MANITOBA REFERENCE NUMBER: MB-MBPB-25S-00068
ISSUING DEPARTMENT: Procurement and Supply Chain
DATE ISSUED: 29/11/2023
ISSUED BY: GoM PSC
TELEPHONE: 204 945-6361
The Government of Manitoba (Manitoba) is requesting bid submissions for
the supply & delivery of 53' Heater Vans for Natural Resources and
Northern Development on an as and When required basis for the term
period of one (1) year contract with one (1) optional extension year.
NOTE:
For INFORMATION or item clarification, if required<(>,<)>
CONTACT: Gurjeet Kharay
Email: bids@gov.mb.ca (Enquiry only)
F.O.B Destination, Freight Prepaid to:
1383 WHYTE AVE
WINNIPEG, MB R3E 1V7
Please contact the individual noted above if additional information or
clarification is required on the following items.
Delivery in ___ working days or ____weeks from receipt of the order.
Delivery and invoicing must be completed by March 31st, 2024.
GENERAL TERMS & CONDITIONS:
This RFQ is subject to the Manitoba General Terms and Conditions:
https://www.gov.mb.ca/central/psc/pubs/form/MB_terms_conditions.pdf
The purchase order to be issued to the top ranked Vendor(s) is subject
to the Manitoba Purchase Order Terms and Conditions: https://www.gov.mb.
ca/central/psc/pubs/form/Manitoba_PO_Terms_Conditions.pdf
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 29/03/2024
9.00 Each GSIN: N2330MATERIAL: 99665099
TRAILERS, OTHER, AS DESCRIBED BELOW:
New - 2024 OR NEWER - 53-foot Heater Van Trailer
DIMENSIONS
Overall height - 13'6"
Overall length - 53'0"
Overall width - 102.36"
Upper coupler height - 47"
Kingpin location - 36.00"
Landing gear location - 98.5" from Kingpin
Wedge - .50" wedge
Undercarriage design - Tandem axle, slide air-ride suspension, 49" axle
centers
FRONT
Front corner type - 6" radius
Front corner sheet - Aluminum 0.050"
Front sheets - Aluminum 0.050"
Front upright - Four (4) 16ga STL, 2.5" Hats with heater frame
Electrical connector and gladhand location - offset roadside, overlaid
Hose couplers (gladhands)- supply with red / blue urethane seals
SIDE EXTERIOR AND STRUCTURE
Side sheet material - Aluminum 0.050"
Side sheet texture - Flat
Side post type - Hat, steel 1.10" (14 gauge)
Side post spacing - 24" centers
Bottom rail fasteners - .38" aluminum rivets
REAR
Rear frame type - Swing door comb-type frame
Header type - 2" Narrow header without rain deflectors
Rear bumpers - Rubber dock bumper
Rear impact guard - Carbon steel rear impact guard, bolt on vertical,
weld on horizontal
Rear access system - Handhold roadside door (with RIG intermediate
channel when clearance allows)
Tag bracket location - Standard
REAR DOORS
Rear door type - 0.50" Composite swing door, dual-seal gaskets,
galvanized steel cover sheet
Lockrod - 1 Per door
Hinge per door - 5 Per rear door
Rear door holdback - S-Link
ROOF OPTIONS
Roof bows - 1" Galvanized steel, 24" centers
Roof sheet - Aluminum
FLOOR
Type of floor - Hardwood, lam. 1.38"
Threshold plate - Steel Diamondette, 0.125" x 15"
LINING / SCUFFBAND
Side lining - Minimum .25" hardwood plywood, full post height
Front lining - Pine plywood, 0.50" x 48" Hight, .25" to ceiling
Ceiling lining - .25" x full width hardwood plywood
Rows of side scuff band - 1 Row
Quantity of rows of logistic track - 1 Row horizontal
SCUFF / LOGISTIC TRACK
Type of side scuff band (row one) - 12" High extruded aluminum
Scuff band location (row one) - Installed at floor level
Type of track and length - "A" Overlaid on lining, full length, each
side
Track height (first row) - 48" floor to Centerline
UNDERSTRUCTURE
Upper coupler type - 3.50" channel
Bottom plate thickness - .25" with stainless rolled-lip
Landing gear - GD60
Landing gear foot / shoe type - 10" x 10" Cushion foot
Landing gear handle location - Roadside
Landing gear lube system - No special lube system
Crossmembers ahead of landing gear - Steel hat type on 12" centers, 2"
deep
Crossmembers over landing gear - 4" steel I-beam on 8" centers
Bay area crossmembers - 4" steel I-beam on 12" centers
URG crossmembers - 4" steel I-beam on 12" centers
SUSPENSION
Axle type - Tapered spindle standard wall
Locking mechanism - Air-assist pin release
Dump valve - Manual dump valve w/Weatherproof box and liquid air
pressure gauge
REAR RAMPS AND MUD FLAPS
Mudflaps - Smooth black
Mudflap quantity/bracket material - 1-pair
Mudflap mounting location - On undercarriage
BRAKES, TIRE INFLATION SYSTEMS AND WHEEL ENDS
Brake size - 16.50" x 7.00"
Brake actuators - Standard 2.5" stroke
Brake lining - Standard brake lining
Brake shoe type - Extended service
Brake adjusters - Automatice slack 5.50"
Wheel seals - Platinum-Plus performance package
Axle spindle nuts - Pro-torq spindle nut
Hubcaps - Aluminum sentinel
Wheel lubricant - Oil
Anti-lock brakes - 2S/1M easy stop
Air-tank drain valve - Manual
TIRE / WHEELS / HUBS AND DRUMS
Rim/Disc wheel size - 22.5" x 8.25"
Hub / whhel and drum - hub piloted universal 10 stud hub with outboard
cast drums
Wheel type - 22.5" steel disc wheel, hub piloted, 5HH
Tire size - 11R 22.5
Spare tire - one (1)
ELECTRICAL
Exterior light package - All lights LED
Electrical connector type - Standard 7-way split pin
Front top rail lights location - 1 top mounted on front corner at 45
degrees; roadside and curbside (Canadian requirement)
Buck plate light type - LED flange mount
Buck plate lights qty & location - 2 each side
Stainless theft-resistant flange for LED lamps - Installed on buck plate
lamps with stainless rivets.
