Notice of Intended Procurement
Name of Procuring Entity
Ryerson University (the “University”)
Contact Person and Contract Person Coordinates
Amanda Wood, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 556981
Procurement Documents
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
Description of Procurement
The University is conducting a Request for Proposal (RFP) for the procurement of prime consulting and design services for the new academic building located at 101-111 Gerrard St E (“Gerrard Project”). The work will be performed in the following three (3) stages:
Stage One: Concept Design and Municipal Approvals;
Stage Two: Detailed Design and modifications for SPA (NOAC); and
Stage Three: Construction, Commissioning and Warranty Period.
As the development strategy for design and construction is not yet determined at the time of the issuance of this RFP, the Successful Proponent’s role in the Project following Stage One may change depending on the method of contract or development decided upon by Ryerson. The evolution of the Project may result in changes to the Successful Proponent’s Work, including but not limited to, the approach of the design assignment, the nature and/or quantity of the Deliverables, the form of the Final Agreement and/or the associated fees. An example of a change in the Successful Proponent’s Work is a transition into a compliance role for a partnered-development.
The deliverables and stages or work are more fully described in Appendix B – Scope of Work.
Ryerson intends to execute the Professional Services Agreement attached as Appendix E.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
Address and Final Date for Submissions
Submissions must be submitted electronically at https://ryerson.bonfirehub.ca/opportunities/46242 on or before November 17, 2021, 11:00:00 AM EST.
The submissions will not be opened publicly.
Conditions for Participation
The award of a Final Agreement to a Successful Proponent is conditional on the Successful Proponent providing the following information to Ryerson, in accordance the timeframes specified by Ryerson:
Insurance:
1. Commercial liability insurance shall be with limits of not less than $5,000,000 per occurrence, an aggregate limit of not less than $5,000,000 within any policy year with respect to completed operations, and a deductible not exceeding $25,000.00. The insurance coverage shall not be less than the insurance provided by IBC Form 2100 (including an extension for standard provincial and territorial form of non-owned automobile liability policy) and IBC Form 2320. To achieve the desired limit, umbrella or excess liability insurance may be used Subject to satisfactory proof of financial capability by the Contractor, the owner may agree to increase the deductible amounts.
2. Standard automobile insurance for all vehicles owned, licensed or leased by the Supplier and non-owned automobile insurance, where required, for an amount of not less than two million dollars ($2,000,000.00), per occurrence for each type of coverage. Where the non-owned automobile insurance coverage is provided within a general liability policy, a separate policy is not required;
3. A clearance certificate from the Ontario Workplace Safety Insurance Board, or if the Successful Proponent is not subject to the Workplace Safety and Insurance Act (Ontario), evidence of employers’ liability coverage equivalent to WSIB coverage in the amount of not less than two million dollars ($2,000,000.00).
OAA membership:
1. OAA membership / License to design in Ontario. For a JV to meet the condition of award, only one (1) of the entities forming the JV must have OAA credentials.
Agreement to Comply with Ryerson University COVID-19 Vaccination Policy:
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- Complete and return the fourth page of the Agreement to Comply with Ryerson University COVID-19 Vaccination Policy:https://www.ryerson.ca/covid-19/vaccinations/notice-to-contractors-ryerson-vaccine-policy.pdf.
This is an agreement and acknowledgement from the Successful Proponent to Ryerson verifying their compliance with Ryerson’s COVID-19 Vaccination Policy.
Letter of Acknowledgement:
- Letter (maximum of five (5) pages) on Successful Proponent-company letterhead stating agreement to proposed contractual organizational structure as described in Sections B3.3 and B3.5 of Appendix B and Appendix G, including engagement of Two Row Architect (“TRA”) as a sub-consultant (TRA to be paid via cash-allowance provided by Ryerson). The letter includes current (read: proposed) thinking for how to forge a meaningful working arrangement with TRA. This letter will be shared with TRA and could become a public document.
Mandatory Submission Requirements
File #1 Proposal Acknowledgement Form - Pass/Fail
Minimum Passing Score
The Minimum Passing Score for Step 2: Technical is 70% or 52.5 out of 75 Points.
The Minimum Passing Score for Step 4: Interview is 50%, or 50 out of 100 Points.
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):
• BPS Procurement Directive;
• The Canadian Free Trade Agreement, Chapter Five;
• The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9];
• Canada-European Union Comprehensive Economic and Trade Agreement (CETA);
Contract Details
The term of the Final Agreement is the completion of the project.
The successful completion of the Project is expected to be on or before August 2026, warranty period to follow.
The University will base its selection of qualified suppliers on the following criteria:
Mandatory Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
Proposal Acknowledgement Form Pass/Fail
In completing, signing and submitting the Proposal Acknowledgement Form, amongst other items, Proponents acknowledge that they will retain Two Row Architects as a sub-consultant, as described in Appendix B, B3.5, Indigenous Designer and that they have an OAA membership.
Technical Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
File #2 - Company Information 5
File #3 – Relevant Experience 15
File #4 – Project Team & Management 20
File #5 – Sub-Consultants for Stage One 10
File #6 – Understanding the Assignment, Approach and Methodology 10
File #7 – Schedule Control 10
File #8 – Social and Sustainability Practices 5
Subtotal 75
Financial Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
Pricing Part I: Fixed Fee for Stage One work 10
Pricing Part II: Percentage of Construction Budget for Stage Two 5
Pricing Part III: Percentage of Construction Budget for Stage Three 5
Pricing Part IV: Hourly Rates 5
Subtotal 25
Total Evaluated Score for Steps 1, 2 and 3 100
The Total Evaluation Score for Steps 2 & 3 will not carry forward to Step 4 - Interview. For complete clarity, Step 4 - Interview will be a standalone evaluated stage and each selected Proponent will be assigned an Interview Score by the Evaluation Committee.
Interview Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
Interview 100
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
