Basic Information

Reference Number

0000151425

Issuing Organization

ONTARIO PENSION BOARD

Solicitation Type

NPP - Notice of Proposed Procurement (Formal)

Solicitation Number

2019-003-HRISsc

Title

Human Resource Information System

Source ID

PU.OTH.ON.682763.C100252

Agreement Types

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Duration: 3 years
Option: to extend for up to two periods of up to one year period each

Description

Summary Notice and Notice of Intended Procurement

This Summary Notice and Notice of Intended Procurement is issued by Ontario Pension Board (“OPB”) for procurements covered by the Canadian Free Trade Agreement and the Comprehensive Economic and Trade Agreement to provide summary information in relation to specific procurement, as detailed below.

A. SUMMARY NOTICE

1. Subject Matter of Procurement

Human Resource Information System

OPB is seeking a cloud-based Human Resource Information System (“HRIS”) with the following functionalities at a minimum:

Payroll;
Insured benefits management;
HR information management; and
Time and Attendance.

In addition, the service provider will provide related services such as implementation of the HRIS and training.

2. How to Obtain Relevant Documents

OPB anticipates posting the RFP on electronic Canadian public tendering systems (MERX and/or Biddingo) in June 2019. Interested suppliers are encouraged to monitor Canadian public electronic tendering systems for the formal posting of the RFP and are asked not to contact OPB for posting information.

3. Submission Deadline
The submission deadline for this solicitation is thirty-five (35) calendar days from the RFP posting date.

B. NOTICE OF INTENDED PROCUREMENT

1. Procuring Entity’s Name and Address

Ontario Pension Board
200 King Street West, Suite 2200
Toronto, Ontario M5H 3X6

2. Contact Information

RFP Contact: Michelle Zhu, Senior Procurement Officer
Email: michelle.zhu@opb.ca

3. How to Obtain Relevant Documents

OPB anticipates posting the RFP on electronic Canadian public tendering systems (MERX and Biddingo) in June 2019. Interested suppliers are encouraged to monitor Canadian public electronic tendering systems for the formal posting of the RFP and are asked not to contact OPB for posting information.

4. Description of Procurement

Human Resource Information System

OPB is seeking a cloud-based Human Resource Information System (“HRIS”) with the following functionalities at a minimum:

The HRIS will be for approximately 166 employees. In addition, the service provider will provide related services such as implementation of the HRIS and training.

5. Time-Frame for Delivery, Duration of Contract and Extension Options
It is anticipated that the resulting contract will be awarded by September 2019 and will be for a term of three (3) years with an option to extend on the same terms and conditions for up to two (2) additional periods of up to one (1) year each.

6. Language of Submissions
Unless otherwise indicated, all submissions shall be in English only.

7. Submission Deadline Date and Time
The submission deadline for this solicitation is thirty-five (35) calendar days from the RFP posting date.

8. Location of Submission
Submission for this solicitation shall be submitted to the following location:

Ontario Pension Board
200 King Street West, Suite 2200
Toronto, Ontario M5H 3X6

9. Date of Pre-Bid Inspection or Pre-Bid Meeting
Not Applicable

10. Details of Pre-Bid Inspection or Pre-Bid Meeting
Not Applicable

11. CFTA/CETA
Unless otherwise indicated, and subject to applicable exceptions and exclusions, this solicitation is covered by Chapter 5 of the Canadian Free Trade Agreement, and, where the contract value meets or exceeds applicable contract value thresholds, by the Chapter 19 of the Comprehensive Economic and Trade Agreement.

ADDITIONAL INFORMATION

The HRIS must be a fully configurable HR business process management solution using modern technology that offers secure, scalable and high-availability performance as well as enabling automation and integration of key processes for HR.

The HRIS should have the capability to enable additional HR or business related functionalities to support the HR needs and promote further automation for new functions as they become available. Some of the desirable additional modules or future functionalities include:

Performance management;
Talent acquisition;
Manage temporary agency; and
Workforce management

Included in the annual subscription fee, the service provider shall provide maintenance and technical support to OPB. In addition, the service provider shall provide implementation and training services to support the initial onboarding of the HRIS. The RFP process is a non-binding RFP which includes a consecutive negotiation process. The service provider may be requested to provide other related services to meet OPB needs during the term.

Dates

Publication

2019/05/27 02:32:46 PM EDT

Bid Intent

Not Available

Questions are submitted online

Closing Date

2019/06/03 03:00:00 PM EDT

Contact Information

Michelle Zhu

416-601-5556

michelle.zhu@opb.ca

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

This is a nofice of intended procurement, no submission is required.

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