (Section 4.2 and 4.10)(File type: .pdf) – Required
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- Separate Authorized OEM Partner in good standing letter from Manufacturer, if not a direct bid from an OEM (Section 4.2) (File type: any) – Required
- Methodology/Deliverables (Sections 4.3) (File type: .pdf) – Required
- Timetable/Work Plan (Sections 4.4) (File type: .pdf) – Required
- Financial Considerations (Section 4.5 and 10.0 – Schedule A – Price Schedule) (File type: .pdf) - Required
- Acknowledgement (Section 4.8 and 9.0) (File type: .pdf) – Required
- Alternative Proposals and Joint Proposals (Section 4.9 and 4.10) (File type: .pdf) - Optional
Complete submission requirements are provided within the RFP documents.
Scored Submission Requirements:
- Qualifications, Experience and References;
- Methodology & Deliverables;
- Timetable/Workplan; and
- Financial Evaluation.
Complete submission requirements are provided within the RFP documents.
This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.
Delivery Date:
York is looking to complete asap with the shortest period of disruption. Proponents should include their manufacturer lead times into their proposed timelines.
Duration of Agreement:
The Term of the Agreement will reflect the Proposed Annual Maintenance Contract as outlined in Section 6.15 Warranty.
Negotiation:
Following evaluation of all Proposals, it is York’s intention to enter into negotiations with the leading Proponents who offers the best overall value to York. York’s intention is to establish a roster of Proponent’s based respectively on the highest to lowest best overall value scores. York reserves the full and sole right to determine how many Proponent’s are included in the roster list.
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).
Supplier Prequalification (if applicable):
Criteria #1
The Prime Proponent must be an OEM or an OEM Authorized Partner. In case the OEM does not bid directly, OEM may bid through any of their Gold/Tier-I or Silver/Tier-II Authorized Partner.
Proponents shall provide a letter of being an Authorized Partner in good standing from the Proposed OEM of the equipment being proposed (if the Proposal is not a direct bid from the OEM).
Complete section 4.12 Joint Proposals to identify the parties in the Proposal and whom is the Prime Proponent.
See section 4.2 Qualifications of OEM or OEM Authorized Partner.
Criteria #2
The Proponent must have deployed the proposed OEM Product / Solution for at least one similar size client. Deployment details to be furnished in the form of Purchase Order raised by the Organization. (Copies of POs to be provided with the Proposal response – except for the name of the client, other critical details that may be blanked out);
Criteria #3
The Proponent should have its own support offices / work force in the Greater Toronto Area (Escalation / Support Matrix to be provided with the Proposal response) and will maintain the service area for the next ten years.
Responses must be submitted in English.
Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to download the tender document which contain the most current information.
If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.
