UNIVERSITY OF WATERLOO - NOTICE OF INTENT TO AWARD A SINGLE SOURCE CONTRACT: #20-034
VICON Motion Systems
The University of Waterloo (UW) is investigating the award of a single source contract to VICON Motion Systems Ltd., Centennial, Colorado, USA, for the purchase of a 12-camera motion capture system. The budget for this entire package is less than $100,000 USD, not including tax/HST.
This is an Advanced Notice indicating to the supplier community that UW may award a contract for this equipment to a pre-identified supplier. If no other supplier submits, on or before the closing date of this notice, a statement of specifications that satisfies the stated requirements set out in this Notice, the competitive requirements of the University are considered to have been met. Following notification to any suppliers not successful in demonstrating that their statement of specifications meets the requirements set out in this Notice, the contract may then be awarded to the pre-identified supplier.
If other potential suppliers submit statements of specifications during the fifteen day calendar day posting period, and meet the requirements set out in this Notice, UW will proceed to a Request for Proposal process, in order to award the contract.
Process - Suppliers who can provide equivalent equipment with proven functionality required for the research, within budget, are encouraged to submit a statement of specifications, in writing, to the contact person identified in this Notice on or before the closing date of this Notice. The statement of specifications must unequivocally demonstrate how the supplier meets these advertised requirements within budget.
SPECIFICATIONS –
The VICON motion capture system consists of cameras, related hardware and accessories, system warranty and onsite set-up and training as follows (‘DoF’ = degrees of freedom):
Cameras and hardware:
- 8 x Wide Optics cameras with custom 5 Megapixel sensor @ 420 FPS at full frame. A wide FOV package with 8.5mm lens and 70n degree secondary optics. 22 high-powered IR LED Strobe @ 850 nm.
- 4 x Cameras with custom 5 Megapixels sensor @420 FPS full frame Standard FOV package with 12.5mm lens and 56 degree secondary optics. 22 high-powered IR LED Strobe @ 850 nm.
- 1 x 5-Point Calibration Wand with IR and VR LEDs for calibration of optical cameras and required for reference video, if applicable
- 12 x 30 m camera cable with Ferrite for use with Vantage, Vero, Vue and Bonita cameras.
Accessories:
- 1 x 26 Port PoE+ Gigabit Switch
- 12 x Medium Tripod (US)
- 12 x Standard 3-way Head (US)
Set-up/Training and Warranty:
- 2 day set-up and training with engineer, all travel expenses included.
- 12 month warranty.
SINGLE SOURCE JUSTIFICATION
The required equipment is a 12-camera motion capture system with passive markers designed to use infrared light reflected off body-worn markers to triangulate position. The motion capture system from Vicon integrates seamlessly with several UW labs we collaborate with who have an existing Vicon system installed (e.g. RoboHub). This standardization will allow us to temporarily upgrade our system with cameras from other labs if we need additional cameras (beyond the 12) for individual experiments. The same also holds for lending our cameras to other UW labs.
In addition, Vicon can offer advantageous pricing on software licensing fees due to the existing installation at the RoboHub.
Date of issue: May 4, 2020
Closing Date: May 19, 2020 at 2:30 p.m. EST
Contact:
Christine Wagner, CPPB, CSCP – Procurement Specialist, Research
Procurement and Contract Services
University of Waterloo
Email – cpwagner@uwaterloo.ca, or, procure@uwaterloo.ca
