Notice of Intended Procurement
Name of Procuring Entity
Ryerson University operating as Toronto Metropolitan University (the “University”)
Contact Person and Contract Person Coordinates
Amanda Wood, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 556981
Procurement Documents
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
Description of Procurement
The University is conducting a Request for Proposals (RFP) for the provision of supplying and delivering locks, hardware and related materials to the University.
For clarity, the RFP is shall result in awarding one (1) Successful Proponent per Core Product Manufacturer and one (1) Successful Proponent per Standard Product Manufacturer, for a maximum of thirteen (13), as follows:
- Core List Categories:
- Allegion, LCN;
- Allegion, Von Duprin;
- Assa Abloy, Besam;
- Assa Abloy, Medeco;
- Marks USA; and
- Wikk Industries.
- Standard Product Categories:
- Allegion, Glynn-Johnson;
- Allegion, Ives;
- Allegion, Schlage;
- Assa Abloy, Folger Adam;
- Assa Abloy, HES;
- Assa Abloy, Sargent; and
- Camden Door Controls.
The University intends to execute a Master Services Agreement provided in Appendix E for each Category. This RFP may potentially result in thirteen (13) independent Agreements. For clarity, if one Proponent is awarded multiple Categories, the University intends to execute one (1) Agreement for all awarded Categories.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
Address and Final Date for Submissions
Submissions must be submitted electronically at https://ryerson.bonfirehub.ca/opportunities/54043 on or before July 7, 2022, 11:00:00 AM EDT.
The submissions will not be opened publicly.
Conditions for Participation
The award of a Final Agreement to a Successful Proponent is conditional on the Successful Proponent providing the following information to the University, in accordance the timeframes specified by the University:
Insurance:
1. Commercial liability insurance on an occurrence basis for third party bodily injury, personal injury and property damage, to an inclusive limit of not less than $5,000,000 per occurrence and including products and completed operations liability. The policy is to include the following:
- The University as an additional named insured with respect to liability arising in the course of performance of the Proponent’s obligations under, or otherwise in connection with, the Agreement
- Contractual liability coverage
- cross-liability and severability of interests clause
- an obligation on the Proponent’s insurer to provide 30 day written notice of cancellation, termination or material change to the University.
2. Standard automobile insurance for all vehicles owned, licensed or leased by the Supplier and non-owned automobile insurance, where required, for an amount of not less than two million dollars ($2,000,000.00), per occurrence for each type of coverage. Where the non-owned automobile insurance coverage is provided within a general liability policy, a separate policy is not required.
WSIB (or Equivalent):
A clearance certificate from the Ontario Workplace Safety Insurance Board, or if the Successful Proponent is not subject to the Workplace Safety and Insurance Act (Ontario), evidence of employers’ liability coverage equivalent to WSIB coverage in the amount of not less than two million dollars ($2,000,000.00).
Mandatory Submission Requirements
File #1 Proposal Acknowledgement Form - Pass/Fail
Minimum Passing Score
The Minimum Passing Score for Step 2: Technical is 70% or 14 out of 20 Points.
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):
• BPS Procurement Directive;
• The Canadian Free Trade Agreement, Chapter Five;
• The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9];
• Canada-European Union Comprehensive Economic and Trade Agreement (CETA);
Contract Details
The term of the Final Agreement is three (3) years plus two optional periods of 1 year each, in the discretion of the University..
The University will base its selection of qualified suppliers on the following criteria:
Mandatory Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
Proposal Acknowledgement Form Pass/Fail
Technical Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
File #2 – Company Information 3
File #3 – Experience 10
File #4 – Understanding the Assignment 5
File #6 – Social and Environmental Sustainable Practices 2
Subtotal 20
Financial Evaluation Criteria
To be applied to each CORE Product Category
CRITERIA WEIGHTING (POINTS)
Pricing Part I – Core List Prices 60
Pricing Part II - Core Off-Basket % Discount Off List 15
Pricing Part III - Other Off-Basket combined % Discount off List 5
Subtotal 80
To be applied to each STANDARD Product Category
CRITERIA WEIGHTING (POINTS)
Pricing Part IV - Standard Product % Discount Off List 70
Pricing Part III - Other Off-Basket combined % Discount off List 10
Subtotal 80
Total Evaluated Score for Stages 1, 2, and 3 100
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
