MANITOBA REFERENCE NUMBER: MB-MBPB-10Y-00004
ISSUING DEPARTMENT: Procurement and Supply Chain
DATE ISSUED: 02/07/2024
ISSUED BY: Darren Derksen
TELEPHONE: 204 794-3395
The Government of Manitoba (Manitoba) is requesting bid submissions for
the supply and deliver of weather station equipment.
Solicitation Contact
For the purposes of this procurement process, the #Solicitation Contact#
will be:
Contact Name: Darren Derksen
Contact Email: bids@gov.mb.ca
For inquiries, email subject line shall be the SOLICITATION NUMBER as
provided in the first page of this document. Vendors and their
representatives are not permitted to contact any employees, officers,
agents, elected or appointed officials, or other representatives of
Manitoba, other than the Solicitation Contact, concerning matters
regarding this Solicitation. Failure to adhere to this rule may result
in the disqualification of the Vendor and the rejection of the Vendor#s
Submission.
F.O.B. DESTINATION, FREIGHT PREPAID TO:
ECONOMIC DEVELOPMENT, INVESTMENT, TRADE AND NATURAL RESOURCES
WILDFIRE SERVICE
BOX 10-14 FULTZ BLVD
WINNIPEG, MB R3Y 0L6
CONTACT: LISA TOEWS 204-945-5251
Bidder must indicate
Delivery in ___ working days or ___weeks from receipt of the order.
This procurement is subject to Canadian Free Trade Agreement.
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 09/09/2024
20.00 Each GSIN: N6660MATERIAL: 40220
STATION, WEATHER, FOR THE PURCHASE OF WEATHER STATION PARTS AND
ACCESSORIES AS DESCRIBED BELOW:
Tower, Trileg, self supporting, 10m Mast
Please indicate:
Manufacturers Name________________
Brand Name______________________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ___________
========================================================
ITEM 20 09/09/2024
35.00 Each GSIN: N6660MATERIAL: 99184040
WEATHER TESTING EQUIPMENT AS DESCRIBED BELOW:
Wind speed <(>&<)> direction, SDI, 50ft armour cable, RM
Please indicate:
Manufacturers Name________________
Brand Name______________________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ___________
========================================================
ITEM 30 09/09/2024
25.000 Lot GSIN: N6625MATERIAL: 77662
DATA TRANSMISSION EQUIPMENT, AS DESCRIBED BELOW:
FTS F6-G6-TLM (integrated into datalogger), or FTS Axiom External CS2
GOES/Meteosat Transmitter, or Campbell Scientific TX325
Operating Range: -40°C to +50°C, 0 to 100% RH.
Communications: GOES CS2 telemetry.
Supported Baud Rates: 300 bps, 1200 bps
Power: 10.8 to 16 Vdc
Output power: 6.3 W max at 300 and 1200 bps.
Supply Current (at 12 Vdc): Idle < 5 mA, transmitting <2.6 A
Connections: Military style bayonet connectors to datalogger (if
transmitter is external to datalogger). SMA jack for external GPS
antenna.
Enclosure: Able to fit within a 85.1 cm x 47 cm x 44.5 cm enclosure.
Preferred compatible with FTS RAWS enclosure with keyway mount.
Datalogger compatibility: Compatible with FTS and Campbell Scientific
dataloggers either directly or with an adapter
Warranty: minimum 24-month warranty
Support: At least 10-15 years including technical support, firmware
upgrades, re-calibration and hardware maintenance services.
Equivalent or better<(>,<)> would have to demonstrate seamless
integration with existing FTS/AEM equipment
Please indicate:
Manufacturers Name________________
Brand Name______________________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ___________
========================================================
ITEM 40 09/09/2024
25.00 Each GSIN: N6660MATERIAL: 99184040
WEATHER TESTING EQUIPMENT AS DESCRIBED BELOW:
FTS F6-G6-TLM or Campbell Scientific CR310 data logger
Operating Range: -40°C to +50°C, 0 to 100% RH
Communications: Must support GOES CS2 telemetry with either a built in
GOES transmitter or external GOES transmitter. Able to support cellular
telemetry with external modem.
Power Supply: 10 to 18 Vdc. Internal or external temperature compensated
charge regulator. Supplied with waterproof, military style bayonet
connectors for solar panel and battery. Sensing of battery voltage.
Average Current Drain: < 3 mA when idle, < 12 mA when active<(>,<)>
Logging interval: User defined.
Sampling interval: User defined.
Ports: Digital and Analog ports. Ability to add additional digital ports
if required.
Connections: Military style bayonet connectors, directly on the data
logger or with an adapter/panel.
Enclosure: Able to fit within a 85.1 cm x 47 cm x 44.5 cm enclosure.
Preferred compatible with FTS RAWS enclosure with keyway mount.
Memory: Capable of storing one year of hourly data.
Device ports: USB port for servicing.
