Basic Information

Reference Number

0000280148

Issuing Organization

University of Ottawa

Owner Organization

University of Ottawa

Solicitation Type

RFSQ - Request for Supplier Qualifications - Prequalifications (Formal)

Solicitation Number

2024045

Title

2024045 - Executive Search Firm Services

Source ID

PU.AC.ON.11752.C110228

Agreement Types

Broader Public Sector (BPS)

Canadian Free Trade Agreement (CFTA)

Quebec/Ontario

Details

Location

Canada, Ontario, Ottawa

Delivery Point

ottawa, Ontario, Canada

Purchase Type

Duration: 3 years
Option: 2 x 1 years

Description

This Request for Supplier Qualification (“RFSQ”) is an invitation to prospective Proponents to submit Proposals for an opportunity to be added, as a pre-qualified Supplier, to a Vendor of Record (“VOR”) Agreement as part of Stage 1 in a Supplier selection process. The University of Ottawa intends to qualify a short list of potential firms for the provision of executive search firm services to assist in the recruitment, selection and hiring of academic and administrative senior level positions on an as, when and if required basis. Services will include finalizing the candidate profile, advertising, candidate identification and pre-screening, supporting the University with candidate selection and interviews as they are identified (the “Services”).
Objectives
The primary objectives of this RFSQ are as follows:

Establish a list of three(3) to five (5) pre-qualified Suppliers to enter into a Vendor of Record (“VOR”) Agreement with the University for the provision of executive search firm Services for recruitment of academic and administrative senior level positions, such as the president, vice-presidents and deans, as well as other executive level positions, on an ad hoc basis.
Establish Fixed Percentage Fees Based on Salary or Fixed Fees Per Executive Position standing offer rates with the Successful Proponents that will remain fixed for the Term of the VOR Agreement.

Background
Founded in 1848, the University of Ottawa (the “University”) is located in the heart of Canada’s capital, with a population of over 45,000 students, teachers and support staff. It is the largest bilingual (English-French) university in the world. The University has ready access to the great institutions of our country. Our advances in social sciences, health, science and the humanities make the University a unique place to learn, grow and excel.
Executive search consultants are normally engaged by the University to assist in the recruitment of the president, vice-presidents, deans, as well as other executive level staff positions.

The senior positions at the University can be found at the following links:

http://www.uottawa.ca/about/governance
http://www.uottawa.ca/about/governance/vice-presidents
http://www.uottawa.ca/about/governance/deans

Type of Agreement
The University intends to enter into a VOR Agreement with between three(3) to five (5) Preferred Proponents, as part of a Stage 1 selection process, for the provision of the Services described herein on an as, when and if required basis. The University reserves the right to adjust the number of Preferred Proponents at its discretion.
The Term of the VOR Agreement is intended to be for a three (3) year period (the “Term”), with an option to renew for two (2) additional one (1) year periods, at the sole discretion of the University.
A contractual obligation will come into force only as part of Stage 2 selection processes, if there is an authorized Statement of Work (“SOW”) awarded against the VOR Agreement, and only to the extent stipulated in the SOW.
It is anticipated that the Agreement will be executed in January 2025.

Dates

Publication

2024/10/11 11:39:39 AM EDT

Bid Intent

Optional

Bid Intent Deadline

2024/11/12 12:00:00 AM EST

Question Acceptance Deadline

2024/11/12 12:00:00 AM EST

Questions are submitted onlineA - Previous Amendment

Yes

Closing Date

2024/11/15 03:00:00 PM EST

Contact Information

Yoann Fleurance

343-961-2969

yfleuran@uottawa.ca

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Attachment #1	Technical and mandatories document	Yes	No
Attachment #2	Pricing	No	No
No entries

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