Seven Oaks School Division
Invitation to Tender
Sealed tenders will be received by the undersigned for:
Provision of School Buses
Specifications are included and may be discussed by contacting Cameron Dahl, Director of Operations at the Seven Oaks School Division Transportation office by phone 204-338-7991 or by fax 204-334-6889. Applications should include the company’s experience in the provision of school buses particularly with regard to the operations and functions of such equipment within both rural and urban school divisions.
Sealed tenders will be accepted up to 12:00 noon on Tuesday, March 1, 2016.
Each tender must be submitted in a sealed envelope addressed to:
Seven Oaks School Division
830 Powers Street
Winnipeg, Mb R2V 4E7
Attention: Secretary Treasurer
And plainly marked on the outside with the words:
2017 - 2018 School Bus Tender
71and 52 Passenger School Buses
Lowest price or any tender not necessarily accepted.
The Seven Oaks School Division
Invitation to Tender
Provision of School Buses
1. Purpose
To supply four (4) 71 passenger and one (1) 52 passenger with wheelchair lift school buses to the Seven Oaks School Division school bus fleet.
Proponent may submit a tender based on option 1, 2 or both. The intent is to purchase 5 new units in total (funding dependent) in either conventional power or diesel.
2. General Requirements
Delivery: Preferred delivery prior to the start of the 2017-2018 school year.
Equipment Warranty: As indicated in the specification information below.
Supplier to provide:
Outright purchase price including all additional charges except PST & GST.
All tenders submitted to the Seven Oaks School Division, Winnipeg, Manitoba become the property of the Division. All submissions will be treated in confidence.
The tender and all forms/sheets must show the name of the firm and must be signed by a person duly authorized to sign on behalf of the bidder. The name and title of that authorized person so signing must be clearly printed or typed under that signature.
The Division reserves the right to accept or reject any tender or any part thereof, and to annul the process and reject all tenders at any time, without thereby incurring any liability to the affected bidders or any obligation to inform the affected bidders of the grounds for the Division’s action.
No employee of the Division shall act as agent for any person in the sale, or in promoting the sale of anything for use in the School Division in which the employee is employed, or receive any remuneration or other compensation for the sale or any promotion thereof.
All prices are to be firm for acceptance for a minimum period of (30) days from the closing date of the invitation to Tender.
All equipment supplied must meet the Manitoba Education, Pupil Transportation Unit Department standards.
The lowest price or any tender may not necessarily be accepted.
In addition, the Division reserves the right to request selected suppliers to provide the necessary follow-up information or to make a presentation to the proper officers of the Division.
3. Criteria for Selection
Ability of bidder(s) to fulfill all requirements as outlined in the Invitation to Tender.
4. Qualification
The Seven Oaks School Division reserves the right to fully investigate the qualifications of any bidder(s) based on references supplied.
5. Evaluation
Tenders will be evaluated in accordance within the criteria as outlined.
To assist the Division, the award evaluation criteria is based on, but not limited to, the following:
a) All specification terms, specifications and conditions complied with and met.
b) Price of tender including:
- Warranty support, and
- Any other relevant options with associated pricing
c) Strength of organization submitting tender.
d) Submission of satisfactory reference checks with tender, submitted on company letterhead, minimum of three references.
e) System and service offered meets the required specifications.
f) Company profile submitted with tender.
The Division reserves the right to seek clarification of any or all suppliers in order to assist in the evaluation process.
6. References
A list of three (3) references for which your company has supplied similar services and/or the type and scope of services proposed must be included within your submission.
7. Contract/Specification Amendments
The Seven Oaks School Division reserves the right to negotiate with any company/supplier submitting a response to alter, clarify or further enhance the company’s tender and/or any contract arising out of the acceptance of the response.
Option 1-Specifications for 2017-2018 – 71and 52 Passenger School Buses
5 Units Required – Four (4) 71 passenger buses and one (1) 52 passenger wheelchair lift bus
All units must conform to CSA-D250-2012 Standards D409-02 (Manitoba Tender Requirements) (Including two way towing)
Rear Air Ride Suspension
[2] Roof Hatches
8 Light Warning System, 4" LED Lights, LED Marker Lights, 7" LED Brake/Signal Lights,
LED Back Up Lights @ Outer Edges of Rear Bus Body, LED Hood & Cornering Lights
LED Strobe Light, center of bus roof.