Compatibility: Compatible with FTS sensors either directly or with cable
adapters. Campbell Scientific datalogger must also be compatible with
Campbell Scientific sensors either directly or with cable adapters. (Can
provide sensor models if required)
Interface: Must provide either on onboard touchscreen graphical
interface or external software to interface with the device with a
laptop or tablet over USB/network/wifi connectivity. Interface must be
capable of performing all required service and data export functions.
Warranty: Minimum 24-month warranty
Equivalent or better, would have to demonstrate seamless integration
with existing FTS/AEM equipment
Please indicate:
Manufacturers Name________________
Brand Name______________________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ___________
========================================================
NOTE: If any of the above items/features are accessories they are to be
included and installed prior to delivery. It is the suppliers
responsibility to test all systems to ensure they are functioning
properly prior to delivery.
This RFQ is subject to the Manitoba General Terms and Conditions:
https://www.gov.mb.ca/central/psc/pubs/form/MB_terms_conditions.pdf
The purchase order to be issued to the top ranked Vendor(s) is subject
to the Manitoba Purchase Order Terms and Conditions: https://www.gov.mb.
ca/central/psc/pubs/form/Manitoba_PO_Terms_Conditions.pdf
QUOTATION EVALUATION:
Generally the lowest overall price of an acceptable item in
accordance with the terms & conditions of the RFQ will be awarded
the order.
Quotations will be evaluated SEPERATELY per line item, based on
suitability of product offered compared to the end users needs,
description/specifications of the
product offered, delivery, price, quality of the bidder's performance in
past awards and any other terms & conditions indicated on this RFQ
Failure to provide adequate information to evaluate the item offered
may be cause for rejection of your quote by Manitoba.
PRODUCT OFFERED:
The product offered must meet the requirements and expectations for
it's intended use
If it is your intention to offer an item, which does not meet all the
specs/description as outlined, then you must indicate all intended
deviations or changes on the return quote.
QUALITY / ACCEPTABILITY:
Any product supplied must be new, unused, first quality.
Demo units will not be accepted.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied
which, upon inspection or use, is deemed by the using department to be
unacceptable for their intended use.
Products to be supplied as specified on the contract/purchase order. Any
substitutes shipped without prior written approval will be rejected at
time of delivery or held at shipper's risk pending return instructions
Products rejected by the using department will be returned to the Vendor
for full credit or replacement product at no cost to Manitoba or the
contract may be cancelled.
(unit prices include all necessary charges e.g. freight, insurance,
handling etc.)
If any charges are not included please explain in detail any/all charges
that will be extra to the unit prices quoted and that will be charged on
the invoice.
INSPECTION:
Final inspection and acceptance or rejection of the goods will be made
promptly as practicable, but failure to inspect and accept or reject
goods promptly does not mean that the Manitoba Government has accepted
these goods. The Government of Manitoba reserves the right to inspect
the goods for up to 90 days after the date of delivery.
Partial acceptance of rejection of an order does not release the Bidder
from its responsibility to complete the order.
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
WARRANTY:
MANUFACTURER'S WARRANTY:
State warranty of units offered (as applicable to Manitoba's use)
(Manitoba's use would usually be considered commercial application
not consumer)
Product _________ months OR _______ years
Labour _________ months OR _______ years
Please note: During the period of the warranty offered, all labour,
transportation, parts, surcharges including shipping and brokerage will
be included. The Province of Manitoba will not pay additional charges
while the item(s) offered are under the above stated warranty.
If the warranty offered is the Vendor's warranty in combination with or
in place of the Manufacturer's warranty then a complete
explanation must be provided.
WARRANTY SERVICE/LOCATION:
Potential costs associated with the location of warranty service
might be used in the evaluation of this quote
Is warranty service provided on site at our premises?
Yes___ or No____
If No<(>,<)>
Indicate the location the unit must be sent to for manufacturer's
certified and/or approved warranty service, closest to the point of
delivery, for this tender<(>,<)>
Company name_______________________
Location (city & province)______________
Do you have a toll free phone number for warranty service?
Yes______ or No______
IF YES, PLEASE PROVIDE:________________________
NON-WARRANTY FOR PARTS AND SERVICE:
Please provide details as follows for the unit(s) offered
(For occasional non-warranty service and parts purchases)
Current labour rate for in-shop service $_________ per hour
Parts and accessories charged at:
________ % discount from ____________________ prices
(indicate retail, wholesale etc.)
AFTER WARRANTY SERVICE:
Is after warranty service provider the same as above?
Yes ___ or No_____
If No please advise
Company name_______________________
Location (city & province)______________
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian then
the currency is to be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc. _________________
MANITOBA'S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX:
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
YOUR QUOTATION REFERENCE # (if applicable) ________
Proposed Delivery Address:
F.O.B. DESTINATION, FREIGHT PREPAID TO:
ECONOMIC DEVELOPMENT, INVESTMENT, TRADE AND NATURAL RESOURCES
WILDFIRE SERVICE
BOX 10-14 FULTZ BLVD
WINNIPEG, MB R3Y 0L6
CONTACT: LISA TOEWS 204-945-5251
TENDERS TO BE RETURNED TO:
MERX Electronic Bid Submission www.MERX.com
