MANITOBA REFERENCE NUMBER: MB-MBPB-04V-00188
ISSUING DEPARTMENT: Procurement Services Branch
DATE ISSUED: 25/02/2020
ISSUED BY: May Aguirre
TELEPHONE: 204 945-6348
The Manitoba Justice is requesting bid submissions for the supply &
delivery of various books, workbook and manuals as required by Community
Safety Division.
NOTE:
Departmental Contact: May Aguirre
Phone:(204)945-6348
Email: may.aguirre@gov.mb.ca
Please contact the individual noted above if additional information or
clarification is required on the following items.
This procurement is subject to Chapter 5 of the CFTA.
F.O.B Destination Freight Prepaid to:
Manitoba Justice
Community Safety Division
Corporate Services
810-405 Broadway, Winnipeg
MB R3C 3L6 Canada
Attention: Bruce Thomson
(204-945-711 /Bruce.Thomson@gov.mb.ca)
Bidder to indicate if able to meet the requested delivery date on or
before March 25, 2020. Yes ____ OR No ____
If NO, then indicate a realistic delivery as follows:
Delivery in ___ working days or ____weeks from receipt of the order.
ASSOCIATED COMPONENTS:
The Request for Quotation documents are now "free-of-charge" and can be
downloaded from MERX. The official MERX document will be considered a
valid bid. Printed abstracts from the MERX website will not be accepted
and rejected. To obtain the official RFQ document please follow the
"Associated Components: Preview/Order" link at the top of this page.
GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids MUST be received at the Submission Address no later than the
closing date and time.
SUBMISSION BY MAIL OR DELIVERY:
Bids should be submitted in a sealed envelope and sent by mail or
delivered personally, or by courier to the Submission Address. The
envelope should be clearly marked with the solicitation number, the
closing date and time and the Bidder's name and return address.
ELECTRONIC SUBMISSION (BY EMAIL OR FAX):
Bids submitted by email should include the solicitation number and the
Bidder's name in the subject line and should be sent in PDF format.
Emails approaching 40 Megabytes in size may be rejected by Manitoba's
email system. Upon submitting a Bid by email, Bidders will receive a
reply email confirming that Manitoba has received the Bid. Bidders not
receiving a reply email should contact Procurement Services Branch at
(204)945-6361.
While Manitoba may allow for electronic bid submissions, the Bidder
acknowledges that electronic bid submissions are inherently unreliable.
The Bidder bears all risk associated with submitting its Bid by
electronic submission, including but not limited to delays in
transmission between the Bidder's computer or fax machine and Manitoba's
email system or fax machine.
It is the Bidder's sole responsibility to ensure that their Bid and all
attachments are received at the Submission Address before the closing
date and time. Bids received after the closing date and time will be
rejected.
Vendor's e-mail address: (if available) ____________________
Quantity clarification - quantity listed contains 2 or 3 decimals.
***BIDDERS MUST INDICATE THE BOOK TITLE, AUTHOR & ISBN NUMBER ON THE
ITEM OFFERED. ITEM NOT INDICATING THIS INFORMATION MAY NOT BE
CONSIDERED.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 25/03/2020
20.00 Each GSIN: N7600MATERIAL: 99521010
MANUALS, BOOKS AND PAMPHLETS, PREPRINTED, AS DESCRIBED BELOW:
Becoming Trauma Informed, Paperback
ISBN-10: 1771140585
ISBN-13: 978-1771140584
BIDDERS MUST INDICATE THE FOLLOWING INFORMATION FOR EACH ITEM OFFERED:
A)BOOK TITLE; AND
B)ISBN NUMBER.
