2021-015-TS - Prime Consultant Services for Smart Campus Integration and Testing Hub (SCITHub)

Notice of Intended Procurement
Name of Procuring Entity
Ryerson University (the “University”)

Contact Person and Contract Person Coordinates
Tim Sage, 1 Dundas St West, 9th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 557243


Procurement Documents
The procurement documents are available at www.merx.com.
  
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.


Description of Procurement
The University is conducting a Request for Proposal (“RFP”) for Prime Consultant Services for Smart Campus Integration and Testing Hub (SCITHub)

The procurement is anticipated to involve negotiation.  An electronic auction is not anticipated. 

Address and Final Date for Submissions
Submissions must be submitted electronically at http://ryerson.bonfirehub.ca  on or before July 7, 2021, 11:00:00 AM EDT.

The submissions will not be opened publicly.

Conditions for Participation
The procurement is subject to the following conditions for participation:

Insurance Requirements

(a)           General liability insurance in the amount of not less than five million dollars ($5,000,000.00) for any one occurrence for bodily injury, property damage including loss of use, or death. Such insurance shall, at a minimum, include coverage of broad form property damage, contractual liability, completed operations and product liability and such other types of insurance as would be carried by a prudent person performing such services and as Ryerson, may from time to time, require. Such policy shall include Ryerson as an additional insured, include a cross liability/severability of interests clause, and include a waiver of subrogation rights which the Architect’s insurer may have against Ryerson;
(b)           Standard automobile liability insurance covering vehicles owned by the Architect and non-owned vehicles with limits of not less than two million dollars ($2,000,000.00);
(c)           Valuable papers and media coverage insurance to cover the loss or damage to the full replacement value of drawings, reports, data, plans and specifications and other materials collected, prepared or developed under this Agreement in an amount of no less than two hundred fifty thousand dollars ($250,000.00);
(d)           Professional liability insurance to cover against Claims made for  errors or omissions of, or negligent acts, attributable to, or relating to the performance of the Architect's Services under this Agreement, with limits of not less than two million dollars ($2,000,000.00) per claim and a deductible or a self-insured retention not to exceed $25,000.00 per claim. Such policy shall not exclude prior acts relating to the Architect's Services under this Agreement. Such insurance shall be maintained from the inception of this Agreement until two (2) years following the earlier of the termination of this Agreement or completion of the Architect’s Services. The Architect agrees to advise Ryerson by written declaration of any and all Claims pending against such insurance prior to commencement of the Services and on a monthly basis thereafter as a condition of payment; and
(e)           Workplace Safety and Insurance Board of Ontario (“WSIB”) coverage or employers liability insurance in the amount of not less than two million dollars ($2,000,000.00)

Stage 1- Mandatory Evaluation Criteria:

CRITERIA                                                                                                                     WEIGHTING (POINTS)
File #1 – Proposal Acknowledgement Form                                                                              Pass/Fail

Stage 2- Technical Evaluation Criteria:


     CRITERIA                                                                                                                WEIGHTING (POINTS)
Company Information                                                                                                                         5
Relevant Experience                                                                                                                        25
Project Management Team                                                                                                               20
Project Plan                                                                                                                                       20
Social and Sustainable Practices                                                                                                      5
                                                                                                                       Subtotal                    75



Stage 3- Financial Evaluation Criteria:

CRITERIA                                                                                                                     WEIGHTING (POINTS)
Pricing Part I–Bid Table 1- Net Lump Sum (BT-57FP)                                                                      20
CFI Discount 20% or greater*                                                                                                          5
                                                                                                                                    Subtotal     25


                                                                                                       Total Evaluated Score        100

Minimum Passing Score

The Minimum Passing Score is 80% or 60 out of 75 Points for Stage 2- Technical Evaluation Criteria.


Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):

The Canadian Free Trade Agreement, Chapter Five
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

Contract Details
The term of the contract is one (1) year



Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.