Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)
Contact Person and Contract Person Coordinates
Aris Medeiros, 1 Dundas St West, 16th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 554349
Procurement Documents
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
Description of Procurement
This Request for Proposal (“RFP”) is an invitation to prospective Proponents to submit a Proposal indicating their organization’s capability and resources for engineering design and prime consulting services to conduct the Engineering Feasibility Study as well as complete design development to replace or refurbish the main HVAC equipment located at the University’s Kerr Hall South (KHS) Building using the University sustainability initiative targets for renovation projects.
The University has decided to complete the construction of the Project in two (2) parts: (1) AHU KHSE #2 in 2025, and (2) AHU KHSW #7 in 2026. The Deliverables are more fully described in Appendix B – Deliverables.
The intent is to execute the Professional Services Agreement for Prime Consultant Services, attached as Appendix E.
Address and Final Date for Submissions
Submissions must be submitted electronically at https://tmu.bonfirehub.ca/opportunities/89275 on or before March 4, 2025, 11:00:00 AM
The submissions will not be opened publicly.
Conditions for Participation
The procurement is subject to the following conditions for participation:
Mandatory Submission Requirements
File #1 Proposal Acknowledgement Form - Pass/Fail
Minimum Passing Score
The Minimum Passing Score for Stage 2: Technical is 42 Points out of 60 Points.
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):
BPS Procurement Directive
The Canadian Free Trade Agreement, Chapter Five
Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
Contract Details
The term of the Final Agreement is four (4) years, or successful completion of the Project.
The University will base its selection of qualified suppliers on the following criteria:
Mandatory Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
File #1 - Proposal Acknowledgement Form Pass/Fail
Technical Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
File #2 - Company Information 5
File #3 – Experience 15
File #4 – Project Management Team 15
File #5 – Sub-Consultants 10
File #6 – Proposed Schedule 5
File #7 – Social and Sustainable Practices 5
Subtotal 60
Financial Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
Total Base Bid Fee 40
Subtotal 40
Total Evaluated Score for Stages 1, and 2 100
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
