Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)
Contact Person and Contract Person Coordinates
Aris Medeiros, 1 Dundas St West, 16th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 554349
Procurement Documents
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
Description of Procurement
This Request for Proposals (“RFP”) is an invitation to prospective Proponents to submit a Proposal indicating their organization’s capability and resources in providing annual inspection, testing and certification of backflow preventers (BFPs) for domestic and fire lines to ensure compliance with the City of Toronto regulations. The Successful Proponent must be a licensed plumbing contractor that will be responsible for conducting thorough inspections, submitting required reports and making necessary repairs to maintain the integrity of the University’s water system.
The University intends to execute a Master Services Agreement provided in Appendix E.
Address and Final Date for Submissions
Submissions must be submitted electronically at https://tmu.bonfirehub.ca/opportunities/91298 on or before April 9, 2025, 11:00:00 AM
The submissions will not be opened publicly.
Conditions for Participation
The procurement is subject to the following conditions for participation:
Mandatory Submission Requirements
File #1 Proposal Acknowledgement Form - Pass/Fail
Minimum Passing Score
The Minimum Passing Score for Stage 2: Technical is 45 Points out of 60 Points.
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):
BPS Procurement Directive
The Canadian Free Trade Agreement, Chapter Five
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
Contract Details
The term of the Final Agreement is three (3) years, plus two optional renewal periods of one (1) year each, at the discretion of the University.
The University will base its selection of qualified suppliers on the following criteria:
Mandatory Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
File #1 - Proposal Acknowledgement Form Pass/Fail
Technical Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
File #2 - Company Information 10
File #3 – Relevant Experience and Project Team 25
File #4 – Understanding the Assignment 20
File #5 – Social and Sustainable Practices 5
Subtotal 60
Financial Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
Table 1 - Total Cost Years 1-5 25
Able 2 – Hourly Rate 15
Subtotal 40
Total Evaluated Score for Stages 2, and Stage 3 100
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
