Basic Information

Reference Number

0000267615

Issuing Organization

Toronto Metropolitan University

Owner Organization

Toronto Metropolitan University

Project Type

RFP - Request for Proposal (Formal)

Project Number

2024-008-AW

Title

School of Medicine Facility Maintenance Services

Source ID

PU.AC.ON.219949.C104400

Agreement Types

Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Quebec/Ontario

Details

Location

Canada, Ontario, Toronto

Job Location

150 Central Park Drive, Brampton, Ontario

Purchase Type

Term: 2024/09/01 12:00:00 AM EDT - 2027/08/31 12:00:00 AM EDT
Option: 2 optional renewal periods of 1 year each

Description

Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)

Contact Person and Contract Person Coordinates
Aris Medeiros, 1 Dundas St West, 16th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 554349

Procurement Documents
The procurement documents are available at www.merx.com.

Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

Description of Procurement
The University is conducting a Request for Proposals for facility maintenance and operations services for the University’s new School of Medicine site and building located at 150 Central Park Drive, Brampton, including but not limited to:

Responding to all occupants' facilities requests;
24/7/365 on call emergency facilities services;
Performing in house and/or selecting and managing subcontractors for many services, not limited to:
- Janitorial/cleaning services
- Snow removal services;
- Landscaping services;
- HVAC maintenance services;
- Fire alarm and sprinkler inspection, testing, maintenance and repair services; and
- Many others.

The Deliverables are further described in Appendix B.

The University intends to execute a Master Services Agreement for these Services, provided in Appendix E.

Please note:
For the most part, the site and building will be under construction until 2027. There are some areas that are tenanted and will remain open throughout the term of the Agreement.
It is expected that the majority of occupancy will start in July 2025. TMU’s medical school will open September 2025, with more fit outs to be completed by December 2026.

The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.

Address and Final Date for Submissions
Submissions must be submitted electronically at   https://tmu.bonfirehub.ca/projects/78302 on or before April 30, 2024, 11:00:00 AM ET.

The submissions will not be opened publicly.

Conditions for Participation
The procurement is subject to the following conditions for participation:

Mandatory Submission Requirements

File #1 Proposal Acknowledgement Form   - Pass/Fail

Minimum Passing Score
The Minimum Passing Score for Stage 2 - Technical Evaluation is 45 out of 65 Points.
The Minimum Passing Score for Stage 3 - Presentation is 10 out of 15 Points.

Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):

BPS Procurement Directive
The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

Contract Details

The term of the Final Agreement is three (3) years, plus two (2) optional renewal periods of one (1) year each, at the University’s discretion.

The University will base its selection of qualified suppliers on the following criteria:

Stage 1 - Mandatory Evaluation Criteria

CRITERIA                                                                                                  WEIGHTING (POINTS)
File #1 - Proposal Acknowledgement Form                                                             Pass/Fail

Stage 2 - Technical Evaluation Criteria

CRITERIA                                                                                                  WEIGHTING (POINTS)
File #2 – Company Information                                                                                     5
File #3 – Relevant Experience                                                                                       20
File #4 – Facility Management Team                                                                             15
File #5 – Approach and Methodology                                                                            20
File #6 – Social and Sustainable Practices                                                                    5

                                                                                                                   Subtotal                   65

Stage 3 - Presentation Evaluation Criteria

CRITERIA                                                                                                  WEIGHTING (POINTS)
Presentation Criteria                                                                                                     15
              Subtotal    15

Stage 4 - Financial Evaluation Criteria

CRITERIA                                                                                                  WEIGHTING (POINTS)
Pricing Part I – Total Evaluated Management Fee                                                        20
Pricing Part II – Total Evaluated Agreement Price for Services                                    10
Pricing Part III – Hourly Rates                                                                                         5
(One point per Role from Table 3 of Appendix D)

Total Evaluated Price
              Subtotal    35

Total Evaluated Score for Stages 1, 2, 3 and 4                                                    115

Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Dates

Publication

2024/04/04 09:59:21 PM EDT

Question Acceptance DeadlineA - Latest Amendment

2024/05/14 11:00:00 AM EDT

Questions are submitted online

Closing DateA - Latest Amendment

2024/05/21 11:00:00 AM EDT

Onsite Visit

2024/04/11 10:00:00 AM EDT

Contact Information

Aris Medieros

416-979-5000 ext. 6257

medeiros@torontomu.ca

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Recommended

Event date

2024/04/11 10:00:00 AM EDT

Location

150 Central Park Drive, Brampton
Event Note
To gain a better understanding of the existing site conditions and constraints, all Proponents are requested to attend an optional site visit, scheduled for the following date:
Optional Site Visit Date: April 11, 2024 at 10:00AM EDT
Site Visit Registration date: On or before April 10, 2024 at 5:00 PM EDT
To register for Site Visit, please email bids@torontomu.ca by referencing the RFP and including the name, phone number and email address of the individual(s) attending.
For clarity, registration is not required to attend the Site Visit; however, it does assist us in our planning.
Please note that the Site Visit is expected to be approximately two (2) hours in length.

Requirements for participating in the Site Visit:
All participants must present the following valid and current (from within the past 12 months) certificates to the Purchasing Representative at the beginning of the Site Visit:
- WHIMIS training certificate; and
- Health and Safety Training Certificate.
In lieu of the Health and Safety Training Certificate, participants can take the following training prior to the Site Visit, and bring the proof of training with them to the site visit:
MLITSD Worker H&S online training:
https://www.labour.gov.on.ca/english/hs/elearn/worker/foursteps.php
Hard hats and safety shoes are required to participate in the Site Visit.
Participants must also participate in a 15 minute safety training session at the site, at the beginning of the site visit. The building is under construction.
Individuals will not be able to participate in the site visit if they do not comply with the above requirements.

Please meet us at the lobby of 150 Central Park Drive, Brampton, to sign in with the University’s Procurement Representative.
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Proponents shall submit all required documents on the Bonfire website available at:https://tmu.bonfirehub.ca/projects/78302

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