Please indicate:
The book title, author, ISBN of the item offered is exactly as requested
above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Book Title ________________
Author ____________________
ISBN ____________________
========================================================
ITEM 20 25/03/2020
20.00 Each GSIN: N7600MATERIAL: 99521010
MANUALS, BOOKS AND PAMPHLETS, PREPRINTED, AS DESCRIBED BELOW:
Transforming Workplace Wellness, Paperback
ISBN-10: 0996982507
ISBN-13: 978-0996982504
BIDDERS MUST INDICATE THE FOLLOWING INFORMATION FOR EACH ITEM OFFERED:
A)BOOK TITLE; AND
B)ISBN NUMBER.
Please indicate:
The book title, author, ISBN of the item offered is exactly as requested
above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Book Title ________________
Author ____________________
ISBN ____________________
========================================================
ITEM 30 25/03/2020
20.00 Each GSIN: N7600MATERIAL: 99521010
MANUALS, BOOKS AND PAMPHLETS, PREPRINTED, AS DESCRIBED BELOW:
Workplace Wellness that Works, Paperback
ISBN-10: 1119055911
ISBN-13: 978-1119055914
BIDDERS MUST INDICATE THE FOLLOWING INFORMATION FOR EACH ITEM OFFERED:
A)BOOK TITLE; AND
B)ISBN NUMBER.
Please indicate:
The book title, author, ISBN of the item offered is exactly as requested
above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Book Title ________________
Author ____________________
ISBN ____________________
========================================================
ITEM 40 25/03/2020
1.00 Each GSIN: N7600MATERIAL: 99521010
MANUALS, BOOKS AND PAMPHLETS, PREPRINTED, AS DESCRIBED BELOW:
The Best I can Be, Paperback
ISBN-10: 1453820930
ISBN-13: 978-1453820933
BIDDERS MUST INDICATE THE FOLLOWING INFORMATION FOR EACH ITEM OFFERED:
A)BOOK TITLE; AND
B)ISBN NUMBER.
Please indicate:
The book title, author, ISBN of the item offered is exactly as requested
above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Book Title ________________
Author ____________________
ISBN ____________________
========================================================
ITEM 50 25/03/2020
1.00 Each GSIN: N7600MATERIAL: 99521010
MANUALS, BOOKS AND PAMPHLETS, PREPRINTED, AS DESCRIBED BELOW:
Understanding Fetal Alcohol Spectrum Disorder, Paperback
ISBN-10: 1849053944
ISBN-13: 978-1849053945
BIDDERS MUST INDICATE THE FOLLOWING INFORMATION FOR EACH ITEM OFFERED:
A)BOOK TITLE; AND
B)ISBN NUMBER.
Please indicate:
The book title, author, ISBN of the item offered is exactly as requested
above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Book Title ________________
Author ____________________
ISBN ____________________
========================================================
ITEM 60 25/03/2020
20.00 Each GSIN: N7600MATERIAL: 99521010
MANUALS, BOOKS AND PAMPHLETS, PREPRINTED, AS DESCRIBED BELOW:
Changing Offending Behaviour, Paperback
ISBN-10: 1849055114
ISBN-13: 978-1849055116
BIDDERS MUST INDICATE THE FOLLOWING INFORMATION FOR EACH ITEM OFFERED:
A)BOOK TITLE; AND
B)ISBN NUMBER.
Please indicate:
The book title, author, ISBN of the item offered is exactly as requested
above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Book Title ________________
Author ____________________
ISBN ____________________
========================================================
ITEM 70 25/03/2020
20.00 Each GSIN: N7600MATERIAL: 99521010
MANUALS, BOOKS AND PAMPHLETS, PREPRINTED, AS DESCRIBED BELOW:
CBT with Justice-Involved Clients, Paperback
ISBN-10: 1462534902
ISBN-13: 978-1462534906
BIDDERS MUST INDICATE THE FOLLOWING INFORMATION FOR EACH ITEM OFFERED:
A)BOOK TITLE; AND
B)ISBN NUMBER.
