Notice of Intended Procurement
Name of Procuring Entity
Ryerson University (the “University”)
Contact Person and Contract Person Coordinates
Tim Sage, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 7243
Procurement Documents
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
Description of Procurement
The University is conducting a Request for Supplier Qualification (RFSQ) for Augmentation of Recruitment Services: Category 1- Executive Searches and Category 3- Academic Searches.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
Address and Final Date for Submissions
Submissions must be submitted electronically at http://ryerson.bonfirehub.ca on or before February 23, 2021, at 11:00:00 a.m. EST.
The submissions will not be opened publicly.
Conditions for Participation
The procurement is subject to the following conditions for participation:
Insurance Requirements
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- Commercial General Liability Insurance against third party bodily injury (including death), personal injury and broad form property damage (including loss of use) and including products and completed operations liability and blanket contractual liability for an amount of not less than five million dollars ($5,000,000.00) per occurrence. Such insurance shall include a cross liability and severability of interests clause and an endorsement naming Ryerson University, its governors, trustees, officers and employees as an Additional Insured;
- Standard automobile insurance for all vehicles owned, licensed or leased by the Supplier and non-owned automobile insurance, where required, for an amount of not less than two million dollars ($2,000,000.00), per occurrence for each type of coverage. Where the non-owned automobile insurance coverage is provided within a general liability policy, a separate policy is not required;
- Professional liability insurance for an amount of not less than two million dollars ($2,000,000.00) per claim, if applicable to the type of Services offered under this Agreement. This insurance policy is required to be maintained throughout the Term of the Agreement and for a period of twenty-four (24) months after the completion of the Services
Mandatory Submission Criteria- Stage 1
EVALUATION CRITERIA SCORING
File #1 – Completed Proponent Acknowledgements:
(a) Completed APPENDIX ‘A’ – PROPONENT ACKNOWLEGEMENT FORM Pass/Fail
Evaluated Submission Criteria- Stage 2
EVALUATION CRITERIA WEIGHTING (POINTS)
File #2 - Company Information 5
File #3 – Relevant Experience 25
File# 4 – Understanding the Services 10
File #5 – Project Management Team 35
File #6- Social Policy Programs 5
Subtotal 80
Minimum passing score of 70% is required for Stage 2- Evaluated Submission Criteria
Presentations – Stage 3
EVALUATION CRITERIA WEIGHTING (POINTS)
Presentation 20
Subtotal 20
Minimum passing score of 70% is required for Stage 3- Presentations
It is Ryerson’s intention to Short- list the top ranking 6 Proponents to attend an interview/presentation following the evaluation of the Technical Evaluation Criteria in Stage (2).
Total Evaluated Score 100
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five;
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
Contract Details
The Augmentation of Recruitment Services for Category 1- Executive and Category 2- Academic will be
Coterminous with the original RFSQ 2018-174-TS, which has an expiration of April 16, 2022.
Duration of the Augmented VOR is approximately 1 year.
Prequalification
The University intends to select up to [●] qualified suppliers for the purposes of establishing a Vendor of Record (“VOR”) list. The period of validity of the VOR is one (1) year.
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
Suppliers should also note that only suppliers prequalified will receive further notices of procurement related to the subsequent procurement process.
