Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)
Contact Person and Contract Person Coordinates
Susie Temou
350 Victoria Street
Toronto, Ontario
M5B 2K3
bids@torontomu.ca
Procurement Documents
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
Description of Procurement
This Request for Proposal (the “RFP”) is an invitation to prospective Proponents for submissions for an integrated learning, teaching, assessment, management platform with specific features that would assist TMU’s new School of Medicine with medical school program delivery, management of students, clinical placement management, curriculum and accreditation. We are seeking a solution that provides a single source for content management and a central platform that will enable the School of Medicine to deliver high-quality learning to students. Offering some functionality of a traditional Learning Management System, but also specifically looking for innovative single source solutions that can cater specifically to the needs of medical schools, medical learning, medical instruction, assessments, the unique needs for accreditation, curriculum management and clinical rotation scheduling and management.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
Address and Final Date for Submissions
Submissions must be submitted electronically at https://tmu.bonfirehub.ca/ prior to September 29th, 2023 at 11:00:00 AM EDT.
The submissions will not be opened publicly.
Conditions for Participation
The procurement is subject to the following conditions for participation:
- Mandatory Requirements:
Proposal Acknowledgement Form
Functional Requirements - Proponents must provide a solution with features that address all Mandatory items
Non-Functional Requirements - Proponents must provide a solution with features that address all Mandatory items
- Qualitative Evaluation:
Functional Requirements
Non-Functional and Technical Requirements
Company Information and Experience
Project Timeline and Preliminary Work Plan
Project Team
Training Plan
The Minimum Passing Score is 70% for the Qualitative Evaluation Criteria
- Financial Evaluation:
Pricing
4. Presentation
Presentation
The Minimum Passing Score is 70% for the Presentation
Insurance
1. Insurance
a. Commercial General Liability Insurance against third party bodily injury (including death), personal injury and broad from property damage (including loss of use) and including products and completed operations liability and blanket contractual liability for an amount of not less than five million dollars ($5,000,000.00) per occurrence. Such insurance shall include a cross liability and severability of interests clause and an endorsement naming the University, its governors, trustees, officers, and employees as an Additional Insured;
b. Professional liability insurance for an amount of not less than two million dollars ($2,000,000) per occurrence, if applicable to the type of Services offered under the Agreement. This insurance policy is required to be maintained throughout the Term of the Agreement and for a period of twenty-four (24) months after the completion of the Services; and
c. Privacy Liability and Cyber Risk Insurance covering liabilities resulting or arising from data damage/destruction/corruption, including without limitation, failure to protect privacy, unauthorized access, unauthorized use, virus transmission, denial of service and loss of income from network security failures in connection with the Services provided under this Agreement with a minimum limit of two million dollars ($2,000,000) each claim and annual aggregate. Such insurance will also include coverage for notification costs and credit monitoring services. Such insurance will be maintained on a continuous basis for two (2) years subsequent to termination of this Agreement.
2. WSIB
A clearance certificate from the Ontario Workplace Safety Insurance Board, or if the Successful Proponent is not subject to the Workplace Safety and Insurance Act (Ontario), evidence of employers’ liability coverage in the amounts set out in the Final Agreement (as applicable).
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
Contract Details
The term of the Final Agreement is five (5) years, plus three (3) optional renewal periods of five (5) years each, at the discretion of the University.
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents, which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