Please indicate:
The book title, author, ISBN of the item offered is exactly as requested
above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Book Title ________________
Author ____________________
ISBN ____________________
========================================================
ITEM 80 25/03/2020
20.00 Each GSIN: N7600MATERIAL: 99521010
MANUALS, BOOKS AND PAMPHLETS, PREPRINTED, AS DESCRIBED BELOW:
Motivational Interviewing with Offenders, Paperback
ISBN-10: 1462529879
ISBN-13: 978-1462529872
BIDDERS MUST INDICATE THE FOLLOWING INFORMATION FOR EACH ITEM OFFERED:
A)BOOK TITLE; AND
B)ISBN NUMBER.
Please indicate:
The book title, author, ISBN of the item offered is exactly as requested
above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Book Title ________________
Author ____________________
ISBN ____________________
========================================================
ITEM 90 25/03/2020
1.00 Each GSIN: N7600MATERIAL: 99521010
MANUALS, BOOKS AND PAMPHLETS, PREPRINTED, AS DESCRIBED BELOW:
The Road Back to Wellness, Paperback
ISBN-10: 1894612078
ISBN-13: 978-1894612074
BIDDERS MUST INDICATE THE FOLLOWING INFORMATION FOR EACH ITEM OFFERED:
A)BOOK TITLE; AND
B)ISBN NUMBER.
Please indicate:
The book title, author, ISBN of the item offered is exactly as requested
above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Book Title ________________
Author ____________________
ISBN ____________________
========================================================
ITEM 100 25/03/2020
20.00 Each GSIN: N7600MATERIAL: 99521010
MANUALS, BOOKS AND PAMPHLETS, PREPRINTED, AS DESCRIBED BELOW:
101 Trauma-Informed Interventions, Paperback
ISBN-10: 193612842X
ISBN-13: 978-1936128426
BIDDERS MUST INDICATE THE FOLLOWING INFORMATION FOR EACH ITEM OFFERED:
A)BOOK TITLE; AND
B)ISBN NUMBER.
Please indicate:
The book title, author, ISBN of the item offered is exactly as requested
above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Book Title ________________
Author ____________________
ISBN ____________________
========================================================
ITEM 110 25/03/2020
20.00 Each GSIN: N7600MATERIAL: 99521010
MANUALS, BOOKS AND PAMPHLETS, PREPRINTED, AS DESCRIBED BELOW:
Mindfulness Skills Workbook for Clinicians & Clients, Paperback
ISBN-10: 1936128454
ISBN-13: 978-1936128457
BIDDERS MUST INDICATE THE FOLLOWING INFORMATION FOR EACH ITEM OFFERED:
A)BOOK TITLE; AND
B)ISBN NUMBER.
Please indicate:
The book title, author, ISBN of the item offered is exactly as requested
above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Book Title ________________
Author ____________________
ISBN ____________________
========================================================
ITEM 120 25/03/2020
20.00 Each GSIN: N7600MATERIAL: 99521010
MANUALS, BOOKS AND PAMPHLETS, PREPRINTED, AS DESCRIBED BELOW:
The Addiction Recovery Skills Workbook, Paperback
ISBN-10: 1626252785
ISBN-13: 978-1626252783
BIDDERS MUST INDICATE THE FOLLOWING INFORMATION FOR EACH ITEM OFFERED:
A)BOOK TITLE; AND
B)ISBN NUMBER.
Please indicate:
The book title, author, ISBN of the item offered is exactly as requested
above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Book Title ________________
Author ____________________
ISBN ____________________
========================================================
ITEM 130 25/03/2020
20.00 Each GSIN: N7600MATERIAL: 99521010
MANUALS, BOOKS AND PAMPHLETS, PREPRINTED, AS DESCRIBED BELOW:
The CBT Workbook, Paperback
ISBN-10: 1473659612
ISBN-13: 978-1473659612
BIDDERS MUST INDICATE THE FOLLOWING INFORMATION FOR EACH ITEM OFFERED:
A)BOOK TITLE; AND
B)ISBN NUMBER.
