MANITOBA REFERENCE NUMBER: MB-MBPB-08S-00075
ISSUING DEPARTMENT: Procurement and Supply Chain
DATE ISSUED: 15/02/2025
ISSUED BY: GoM PSC
TELEPHONE: 204 945-6361
This Request for Quotation (Solicitation) is an invitation by the
Government of Manitoba (Manitoba), as represented by the Minister of
Public Service Delivery, to prospective Vendors to submit bid
submissions for the Supply and Delivery of Rugged Terrain Vehicles (RTV)
for the Asset Management Division of the Department of Public Service
Delivery.
For the purposes of this procurement process, the Solicitation Contact
will be:
Subject Title: RFQ# 30192 - Supply & Delivery of RTV
Contact Email: bids@gov.mb.ca
Contact Name: Marc Go
Vendors and their representatives are not permitted to contact any
employees, officers, agents, elected or appointed officials, or other
representatives of Manitoba, other than the Solicitation Contact,
concerning matters regarding this Solicitation. Failure to adhere to
this rule may result in the disqualification of the Vendor and the
rejection of the Vendor's Submission.
Inquiry submission deadline: February 28, 2025
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 31/03/2025
1.00 Each GSIN: N2320MATERIAL: 78206
RTV, RUGGED TERRAIN VEHICLE, AS DESCRIBED BELOW:
As per Specification # 666-010-24a (for MRCC)
INDICATE:
Manufacturers Name: ____________________________________________
Make/Brand Name: _______________________________________________
Product/Style/Model Number: ____________________________________
Vendor's catalogue/reference number (if applicable): ___________
Quantity clarification: quantity listed contains 2 or 3 decimals.
========================================================
ITEM 20 31/03/2025
1.00 Each GSIN: N2320MATERIAL: 78206
RTV, RUGGED TERRAIN VEHICLE, AS DESCRIBED BELOW:
As per Specification # 666-010-24b (for WCC)
INDICATE:
Manufacturers Name: ____________________________________________
Make/Brand Name: _______________________________________________
Product/Style/Model Number: ____________________________________
Vendor's catalogue/reference number (if applicable): ___________
Quantity clarification: quantity listed contains 2 or 3 decimals.
========================================================
MANDATORY SUBMISSION REQUIREMENT:
The Bid MUST be signed by a representative of the Vendor with the
authority to bind the Vendor. The name and title of the representative
signing the Bid should also be printed below their signature.
Vendor's e-mail address: _______________________________________
YOUR QUOTATION REFERENCE # (if applicable) _____________________
EVALUATION AND AWARD :
a. PRICING
The submitted pricing of each qualified Bid Submission will be evaluated
in accordance with the price evaluation method which is generally the
lowest overall price or stipulated lump sum.
In the event that a vendor's pricing appears to be abnormally low in
relation to the Deliverables, Manitoba may require the Vendor to provide
a detailed explanation of the pricing information to account for the low
level of price and confirm that all requirements in respect of the
Deliverables have been taken into account. If the Vendor is unable to
satisfactorily account for the abnormally low pricing, Manitoba may
reject the Submission. Manitoba may also reject any Submission that
contains unbalanced pricing. Pricing may be considered unbalanced where
nominal or significantly understated prices are proposed for some
elements of the Deliverables and inflated prices are proposed for other
elements of the Deliverables. Unbalanced pricing includes, but is not
limited to, front-loaded pricing which contains inflated pricing for
Deliverables to be provided or completed at the beginning of the
contract, offset by understated pricing for Deliverables to be provided
or completed later in the contract.
b. SELECTION
Compliant Vendors will be ranked based on the price evaluation. Subject
to the process rules contained in the Terms and Conditions of the
Solicitation Process, the top-ranked Vendor will be invited to enter
into the Contract in accordance with the terms and condition of this
solicitation.
In the event of a tie, the selected Vendor will be determined by way of
coin toss. The selected Vendor will be notified in writing and will be
expected to satisfy any applicable conditions of this Solicitation,
including the pre-conditions of award listed below, and enter into the
Contract within the timeframe specified in the selection notice. Failure
to do so may result in the disqualification of the Vendor and the
selection of another Vendor or the cancellation of the Solicitation.
c. PRE-CONDITIONS OF AWARD
The following documents will be required from the Top-ranked Vendor(s)
as a condition of award: Signed Bid Submission and Specification Sheets.
TERMS AND CONDITIONS:
a. SOLICITATION Process:
Manitoba General Terms and Conditions are incorporated by reference into
this Solicitation and shall apply to the Solicitation. The Manitoba
General Terms and Conditions are available and can be accessed at the
following link:
https://www.gov.mb.ca/central/psc/pubs/form/mb_terms_conditions.pdf
b. CONTRACT Award Process:
The Purchase Order (PO) to be issued to the top-ranked Vendor(s) is
subject to the Manitoba Purchase Order Terms and Conditions to be
accessed at the following link:
https://www.gov.mb.ca/central/psc/pubs/form/manitoba_po_terms_condi
tions.pdf
DELIVERABLES:
a. PRODUCT OFFERED:
The product offered must meet the specified requirements and
expectations for its intended use.
