Basic Information

Reference Number

0000278641

Issuing Organization

Ontario College of Art and Design University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP# 2024-005

Title

RFP# 2024-005 OCAD University Convocation Venue 2026-2030

Source ID

PU.AC.ON.442023.C88323

Agreement Types

Broader Public Sector (BPS)

Canada-Chile Free Trade Agreement (CCFTA)

Details

Location

Canada, Ontario, Toronto

Delivery Point

Toronto

Purchase Type

Term: 2026/09/05 12:00:00 AM EDT - 2030/09/07 12:00:00 AM EDT

Description

PROCURING ENTITY: OCAD University- 100 McCaul Street, Toronto, Ontario M5T 1W1
CONTACT: Ana Pineiro, apineiro@ocadu.ca
DESCRIPTION: The purpose of this engagement is to enter a (3+1+1) Contract to secure first-choice dates in June for annual Spring Convocation ceremonies each year beginning June 2026 to 2030 to host the University’s annual Convocation ceremony
TIMING OF SUBSEQUENT NOTICES: Not Applicable
PROCUREMENT DETAILS: Suppliers can find the complete tender document(s), at no cost, on: https://ocad.bonfirehub.ca/opportunities/84279
PROCUREMENT METHOD: Open tender whereby all interested suppliers may submit a response.
ESTIMATED QUANTITIES: Available within the tender document.
SUBMISSION DETAILS: Suppliers shall submit their response(s) electronically at https://ocad.bonfirehub.ca/opportunities/84279
SUBMISSION DEADLINE: October 9, 2024, 3:00 pm EST
PUBLIC OPENING: Nor applicable
CONDITIONS FOR PARTICIPATION: Available within the tender document.
MANDATORY SUBMISSION REQUIREMENTS:

Appendix 1 Signed Submission Form
Appendix 2 Technical Response
Appendix 3 References
Appendix 4 Pricing Response
Appendix A Mandatory AODA compliance attestation
Appendix B Ontario Business Attestation

SCORED SUBMISSION REQUIREMENTS: Complete submission requirements are provided within the tender document.
This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement (CFTA)
This procurement is covered by Chapter 9 of the Ontario-Quebec Trade and Cooperation Agreement (OQTCA)

DELIVERY DATE: June 2026

DURATION OF AGREEMENT: 3 years with options to renew 3 one-year terms (3+1+1)

NEGOTIATION: At the end of the evaluation process, OCAD University may identify one or more suppliers with whom it wishes to enter negotiations, by written notification.

SUPPLIER MANDATORY COMPLIANCE

Appendix A Mandatory AODA compliance attestation (pass/fail)

Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to download the tender document which contain the most current information.
If there is a conflict between the tender document and this Tender Notice, the tender document will take precedence

Dates

Publication

2024/09/18 04:31:24 PM EDT

Bid Intent

Optional

Bid Intent Deadline

2024/10/09 03:00:00 PM EDT

Question Acceptance Deadline

2024/09/26 04:00:00 PM EDT

Questions are submitted online

Closing Date

2024/10/09 03:00:00 PM EDT

Contact Information

Ana Pineiro

416-977-6000 ext. 221

apineiro@ocadu.ca

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
a) Appendix 1 Signed Submission Form	a) Appendix 1 Signed Submission Form	Yes	No
b) Appendix 2 Technical Response	b) Appendix 2 Technical Response	Yes	No
c) Appendix 3 References	c) Appendix 3 References	Yes	No
d) Appendix 4 Pricing Response	d) Appendix 4 Pricing Response	Yes	No
e) Appendix A Mandatory AODA compliance	e) Appendix A Mandatory AODA compliance attestation	Yes	No
f) Appendix B Ontario Business Attestation	f) Appendix B Ontario Business Attestation	Yes	No
No entries

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