Please indicate:
The book title, author, ISBN of the item offered is exactly as requested
above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Book Title ________________
Author ____________________
ISBN ____________________
========================================================
ITEM 140 25/03/2020
20.00 Each GSIN: N7600MATERIAL: 99521010
MANUALS, BOOKS AND PAMPHLETS, PREPRINTED, AS DESCRIBED BELOW:
Healing the Trauma of Abuse, Paperback
ISBN-10: 1572241993
ISBN-13: 978-1572241992
BIDDERS MUST INDICATE THE FOLLOWING INFORMATION FOR EACH ITEM OFFERED:
A)BOOK TITLE; AND
B)ISBN NUMBER.
Please indicate:
The book title, author, ISBN of the item offered is exactly as requested
above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Book Title ________________
Author ____________________
ISBN ____________________
========================================================
ITEM 150 25/03/2020
20.00 Each GSIN: N7600MATERIAL: 99521010
MANUALS, BOOKS AND PAMPHLETS, PREPRINTED, AS DESCRIBED BELOW:
250 Brief, Creative and Practical Art Therapy Techniques, Paperback
ISBN-10: 168373095X
ISBN-13: 978-1683730958
BIDDERS MUST INDICATE THE FOLLOWING INFORMATION FOR EACH ITEM OFFERED:
A)BOOK TITLE; AND
B)ISBN NUMBER.
Please indicate:
The book title, author, ISBN of the item offered is exactly as requested
above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Book Title ________________
Author ____________________
ISBN ____________________
========================================================
IRREVOCABILITY OF QUOTATION:
By submission of a clear and detailed written notice, the Bidder may
amend or withdraw its quotation without penalty prior to the closing
date and time. Upon closing time, all quotations become irrevocable.
COST OF BID:
Costs incurred in the preparation, presentation and submission of a Bid
shall be borne entirely by the Bidder.
TENDER EVALUATION:
Generally, the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ may be awarded the
order.
However, other factors as stipulated below (in no particular order) will
be considered when awarding a contract. Tenders will be evaluated based
on the following criteria:
- Delivery;
- Pricing;
- Suitability of product offered compared to end-users needs;
- Product description/specifications requested;
- Quality of proposed product in past awards;
- Quality of the Bidder's performance in past awards; and
- Any other terms & conditions indicated on this RFQ.
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba).
The lowest price on any item will not necessarily be accepted.
QUALITY / ACCEPTABILITY:
Any product supplied must be new, unused, first quality.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered.
Manitoba reserves the right to reject any product, after final
inspection that does not meet the specification or product description
requested.
Manitoba reserves the right to reject any product supplied which, upon
inspection or use, is deemed by the using department to be unacceptable
for their intended use.
Products shall be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shipper's risk pending return
instructions. Products rejected by the department will be returned to
the Vendor for full credit or replacement product at no cost to Manitoba
or the purchase order may be cancelled.
ENVIRONMENTALLY PREFERABLE PRODUCTS:
Manitoba generally awards the bid to the lowest "overall" price of an
acceptable product, however, preference may be given to products which
are 'more environmentally preferable" and support Manitoba's Sustainable
Development Procurement Guidelines.
Product pricing may be only one of the components to be considered in
the overall evaluation of "environmentally preferable products".
Examples of "Environmentally Preferable Products" are as follows:
PACKAGING: Preference may be given to products which use less
packaging, packaging containing recycled content or packaging that can
be recycled, etc. (providing the packaging still provides proper and
adequate protection to the product offered for sale). Bidders to
provide details regarding the packaging, if applicable, for each item
offered.
PRODUCTS, RECYCLED OR RECYCLABLE: Preference may be given to products
containing recycled content or which may be recycled.
Bidders to provide details regarding the percentage of "Total Recycled
Content" and "Post Consumer Waste Content", if applicable, for each item
offered.
