Basic Information

Reference Number

0000054745

Issuing Organization

Seven Oaks School Division

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

CISCO - SOSD

Title

Provision of Cisco Hardware, Software and Maintenance for a Three Year Contract

Source ID

PU.SC.MB.316429.C80028

Details

Location

Canada, Manitoba

Description

TABLE OF CONTENTS
PART A - PROPOSAL SUBMISSION

Form A: Proposal                                                                                                                                 4
Form B: Prices                                                                                                                                      6

PART B - BIDDING PROCEDURES

B1.          Contract Title                                                                                                                        7
B2.          Submission Deadline                                                                                                           7
B3.          Enquiries                                                                                                                               7
B4.          Confidentiality                                                                                                                      7
B5.          Addenda                                                                                                                                8
B6.          Substitutes                                                                                                                            8
B7.          Proposal Submission                                                                                                           8
B8.          Proposal                                                                                                                                9
B9.          Prices                                                                                                                                     10
B10.        Qualification                                                                                                                         10
B11.        Company Profile and Experience                                                                                     11
B12.        Pre-Sales Support, Ordering and Post-Sales Support                                                    11
B13.        Opening of Proposals and Release of Information                                                        12
B14.        Irrevocable Offer                                                                                                                                 12
B15.        Withdrawal of Offers                                                                                                          12
B16.        Interviews                                                                                                                             13
B17.        Negotiations                                                                                                                          13
B18.        Evaluation of Proposals                                                                                                       13
B19.        Award of Contract                                                                                                               14

PART C - GENERAL CONDITIONS

C0.          General Conditions                                                                                                              15

PART D - SUPPLEMENTAL CONDITIONS

General

D1.          General Conditions                                                                                                              15
D2.          Scope of Work                                                                                                                     15
D3.          Definitions                                                                                                                             16
D4.          Secretary-Treasurer                                                                                                            16
D5.          Confidentiality and Ownership of Information                                                               16
D6.          Notices                                                                                                                                   16

Submissions

D7.          Authority to Carry on Business                                                                                          17

Schedule of Work

D8.          Commencement                                                                                                                  17
D9.          Delivery                                                                                                                                                 17

Measurement and Payment

D10.        Invoices                                                                                                                                                 17
D11.        Payment                                                                                                                                18

Warranty

D12.        Warranty                                                                                                                               18

PART E - SPECIFICATIONS

General

E1.           Applicable Specifications and Drawings                                                                          19
E2.           Hardware, Software and Maintenance Products                                                           19
E3.           Professional Services                                                                                                          20
E4.           Pre-Sales, Ordering and Post-Sales Support                                                                   21

APPENDIX A – NETWORK TOPOLOGY                                                                                                             22

FORM A: PROPOSAL
(See B8)
1. Contract Title:                                  PROVISION OF CISCO HARDWARE, SOFTWARE AND MAINTENANCE

2. Bidder                                                __________________________________________________________
Name of Bidder

                                                                __________________________________________________________
Street

__________________________________________________________
City Province Postal Code

                                                                __________________________________________________________
Facsimile Number

(Mailing address if different)             __________________________________________________________
Street or P.O. Box

                                                                __________________________________________________________
City Province Postal Code

                                                                The Bidder is:

(Choose one)                                       ÿ      a sole proprietor

a partnership
a corporation
carrying on business under the above name.

3. Contact Person                                                The Bidder hereby authorizes the following contact person to represent
the Bidder for purposes of the Proposal.
__________________________________________________________
Contact Person Title

__________________________________________________________
Telephone Number Facsimile Number

4. Definitions                                        All capitalized terms used in the Contract shall have the meanings ascribed to them in the General Conditions and D3.

5. Offer                                                  The Bidder hereby offers to perform the Work in accordance with the Contract for the price(s), in Canadian funds, set out on Form B: Prices, appended hereto.

6. Execution of Contract                     The Bidder agrees to execute and return the Contract no later than seven (7) Calendar Days after receipt of the Contract, in the manner specified in C4.

7. Commencement of the Work       The Bidder agrees that no Work shall commence until he is in receipt of a notice of award from the Award Authority authorizing the commencement of the Work.

8. Contract                                            The Bidder agrees that the Request for Proposal in its entirety shall be deemed to be incorporated in and to form a part of this offer notwithstanding that not all parts thereof are necessarily attached to or accompany this Proposal.

9. Addenda                                           The Bidder certifies that the following addenda have been received and agrees that they shall be deemed to form a part of the Contract:

No. _________ Dated     ________________________________
_________                   ________________________________
_________                   ________________________________

10. Time                                                 This offer shall be open for acceptance, binding and irrevocable for a period of sixty (60) Calendar Days following the Submission Deadline.

11. Signatures                                       The Bidder or the Bidder’s authorized official or officials have signed this ___________________ day of ____________________ , 20________ .

Signature of Bidder or
Bidder’s Authorized Official or Officials
_____________________________________________________

_____________________________________________________
(Print here name and official capacity of individual whose signature appears above)

_____________________________________________________

_____________________________________________________
(Print here name and official capacity of individual whose signature appears above)

SEAL

Dates

Publication

2017/04/28 09:22:06 AM CDT

Bid Intent

Not Available

Question Acceptance Deadline

2017/05/18 12:00:00 AM CDT

Questions are submitted online

Closing Date

2017/05/19 02:00:00 PM CDT

Contact Information

Gerry Corr

2045868061

gerry.corr@7oaks.org

Bid Submission Process

Bid Submission Type

Physical Bid Submission

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