D2. SCOPE OF WORK
D2.1 The Work to be done under the Contract shall consist of all that is required for the
permanent and temporary restoration of hard surface utility cuts for the City of Winnipeg Water &
Waste Department (W&W). The Work shall be completed in accordance with the latest versions of all
manuals and specifications listed in E1, and any other applicable standards, on behalf of the W&W
Department for a period of one (1) year from date of the award of contract until June 14th, 2024
with four (4) mutually agreed upon one (1) year extensions.
D2.1.1 The City may negotiate the extension option with the Contractor within ninety
(90) Calendar Days prior to the expiry date of the Contract. The City shall incur no liability to
the Contractor as a result of such negotiations.
D2.1.2 Changes resulting from such negotiations shall become effective on June 15th of
the respective year. Changes to the Contract shall not be implemented by the Contractor without
written approval by the Contract Administrator.
D2.1.3 Bidders are advised that, in future, the City may be participating in
collaborative procurement initiatives with other levels of government. Accordingly, extensions to
this Contract may not be exercised.
D2.2 The major components of the Work are as follows:
(a) Full depth reinforced concrete restorations;
(b) Pavement restorations;
(c) Sidewalk restorations;
(d) Concrete curb restorations;
(e) Placement of temporary restorations which would include steel plates or Winter Capping
Material as required;
(f) Removal of temporary restorations;
(g) Disposal of waste materials.
D2.3 The Work shall be done on an "as required" basis during the term of the Contract.
D2.3.1 The type and quantity of Work to be performed under this Contract shall be as
authorized from time to time by the Contract Administrator and/or Users.
D2.3.2 Notwithstanding C7.4, the City shall have no obligation under the Contract to
purchase any quantity of any item in excess of its actual operational requirements.
D2.4 The Work will be provided to three (3) groups within W&W – Water Services, Wastewater
Services, and Customer Technical Services.
(a) Each group will provide their own W&W Representative to communicate with the Contractor.
(b) The Contractor will submit separate invoices to each group in accordance with section D26.
D2.5 Below are the estimated number of cut repair sites for W&W, based on historical data.
Actual requirements may vary:
(a) Water Services – 700 to 1100 cut restorations per year
(b) Wastewater Services – 200 to 300 cut restorations per year
(c) Customer Technical Services – 100 to 150 cut restorations per year
D2.6 A W&W Representative will notify the Contractor via email when a utility cut is ready
for restoration. Upon this notification, responsibility for the site is thereby transferred to the
Contractor, and the Contractor assumes the role of Prime Contractor.
(a) The Contractor will assume full responsibility for the Site, including work processes,
traffic control, road closures, safety, signage, re-opening of the site, and all other associated
costs and requirements, until the restoration site has reached Total Performance as described in
D16.
(b) The Contractor shall do all things necessary to maintain and manage the site in accordance
with City requirements and expedite completion of the Work.
D2.7 The Site will be transferred to the Contractor as described in D2.6 in the following
condition:
(a) There will be a rough cut of the hard surface sufficient to complete the underground repair.
(b) City crews will backfill and pavement cut locations to within 1 metre of bottom of pavement.
The Contractor can expect to complete final base preparation and site preparation prior to pavement
installation, which may include compaction of sub-base, removal of frozen material, and filling
adjacent voids with Winter Capping Material.
(c) City Traffic Control Devices will be in place.
(i) City Traffic Control Devices will be replaced by the Contractor as described in D2.8.
D2.8 Within 24 hours for Regional Streets, and 72 hours for Non-Regional Streets, the
Contractor shall replace all City Traffic Control Devices with their own traffic control devices.
The Contractor is to stockpile the City Traffic Control Devices at a suitable location near the
worksite, and immediately notify the W&W Representative that the traffic control devices are ready
for pick up.
D2.9 The Contractor shall, at their expense, supply, erect, maintain, modify, and remove
applicable traffic control devices and barricades, provide flag persons, and follow traffic control
procedures in accordance with the Manual of Temporary Traffic Control in Work area for the duration
of the Work.
D2.10 All pavements to be restored must be saw cut full-depth in accordance with the City of
Winnipeg Public Works Street Cuts Manual. No separate payment will be made for the saw cutting of
pavements.
D2.11 Top soil and seed shall be placed in gaps along concrete edges and shall be considered
incidental to the contract.
D2.12 The construction of isolations shall be considered incidental to the contract.
D2.13 Removal of existing material shall be considered incidental to the contract.
D2.14 All cut permits will be obtained and paid for by the City. For each site, the W&W
Representative will provide the Contractor with the permit number, location, scope of work, and
approximate restoration size. If the Contractor disagrees with the information provided, they are
to contact the W&W Representative before proceeding with the Work.
D2.15 The Contractor shall provide a single point of contact for all communication with the
W&W Department. Any changes to the Work are to be confirmed by email.
D2.16 Permanent restorations are to be completed during the Permanent Restoration Window. The
exact dates for the Permanent Restoration Window will be determined and communicated seasonally by
the City Public Works Department.
D2.17 Temporary pavement restorations will be required outside the Permanent Restoration
Window. It will be the responsibility of the Contractor to regularly inspect and maintain these
temporary restorations at their own cost until they are permanently restored.
(a) The Contractor may submit invoices for these restorations in accordance with unit pricing
provided on Form B and D23.
D2.18 Temporary pavement restorations will not be required during the Permanent Restoration
Window. Any temporary restorations completed during this time will be at the Contractor’s expense,
unless requested by a W&W Representative by email.
D2.19 The amount of Work will fluctuate throughout the year. The Contractor must have the
necessary resources (i.e. labour, equipment, materials) to adjust to the amount of Work.
D2.20 Any additional costs incurred by the City as a result of a lack of site maintenance or
by-law violation will be the responsibility of the Contractor.
D2.21 The Contractor is responsible for any additional fees, fines, or costs that they incur
associated with the Work.
D2.22 The Contractor is responsible for all costs associated with Warranty work applicable to
the Work.
D2.23 The Contractor shall be responsible to request and obtain all additional utility
clearances and lane closures, as required.
D2.24 The Contractor is to act as an advocate for the Water & Waste Department, ensuring that
restoration costs are minimized.
D2.25 The Contractor shall be available to work 7 days a week including holidays, if required,
to ensure compliance with City requirements.
D2.26 Under exceptional circumstances, the City may allow property owners to self-restore
private property. At these sites, the Contractor will only be reimbursed for Work completed on
behalf of the City.
D2.27 The City may introduce new repair techniques or requirements. The Contractor is to
accept and utilize these as requested.
D2.28 The Contractor will respond to phone requests within a half (1/2) working day.