Rear header light locations - Center cluster of 3 with 1 each side
outboard corner, dual intensity brake indication
Top and bottom side marker lamps locations - Standard lamp package, 1
each side top rail @ front, 1 each side mid-ship combination), 1 each
side bottom rail @ rear
Midship turn signal - LED combination turn and clearance
Location of turn signal - Roadside and curbside, center of trailer
Installation of turn signal - Install below bottom rail
FINISH / PAINT / DECAL
Front finish - Pre-painted white
Side finish - Pre-painted white
Rivet color - Unpainted
Rear frame finish - Rear frame with hot dip galvanized rear impact guard
Rear door finish - Pre-painted white
Undercarraige finish - Black undercoat
Wheel finish - White powder coat
Upper coupler dinish - standard coating
Landing gear finish - Finish to match undercarraige
Upper running gear finish - standard coating
INSULATION
Front insulation - Block foam
Side insulation - Block foam
Rear insulation - Block foam
CONTROLLED TEMPERATURE UNIT
NO Preparation for nose mounted unit - No unit installation<(>,<)>
brace, do not cut hatch. NO MOUNTING PLYWOOD AND BOLTS REQUIRED.AS NO
TEMPERATURE CONTROL UNIT WILL BE INSTALLED ON TRAILERS.
Equivalent and Better are acceptable.
========================================================
QUOTATION EVALUATION:
Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be awarded the
order.
Quotations will also be evaluated based on suitability of unit offered
compared to the end user's needs, product specifications, delivery,
warranty, price, quality of the bidder's performance in past awards and
any other terms & conditions indicated on this RFQ.
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba). Suitability selection to be at Manitoba's sole discretion.
QUALITY / ACCEPTABILITY
All products supplied are subject to inspection prior to acceptance.
Manitoba reserves the right to reject any products, after final
inspection that does not meet the specification requested.
PRODUCT OFFERED:
The product offered must meet the requirements and expectations for its
intended use.
If it is your intention to offer an item, which does not meet all the
specs/description as outlined, then you must indicate all intended
deviations or changes on the return quote.
Please indicate:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidders catalogue/reference number (if applicable) ___________
NOTE: If any of the above items/features are accessories that are to be
included and installed prior to delivery. It is the supplier's
responsibility to test all systems to ensure they are functioning
properly prior to delivery.
DELIVERY:
1383 WHYTE AVE
WINNIPEG, MB R3E 1V7
(Unit prices include all necessary charges e.g., freight, insurance,
handling etc.)
If any charges are not included please explain in detail any/all charges
that will be extra to the unit prices quoted and that will be charged on
the invoice.
PRODUCTS/BRANDS:
Brand names, where indicated, are shown for reference purposes only and
are not intended as endorsement of a particular product.
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
WARRANTY:
MANUFACTURER'S WARRANTY:
State warranty of units offered (as applicable to Manitoba's use).
(Manitoba's use would usually be considered commercial application not
consumer)
Product _________ months OR _______ years
Labor _________ months OR _______ years
Parts _________ months OR _______ years
Please note: During the period of the warranty offered, all labor,
transportation, parts, surcharges including shipping and brokerage will
be included. The Province of Manitoba "will not" pay additional charges
while the item(s) offered are under the above stated warranty.
Potential costs associated with the location of warranty service might
be used in the evaluation of this quote.
If the warranty offered is the Vendor's warranty in combination with or
in place of the Manufacturer's warranty then a complete explanation must
be provided.
WARRANTY SERVICE/LOCATION:
Is warranty service provided on site at our premises?
Yes___ or No____
If no, indicate the location the unit must be sent to for manufacturer's
certified and/or approved warranty service.
Company name_______________________
Location (city & province) ______________
Do you have a toll free phone number for warranty service?
Yes______ or No______
IF YES PLEASE PROVIDE: ________________________
AFTER WARRANTY SERVICE:
Is after warranty service provider the same as above?
Yes ___ or No_____
If No, please advice
Company name_______________________
Location (city & province) ______________
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if your
invoice address (accounts receivable) is the same as the address for
orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city,
province, postal code, etc. _________________
MANITOBA'S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit?
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX
Is the product(s) offered subject to Manitoba's Retail Sales Tax?
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable (NT) items
please indicate T or NT opposite each item offered.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
YOUR QUOTATION REFERENCE # (if applicable) _________.
Proposed Delivery Address:
1383 WHYTE AVE
WINNIPEG, MB R3E 1V7
TENDERS TO BE RETURNED TO:
MERX Electronic Bid Submission www.MERX.com
