Basic Information

Reference Number

0000252089

Issuing Organization

York University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

P24-035

Title

Video Interview Platform

Source ID

PU.AC.ON.322261.C96965

Agreement Types

Broader Public Sector (BPS)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Term: 2023/09/04 12:00:00 AM EDT - 2026/09/04 12:00:00 AM EDT
Option: one (1) optional twenty-four (24) month extension

Description

Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3

Description:
The Schulich School of Business and the Lassonde School of Engineering are seeking a purpose built application to collect and evaluate interview-based admission, scholarship and other assessments. The purchase is for software to collect, manage, present and evaluate video interviews. We use this software to support our admissions and awards process collecting large numbers of video interview files to be ranked and evaluated.

York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/

Pricing and Payment Terms are available on the MERX website, respectively.

Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.

Estimated Quantities:
Available within the RFP Documents.

Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca

Submission Deadline:
August 8, 2023 at 3:00:00pm EST.

Public Opening:
Not Applicable.

Conditions for Participation:
Available within the tender document.
Mandatory Submission Requirements:

Executive Summary
Qualifications and Experience
Methodology
Financial Consideration
System Mandatory Requirements
System Desirable Requirements
Section 9.0 – Acknowledgement

Complete submission requirements are provided within the RFP documents.

Scored Submission Requirements:

Mandatory Requirements
Qualifications, Experience & References
Methodology
System Desirable Requirements
Financial Evaluation
Short-Listed Proponent Presentation

Complete submission requirements are provided within the RFP documents.

This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.

Delivery Date:
The Selected Proponent is expected to complete the implementation no later than September 3, 2023, such that the system is ready to go live on September 4, 2023. Specific timelines for deliverables/milestones will be mutually agreed to between The Schulich School of Business, the Lassonde School of Engineering, and the Selected Proponent at time of contract Award.

Duration of Agreement:
The initial term of the Agreement shall be for thirty-six (36) months, with one (1) optional twenty-four (24) month extension.

Additional Options:
Available within the tender document.

Negotiation:
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).

Supplier Prequalification:
Not Applicable.

Responses must be submitted in English.

Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to download the tender document which contain the most current information.

If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.

Dates

Publication

2023/07/14 12:08:43 PM EDT

Question Acceptance Deadline

2023/08/01 11:59:00 PM EDT

Questions are submitted online

Yes

Closing Date

2023/08/08 03:00:00 PM EDT

Contact Information

John Chen

416-736-2100 ext. 77561

johnch@yorku.ca

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

All Proposals and accompanying documents must be uploaded electronically at the appropriate project on https://yorku.bonfirehub.ca.

York will NOT accept hard copy Proposals.

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