Tinted Laminated Safety Glass
Intermittent Wipers
Washer Reservoir - minimum 4.5 L
Noise Suppression Switch for All Heaters
Standard Safety Equipment; - First Aid Kit – Reflectors – Fire Extinguisher – Crowbar
Marked Safety Equipment Storage Compartment Located Above Windshield
Driver Storage Compartment above Sliding Window to Include – Light and Dedicated Switch
12 Volt Power Source in Heater Panel or Mounted in Dash
Electric Air Operated Crossing Gate, LED Air Operated Stop Sign & Electric Operated Entrance Door
Vanda locks for Service Door
Air-Ride Upgraded Driver Seat with Arm Rest & Integrated Shoulder Seat Belt in Left Side of Seat Back
Tilt Steering
Minimum 246 L Capacity Fuel Tank
Heating System with [2]Front Heaters & Defrost, [1] Mid ship Heater, & [1] Rear Heaters [all with
[2] Blower Fans]
Mud Flaps at All Wheels, Full Width Rear Mud Flap
School Division Name on Both Sides of Bus [Seven Oaks School Division]
Five Year Paint Warranty
Five Year Chassis Warranty [with extra 160,000 or 60 Month Chassis Warranty]
Five Year Engine Warranty
10,000 lb. Front Axle
Oil Bath Front Hubs
6R140 Automatic Transmission with Heat Gauge – to include Five Year Warranty
Hub Piloted Disc Wheels [Black]
10 cylinder V type gasoline engine-320Hp-460 FT-LBS torque
Four Wheel Hydraulic Disc Brakes
Minimum 200 Amp Charging System
[3] AGM Batteries
750 Watt Block Heater
Rear Snow Grip Tires 11-22.5 – BF Goodrich or Michelin
Padded Winter Front with Closure Pads & Bug Screen
Acoustical Ceiling front to back with 78 inch head room
Auto Light Exterior Check Activation and Child Check System.
AM/FM CD Stereo System with speakers – [6] minimum and PA system
Blue Interior
Luggage Compartments – [2] per bus
APPENDIX "A" –WHEELCHAIR CONFIGURATION SPECIFICATIONS
RICON Wheelchair lift with 4 wheelchair stations (including Q Straint QRT Max retractable restraints. Wheelchair lift and position to be located at the rear of the bus or mid cabin.
3 rows of 39"seats, seating capacity for 18 and 4 wheelchairs
Grade 8 tie-down bolts
Track flooring and removable seats
Option 2-Specifications for 2017-2018 – 71 and 52 Passenger School Buses
5 Units Required – Four (4) 71 passenger buses and one (1) 52 passenger wheelchair lift bus
All units must conform to CSA-D250-2012 Standards D409-02 (Manitoba Tender Requirements) (Including two way towing)
Rear Air Ride Suspension
[2] Roof Hatches
8 Light Warning System, 4" LED Lights, LED Marker Lights, 7" LED Brake/Signal Lights,
LED Back Up Lights @ Outer Edges of Rear Bus Body, LED Hood & Cornering Lights
LED Strobe Light, center of bus roof.
Tinted Laminated Safety Glass
Intermittent Wipers
Washer Reservoir - minimum 4.5 L
Noise Suppression Switch for All Heaters
Standard Safety Equipment; - First Aid Kit – Reflectors – Fire Extinguisher – Crowbar
Marked Safety Equipment Storage Compartment Located Above Windshield
Driver Storage Compartment above Sliding Window to Include – Light and Dedicated Switch
12 Volt Power Source in Heater Panel or Mounted in Dash
Electric Air Operated Crossing Gate, LED Air Operated Stop Sign & Electric Operated Entrance Door
Vanda locks for Service Door
Air-Ride Upgraded Driver Seat with Arm Rest & Integrated Shoulder Seat Belt in Left Side of Seat Back
Tilt Steering
Minimum 246 L Capacity Fuel Tank
Heating System with [2]Front Heaters & Defrost, [1] Mid ship Heater, & [1] Rear Heaters [all with
[2] Blower Fans]
Mud Flaps at All Wheels, Full Width Rear Mud Flap
School Division Name on Both Sides of Bus [Seven Oaks School Division]
Five Year Paint Warranty
Five Year Chassis Warranty [with extra 160,000 or 60 Month Chassis Warranty]
Five Year Engine Warranty
10,000 lb. Front Axle
Oil Bath Front Hubs
Allison 2500 PT Automatic Transmission with Heat Gauge – to include Five Year Warranty
Hub Piloted Disc Wheels [Black]
6 Cylinder - Standard HP Diesel Engine with On-Off Cooling Fan and Fast Idle Switch
Four Wheel Hydraulic Disc Brakes
Minimum 200 Amp Charging System
[3] AGM Batteries
1250 Watt Block Heater and Immersion Oil Pan Heater
Rear Snow Grip Tires 11-22.5 – BF Goodrich or Michelin
Padded Winter Front with Closure Pads & Bug Screen
Exhaust Brake
Acoustical Ceiling front to back with 78 inch head room
Auto Light Exterior Check Activation and Child Check System.
AM/FM CD Stereo System with speakers – [6] minimum and PA system
Blue Interior
Luggage Compartments – [2] per bus