"TOTAL RECYCLED CONTENT" means the percentage of all recycled materials
including manufacturer's trimmings, cuttings, overruns and post-consumer
waste.
"POST CONSUMER WASTE CONTENT" means the proportion of recycled material
that has been sold to a consumer and collected after their use in a
recycling program, e.g. used aluminum cans, etc.
PRODUCTS, MORE ENVIRONMENTALLY PREFERABLE: Preference may be given to
products which generally meet or exceed the above specifications and can
demonstrate satisfaction in relation to the end users requirements.
These products will be classified "more environmentally preferable"
through a recognized certification program.
At Manitoba's discretion any "environmentally preferable products"
offered may be:
a),,Accepted for this tender; or
b),,Not accepted for this tender; or
c),,Not accepted for this tender but considered for suture study/use.
See the Province of Manitoba's Sustainable Development Act (Chapter 270)
at http://web2.gov.mb.ca/laws/statutes/ccsm/s270e.php.
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable. Procurement
practices are one means that can be used to contribute to the growth of
Indigenous businesses. In that regard, Manitoba developed the Indigenous
Procurement Initiative (IPI). The objective of IPI is to increase the
participation of Indigenous businesses in providing goods and services
to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender process.
Indigenous businesses are encouraged to register by contacting
Procurement Services Branch.
For further information on the Indigenous Business Directory<(>,<)>
registration forms and access to a copy of the Indigenous Business
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/api bd.html or contact:
Manitoba Finance
Procurement Services Branch
2nd Floor - 270 Osborne Street N.
Winnipeg, Manitoba
General Inquiry Line
Ph: 204-945-6361
Fax: 204-945-1455
For all other general inquiries related to this tender opportunity,
please contact the name of the individual(s) identified on page one of
this tender document.
DELIVERY:
Products should be delivered and packaged in a manner that is consistent
with the normal business practices of the industry.
DELIVERY LOCATION:
F.O.B Destination Freight Prepaid to:
Manitoba Justice
Community Safety Division
Corporate Services
810-405 Broadway, Winnipeg
MB R3C 3L6 Canada
Attention: Bruce Thomson
(204-945-7115 / Bruce.Thomson@gov.mb.ca)
THIRD PARTY DELIVERIES:
If deliveries are done by a 3rd party courier company, the Vendor is
responsible to make arrangements with a company whose drivers are
"AUTHORIZED / LICENSED" and "BONDED" and meet the same delivery
requirements criteria above to make such deliveries.
RETURNS / REFUNDS:
Any product supplied deemed unacceptable by the end-user/customer will
be immediately replaced with new product/unit at no charge to Manitoba?
Yes _____ No _____
TIME IS OF THE ESSENCE
Time shall be of the essence hereof. Failure to meet the delivered time
indicated on the contract may result in the cancellation of the contract
item and any outstanding contract Purchase Orders.
INSPECTION:
Final inspection and acceptance or rejection of the goods will be made
promptly as practicable, but failure to inspect and accept or reject
goods promptly does not mean that the Manitoba Government has accepted
these goods.
The Government of Manitoba reserves the right to inspect the goods for
up to 90 days after the date of delivery.
Yes _____ No _____
Partial acceptance of rejection of an order does not release the Bidder
from its responsibility to complete the order.
ASSIGNMENT:
The Bidder shall have sole responsibility for the quality, liability,
coordination and completion of all work outlined in this endeavor.
Manitoba considers the Bidder to be the sole contact regarding all
Contract/ Agreement matters.
The Bidder shall be prohibited from assigning, transferring and
conveying, subletting or otherwise disposing of any Contract/ Agreement
of its rights, title or interest therein, or its power to execute such
Contract/ Agreement without the previous written approval of Manitoba.