If it is the vendor's intention to offer an item which does not meet all
the specification or description as outlined, then vendor must indicate
all intended deviations or changes on the return quote.
b. DELIVERY:
F.O.B. Destination, Freight Prepaid To the following locations:
1) MILNER RIDGE CORRECTIONAL CENTRE
935 Highway 214, Lac Du Bonnet, MB
2) WOMEN'S CORRECTIONAL CENTRE
31 Routledge Avenue, Headingley, MB
Is Vendor able to meet the requested delivery date of March 31, 2025 or
earlier? YES____ or NO ____
If NO, indicate a realistic delivery as follows:
Delivery in ___ working days or ___weeks from receipt of the purchase
order.
c. QUALITY:
Any product supplied must be new, unused, first quality, and as
specified on the contract/purchase order. Demo units will not be
accepted. Any substitutes shipped without prior written approval will be
rejected at time of delivery or held at shipper's risk pending return
instructions.
d. INSPECTION AND ACCEPTANCE:
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested. Manitoba reserves the
right to reject any product supplied which, upon inspection or use, is
deemed by the using department to be unacceptable for their intended
use. Products rejected by the using department will be returned to the
Vendor for full credit or replacement at no cost to Manitoba or the
contract may be cancelled.
Final inspection and acceptance or rejection of the goods will be made
promptly as practicable, but failure to inspect and accept or reject
goods promptly does not mean that the Manitoba Government has accepted
these goods. The Government of Manitoba reserves the right to inspect
the goods for up to 90 days after the date of delivery.
Partial acceptance or rejection of an order does not release the Vendor
from its responsibility to complete the order.
e. WARRANTY:
1. Manufacturer's Warranty: State warranty of units offered (as
applicable to Manitoba's use - would usually be considered commercial
application not consumer).
Product _________ months OR _______ years
Labour _________ months OR _______ years
Note: During the period of the warranty offered, all labour,
transportation, parts, surcharges including shipping and brokerage will
be included. Manitoba will not pay additional charges while the item(s)
offered are under the above-stated warranty.
If the warranty offered is the Vendor's warranty in combination with or
in place of the Manufacturer's warranty, then, an explanation must be
provided.
2. Warranty Service/Location: Potential costs associated with the
location of warranty service might be used in the evaluation of this
quote.
Is warranty service provided on-site at our premises? YES____ or NO ____
If NO, indicate the location the unit must be sent to for manufacturer's
certified and/or approved warranty service, closest to the point of
delivery, for this tender<(>,<)>
Company name _______________________________________________
Location (city & province) _________________________________
Do you have a toll-free phone number for warranty service? YES____ or NO
____
If YES, specify:______________________________________________
3. After Warranty Service:
Is after warranty service provider the same as above? YES____ or NO ____
If NO, indicate the warranty service provider below.
Company name _______________________________________________
Location (city & province) _________________________________
4. Non-Warranty for Parts and Service:
Provide details as follows for the item(s) offered (for occasional
non-warranty service and parts purchases).
Current labour rate for in-shop service: $_________ per hour
Parts and accessories charged at:
________ % discount from ___________ prices (indicate MSRP, wholesale,
etc.)
f. CONTRACT TERM:
The term of the Contract will be in effect upon receipt of the Purchase
Order until the completion of the Deliverables.
g. PAYMENT TERMS:
Manitoba's standard payment term is net thirty (30) days. If Vendor has
a different standard invoice payment term, specify:
____________________________________________________________
h. MANITOBA'S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit Manitoba's
Retail Sales Tax? YES____ or NO ____
If NO, disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX:
Is the product(s) offered subject to Manitoba's Retail Sales Tax?
YES____ or NO ____
If the quote consists of both taxable (T) and non-taxable (NT) items,
indicate T or NT opposite each item offered.
i. ACCOUNTS RECEIVABLE ADDRESS:
For Manitoba's accounts payable system requirement, is the vendor's
invoice address the same as the address for both orders/quotes and
account receivable? YES____ or NO ____
If NO, provide complete account receivable details, i.e. box #, building
#, street, city, province, postal code, etc.
_______________________________________________________________
Proposed Delivery Address:
1) MILNER RIDGE CORRECTIONAL CENTRE
935 Highway 214, Lac Du Bonnet, MB
2) WOMEN'S CORRECTIONAL CENTRE
31 Routledge Avenue, Headingley, MB
TENDERS TO BE RETURNED TO:
www.MERX.com
Submissions must be submitted electronically through MERX. It is the
electronic tendering system used by Manitoba (the E-procurement System).
