Basic Information

Reference Number

0000288543

Issuing Organization

Toronto Metropolitan University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

2025-012-AM

Title

Inspection, Testing and Maintenance of Fire and Life Safety Systems

Source ID

PU.AC.ON.219949.C18443

Agreement Types

Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Quebec/Ontario

Details

Location

Canada, Ontario, Toronto

Delivery Point

Toronto, Ontario

Purchase Type

Duration: 5 years

Description

Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)

Contact Person and Contract Person Coordinates
Aris Medeiros, 1 Dundas St West, 16th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 554349

Procurement Documents
The procurement documents are available at www.merx.com.

Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

Description of Procurement
This Request for Proposals (“RFP”) is an invitation to prospective Proponents to submit a Proposal indicating their organization’s capability and resources in providing inspection, testing and maintenance services, as well as deficiency repair and training services for the University’s fire protection and emergency systems.
The Deliverables include, but are not limited to, services to the following systems:

Fire Alarm and Notification System;
Fire Sprinkler, Fire Pump;
Standpipe and Fire Hose;
Fire Hydrant;
Fire Extinguisher;
Kitchen Hood;
Exit Sign and Emergency Lighting;
Special Suppression System;
Fire Suppression System Backflow Preventer; and
Glycol Systems.

The University intends to execute a Master Services Agreement provided in Appendix E.

Address and Final Date for Submissions
Submissions must be submitted electronically at https://tmu.bonfirehub.ca/opportunities/90301 on or before April 3, 2025, 11:00:00 AM

The submissions will not be opened publicly.

Conditions for Participation
The procurement is subject to the following conditions for participation:

Mandatory Submission Requirements

File #1 Proposal Acknowledgement Form   - Pass/Fail

Minimum Passing Score
The Minimum Passing Score for Stage 2: Technical is 36Points out of 45 Points.
The Minimum Passing Score for Stage 3: Presentation is 10 out of 15 Points.
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):

BPS Procurement Directive
The Canadian Free Trade Agreement, Chapter Five
Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

Contract Details

The term of the Final Agreement is three (3) years, plus two optional renewal periods of one (1) year each, at the discretion of the University.

The University will base its selection of qualified suppliers on the following criteria:

Mandatory Evaluation Criteria

CRITERIA                                                                                  WEIGHTING (POINTS)
File #1 - Proposal Acknowledgement Form                                            Pass/Fail

Technical Evaluation Criteria

CRITERIA                                                                                  WEIGHTING (POINTS)
File #2 - Company Information                                                               10
File #3 – Relevant Experience                                                                15
File #4 – Understanding the Assignment                                                 10
File #5 – Support and Quality Assurance                                                5
File #6 – Social and Sustainable Practices                                              5
                                                                                                Subtotal 45

Proponent Presentation                                                             WEIGHTING (POINTS)

Proponent Presentation                                                                         15
                                                                                                Subtotal 15

Financial Evaluation Criteria

CRITERIA                                                                                  WEIGHTING (POINTS)

Total Base Bid Fee                                                                                    40
              Subtotal 40

Total Evaluated Score for Stages 1, Stage 2 and 3                                          100

Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Dates

Publication

2025/03/04 03:02:04 PM EST

Question Acceptance DeadlineA - Latest Amendment

2025/03/31 11:30:00 AM EDT

Questions are submitted online

Closing DateA - Latest Amendment

2025/04/04 11:00:00 AM EDT

Onsite Visit

2025/03/13 10:00:00 PM EDT

Contact Information

Aris Medieros

bids@torontomu.ca

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Mandatory

Event date

2025/03/13 10:00:00 PM EDT

Location

285 Victoria Street, Toronto

Event Note

To gain a better understanding of the existing site conditions and constraints, all Proponents are requested to attend an optional site visit, scheduled for the following date:
Mandatory Site Visit Date: March 13, 2025, at 10:00 AM
Optional Site Visit #2 Date: March 14, 2025, at 10:00 AM
Optional Site Visit #3 Date: March 17, 2025, at 10:00 AM
Site Visit Registration date: On or before March 12, 2025, at 4:00 PM
To register for Site Visit, please email bids@torontomu.ca by referencing the RFP and including the name, cell number and email address of the individual(s) attending.
For clarity, registration is not required to attend the Site Visit; however, it does assist us in our planning.
Please note that the Site Visit is expected to be approximately 3 hours in length. Each Site Visit will be different, viewing different equipment, at different locations. There may be some overlap, but each site visit shall not be the same as any other.
Site Visit shall be at the lobby of the Victoria Building (VIC) located at 285 Victoria Street, Toronto.
Please consult the University’s campus map for more information related to the location.
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

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