TERMINATION:
Manitoba may, in its sole discretion, immediately terminate a purchase
order/contract in writing if:
A) The vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract,
or
B) The vendor fails or refuses to comply with a verbal or written
request or direction from Manitoba within three(3) days of receiving the
request or direction; or
C) The vendor become bankrupt or insolvent or liquidates; or
D) A receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
E) The vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be; or
F) The vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
G) The vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
H) The vendor fails to comply with any law or regulation relating to the
employment of its employees; or
I) The vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
J) There is a breach of any provision of the purchase order/contract;
K) The goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
L) The services provided by the vendor are unsatisfactory, inadequate,
or are improperly performed; or
M) The vendor has failed to meet the delivery date indicated on the
purchase order/contract or repeatedly failed to meet the delivery lead
time, indicated on the purchase order/contract.
GOVERNING LAW
Unless the Request for Quotation specifically state otherwise, the
request for quotation, all bids, and any subsequent purchase
order/contract(s) will be construed and interpreted in accordance with
the Laws of Manitoba and where the vendor uses sources outside of
Canada, those businesses comply with local labour laws in the country of
manufacture.
The Bidder shall be in good standing under The Corporations Act
(Manitoba), or properly registered under The Business Names Registration
Act (Manitoba), or otherwise properly registered, licensed or permitted
by law to carry on business in Manitoba, or if the Bidder does not carry
on business in Manitoba, in the jurisdiction where the bidder does carry
on business and may be required to provide evidence thereof upon
request.
INFRINGEMENTS:
Bidder warrants that Manitoba's purchase, installation and/ or use of
the goods and/or services covered hereby shall not result in any claim
of infringement, or actual infringement of any patent, trademark,
copyright, franchise or other intellectual property right.
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
Manitoba reserves the right to secure evidence to Manitoba's
satisfaction that any bidder is able to provide the goods or services
and to require the successful bidder to furnish security, free of any
expense to Manitoba, to guarantee faithful performance of the contract.
CONFIDENTIALITY:
The content of this RFQ and any other information received by the Bidder
relating to the RFQ, gained through the RFQ process or otherwise, is to
be treated in strict confidentiality. The Bidder shall not disclose any
of the information in whole or in part to anyone not specifically
involved in the preparation of the Bidder's quotation, unless written
consent is secured from Manitoba prior to the said disclosure. The
obligation of each Bidder to maintain confidentiality shall survive the
expiration or the acceptance/rejection of their quotation and/or any
resulting Contract/ Agreement(s) to supply the requirements of this RFQ.
PUBLICITY, MEDIA, OFFICIAL ENQUIRIES & ADVERTISING:
The Bidder, suppliers/vendors, employees or consultants shall not make
any public statement making reference to, or relating to the existence
or performance of the purchase order/contract in any advertising,
testimonials or promotional material without the prior written consent
of the Province of Manitoba, which shall not be unreasonably withheld.
The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
termination.
CONFLICT OF INTEREST:
The bidder must take appropriate steps to ensure that neither the
bidder, nor the bidders employees are placed in a position where there
is or may be an actual conflict, or a perceived potential conflict
between the bidder, its employees and any agent or representative of the
Province of Manitoba.
The bidder shall not offer or give, or agree to give, to any agent,
employee or representative of the Province of Manitoba any gift or
consideration of any kind as an inducement or reward for doing,
refraining from doing, or for having done or refrained from doing, any
act in relation to the obtaining or execution of this or any other
purchase order/contract with the Province of Manitoba.
No agent, employee or representative of the Province of Manitoba shall
either solicit or accept gratuities, favours or anything of monetary
value from the bidder.
If the bidder has reason to believe any agent, employee or
representative of the Province of Manitoba has violated any provision of
this Conflict of Interest section, the bidder shall immediately notify t
the suspected violation by sending notice to the Director of Procurement
Services Branch, explaining the situation in full. The bidder's failure
to so notify the Director shall be a material breach of this agreement
and the Director, at his/her option, may terminate the purchase
order/contract.
