Basic Information

Reference Number

0000167017

Issuing Organization

ONTARIO PENSION BOARD

Solicitation Type

NPP - Notice of Proposed Procurement (Formal)

Solicitation Number

2019-012-COMml

Title

Mass Emailing Solution and Related Services - Pre-Notice

Source ID

PU.OTH.ON.682763.C100252

Agreement Type

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Duration: 2 years

Description

Notice of Intended Procurement

This Notice of Intended Procurement is issued by Ontario Pension Board (“OPB”) for procurements covered by the Canadian Free Trade Agreement to provide summary information in relation to specific procurement, as detailed below.

1. Procuring Entity’s Name and Address

Ontario Pension Board
200 King Street West, Suite 2200
Toronto, Ontario M5H 3X6

2. Contact Information

RFP Contact: Michelle Zhu, Senior Procurement Officer
Email: michelle.zhu@opb.ca

3. How to Obtain Relevant Documents
OPB anticipates posting the RFP on electronic Canadian public tendering systems (MERX and Biddingo) on December 20, 2019. Interested suppliers are encouraged to monitor Canadian public electronic tendering systems for the formal posting of the RFP and are asked not to contact OPB for posting information.

4. Description of Procurement
OPB is seeking a cloud-based Mass Emailing Solution for approximately four (4) users to support OPB’s communication needs. The service provider shall also provide implementation, maintenance and technical support services.

The following mandatory requirements must be met:

The solution must be a cloud-based solution;
OPB’s data residency must be limited within Canada;
The proponent must have experience in developing Accessibility for Ontarians with Disabilities Act (“AODA”) compliant email templates;
No indemnity from OPB. The Agreement between OPB and the selected proponent must not contain an indemnity or any other form of indebtedness or contingent liability that would directly or indirectly increase the indebtedness or contingent liabilities of OPB.

5. Time-Frame for Delivery, Duration of Contract and Extension Options
It is anticipated that the resulting contract will be awarded in March 2020 and will be for a term of two (2) years.

6. Language of Submissions
Unless otherwise indicated, all submissions shall be in English only.

7. Submission Deadline Date and Time
The submission deadline for this solicitation will be January 10, 2020.

8. Location of Submission
Submission for this solicitation shall be submitted to the following location:

Ontario Pension Board
200 King Street West, Suite 2200
Toronto, Ontario M5H 3X6

9. Date of Pre-Bid Inspection or Pre-Bid Meeting
Not Applicable

10. Details of Pre-Bid Inspection or Pre-Bid Meeting
Not Applicable

11. CFTA/CETA
Unless otherwise indicated, and subject to applicable exceptions and exclusions, this solicitation is covered by Chapter 5 of the Canadian Free Trade Agreement, and, where the contract value meets or exceeds applicable contract value thresholds, by Chapter 19 of the Comprehensive Economic and Trade Agreement.

ADDITIONAL INFORMATION

The RFP process is a non-binding RFP which includes a consecutive negotiation process. The service provider may be requested to provide other related services to meet OPB needs during the term.

Dates

Publication

2019/12/18 04:44:08 PM EST

Bid Intent

Not Available

Questions are submitted online

Closing Date

2019/12/25 03:00:00 PM EST

Contact Information

Michelle Zhu

416-601-5556

michelle.zhu@opb.ca

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

This is a notice of intended procurement, no submission is required.

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