Basic Information

Reference Number

0000189872

Issuing Organization

University of Ottawa

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

2020042-RFP

Title

Online Scholarship Application Management System

Source ID

PU.AC.ON.11752.C105143

Agreement Type

Broader Public Sector (BPS)

Details

Location

Canada, Ontario

Purchase Type

Duration: 5 years
Option: Additional term of up to 5 years

Description

This Request for Proposals is an invitation to prospective proponents to submit proposals for an Online Scholarship Application Management System for the University of Ottawa's Financial Aid and Awards Service with a preference to a cloud hosted solution.

The University of Ottawa's Financial Aid and Awards Service currently manages ~3500 Scholarships, Bursaries and Grants and receives in excess of 100 000 applications yearly from current and prospective students.
The purpose of this RFP is to select one proponent to implement a turnkey fully bilingual (French and English) solution for an Online Scholarship Application Management System that will allow:

Financial Aid and Awards Service staff members to create and manage Scholarship applications;
Students to view and apply for scholarships which they are eligible to receive;
Students to write and submit a thank you letter to the fund donor; and
Review committee members to review student applications and determine a winner.

A.2 Project Scope
The successful proponent will be contracted to deliver the following:

Implement a turnkey fully bilingual (French and English) solution for an Online Scholarship Application Management System;
Facilitate the import of ~3500 scholarships, bursaries and grants eligibility criteria and terms of reference;
Facilitate the Import of student registration and biodata;
Provide Training:
1. Formal training for system administrators and staff;
2. Detailed self-help resources for students, reviewers, new employees or those seeking a refresher.
Provide maintenance and support within the contracted period.

Dates

Publication

2021/01/05 02:12:42 PM EST

Bid Intent

Not Available

Question Acceptance Deadline

2021/01/19 03:00:00 PM EST

Questions are submitted online

Yes

Closing Date

2021/02/08 03:00:00 PM EST

Contact Information

Philippe Roy

613-562-5800 ext. 7827

proy4@uottawa.ca

Valérie Domingue

613-562-5800 ext. 2961

valerie.domingue@uottawa.ca

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Appendix B	Submission Form	Yes	No
Appendix C	Pricing	Yes	No
Appendix D - Section D	Mandatory Technical Requirements	Yes	No
Appendix D-Section F	Rated Criteria	Yes	No
Appendix E	Reference Consent Form	Yes	No
Appendix F	Security Risk Assessment	Yes	No
No entries

Additional Bidding Instructions

PLEASE NOTE: Appendix C- Pricing must be submitted in a seperate file.
File 1 must include Appendix B, Appendix D (Section Dand F), Appendix E and Appendix F
File 2 must include Appendix C - Pricing

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