RIGHT TO REISSUE RFQ:
Manitoba reserves the right to cancel and/or reissue the RFQ where, in
Manitoba's sole opinion, none of the quotes submitted in response to the
RFQ warranty acceptance or where it would be in the best interests of
Manitoba to do so. Costs incurred in the preparation, presentation and
submission of a quote shall be borne by the Bidder. Manitoba shall not
reimburse any Bidders for any costs, if the RFQ is cancelled or
reissued.
RISK OF LOSS:
Regardless of FOB Point, Bidder shall bear all risks of loss, injury or
destruction of goods and materials ordered herein which occur prior to
acceptance by Manitoba. No such loss, injury or destruction shall
release Bidder from any obligation hereunder.
UNFORESEEABLE EVENT:
An unforeseeable event is anything which is beyond the control of the
parties affected and which, by exercise of reasonable diligence by the
parties aforementioned, could not be avoided including, but not limited
to, the following: Fire; Explosion; Action of the Elements; Strikes;
Rationing of Materials; Adverse Government Decision; or Act of God.
Neither the Bidder nor Manitoba shall be liable to the other for any
delay in, or failure of, performance under the quotation due to an
unforeseeable event. Any such delay in or failure or performance shall
not constitute default or give rise to any liability for damages or
either party.
The existence of such causes of such delay or failure shall extend the
period for performance to such extent as determined by Manitoba to
enable complete performance by the Bidder provided reasonable diligence
is exercised after the causes of delay or failure have been removed.
INVOICING AND PAYMENT:
Subject to the following subsections, in consideration the goods
provided or delivered to the satisfaction of Manitoba, Manitoba shall
pay the Contractor an amount not exceeding the amount specified in the
successful Contractor's bid submission.
All invoices shall be issued in writing and satisfactory to Manitoba in
both form and content. The contractor shall also provide to Manitoba
such supporting documents, vouchers, statements and receipts as
requested by Manitoba.
Manitoba shall endeavor to pay the Contractor any fees due within 30
days net after the receipt and approval of the invoice and any
supporting materials requested.
Manitoba certifies that the Goods/Services are being purchased under the
Agreement by the Government of Manitoba with Crown funds and are
therefore not subject to the federal goods and services tax (the "GST").
The Vendor represents and warrants that GST has not been included or
quoted in any fees, prices or estimates and covenants that it will not
include GST in any invoice provided, or claim for payment requested,
under the Agreement.
TO ASSIST IN PROMPT PAYMENT OF INVOICES PLEASE QUOTE THE RELEASE
PURCHASE ORDER NUMBER ON THE INVOICE AND ANY CORRESPONDANCE.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ are net thirty (30) days.
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds. If the
pricing offered is quoted in a currency other than Canadian then the
currency must be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system Bidders are to advise if
your invoice address (accounts receivable) is the same as the address
for orders/quotes shown above.
Yes ____ No _____
If No, provide complete details:
Contact Person: ________________________________________________
Address: _______________________________________________________
City/Province/Postal Code: _____________________________________
Telephone: ____________________ Facsimile: _____________________
E-Mail Address: ________________________________________________
MANITOBA'S RETAIL SALES TAX LICENSE
Are you licensed by Manitoba Finance to collect and remit Manitoba's
Retail Sales Tax?
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX
Is the product(s) offered subject to Manitoba's Retail Sales Tax?
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
YOUR QUOTATION REFERENCE # (if applicable) ___________
Proposed Delivery Address:
Manitoba Justice
Community Safety Division
Corporate Services
810-405 Broadway, Winnipeg
MB R3C 3L6 Canada
Attention: Bruce Thomson
(204-945-711 /Bruce.Thomson@gov.mb.ca)
TENDERS TO BE RETURNED TO:
Submission Address:
Procurement Services Branch
Manitoba Finance
2nd Floor, 270 Osborne St. N.
Winnipeg, MB, Canada R3 C 1V7
or) Fax to (204) 945-1455
or) Email to bids@gov.mb.ca
