2022-095-AW - Engineering Design and Prime Consulting Services for VIC AHU Replacement

Notice of Intended Procurement
Name of Procuring Entity
Ryerson University operating as Toronto Metropolitan University (the “University”)

Contact Person and Contract Person Coordinates
Amanda Wood, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 556981

Procurement Documents
The procurement documents are available at www.merx.com.
  
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.


Description of Procurement
The University is conducting a Request for Proposal (RFP) for the procurement of engineering design and prime consulting services to replace or refurbish the main HVAC equipment located at the University’s Victoria (VIC) using the University sustainability initiative targets for renovation projects.
For clarity, due to current available funds for this Project of two million dollars ($2,000,000) including design, construction, contingency, and escalations, the University has decided to complete the construction of the Project in two (2) phases with the entirety of the $2,000,000 dedicated to Phase 1. Although the University will only be proceeding with construction of Phase 1 of the project at this time, the Successful Proponent shall complete all preconstruction deliverables in accordance with Appendix H as part of Phase 1. The subsequent phase of the Project is contingent on (1) the University’s receipt of sufficient funding; (2) performance of the Successful Proponent as described in Appendix B; and (3) the future business needs of the University. The Deliverables are more fully described in Appendix B – Deliverables.
The intends to execute the Professional Services Agreement for Prime Consultant Services, attached as Appendix E.
The procurement is anticipated to involve negotiation.  An electronic auction is not anticipated. 

Address and Final Date for Submissions
Submissions must be submitted electronically at https://ryerson.bonfirehub.ca/opportunities/58145 on or before October 13, 2022, 2:00:00 PM EDT.

The submissions will not be opened publicly.

Conditions for Participation
The award of a Final Agreement to a Successful Proponent is conditional on the Successful Proponent providing the following information to the University, in accordance the timeframes specified by the University:

1. Insurance

1. General liability insurance in the amount of not less than five million dollars ($5,000,000.00) for any one occurrence for bodily injury, property damage including loss of use, or death. Such insurance shall, at a minimum, include coverage of broad form property damage, contractual liability, completed operations and product liability and such other types of insurance as would be carried by a prudent person performing such services and as the University, may from time to time, require. Such policy shall include the University as an additional insured, include a cross liability/severability of interests clause, and include a waiver of subrogation rights which the Proponent’s insurer may have against the University;
2. Standard automobile liability insurance covering vehicles owned by the Proponent and non-owned vehicles with limits of not less than two million dollars ($2,000,000.00);
3. Valuable papers and media coverage insurance to cover the loss or damage to the full replacement value of drawings, reports, data, plans and specifications and other materials collected, prepared or developed under the Agreement in an amount of no less than two hundred fifty thousand dollars ($250,000.00);
4. Professional liability insurance to cover against Claims made for  errors or omissions of, or negligent acts, attributable to, or relating to the performance of the Successful Proponent's Services under the Final Agreement, with limits of not less than two million dollars ($2,000,000.00) per claim and a deductible or a self-insured retention not to exceed $25,000.00 per claim. Such policy shall not exclude prior acts relating to the Successful Proponent's Services under the Final Agreement. Such insurance shall be maintained from the inception of the Final Agreement until two (2) years following the earlier of the termination of the Final Agreement or completion of the Successful Proponent’s Services. The Successful Proponent agrees to advise the University by written declaration of any and all Claims pending against such insurance prior to commencement of the Services and on a monthly basis thereafter as a condition of payment; and
5. “All risks” property insurance covering the Successful Proponent and subcontractors’ owned, rented or leased tools, machinery, equipment and property used for the performance of the Work, including equipment breakdown coverage, as applicable;