D2. SCOPE OF WORK
D2.1 The Work to be done under the Contract shall consist of the provision of linen and mat services for the period from May 1, 2021 until April 30, 2022, with the option of six (6) mutually agreed upon one(1) year extensions.
D2.1.1 The City may negotiate the extension option with the Proponent within ninety (90) Calendar Days prior to the expiry date of the Contract. The City shall incur no liability to the Proponent as a result of such negotiations.
D2.1.2 Changes resulting from such negotiations shall become effective on May 1st of the respective year. Changes to the Contract shall not be implemented by the Contractor without written approval by the Contract Administrator.
D2.1.3 Bidders are advised that, in future, the City may be participating in collaborative procurement initiatives with other levels of government. Accordingly, extensions to this Contract may not be exercised.
D2.2 The major components of the Work are as follows:
(a) Deliver goods in the appropriate quantities to the various City locations prior to Contract start date;
(b) Supply rented goods, pick up soiled goods and deliver cleaned goods;
(c) Pick up Contract goods after the contract expiry date.
D2.3 Further to D2.2, the Contractor shall ensure goods are ordered and shall be prepared to start service on May 1, 2021. The Contractor shall provide new garments and in the event that new garments are not ready for the start of the Contract, the Contractor shall supply temporary replacement garments, acceptable to the Contract Administrator and Users, until new clothing/garments are received.
(a) Work shall be performed on a 7-day and/or a 14-day cycle basis except for Item 1 which shall require 3 times a week delivery during the term of the Contract. Primary usage of Item 1 falls between April and October and correlates with the seasonality of the department’s operations. Delivery shall be f.o.b. destination, freight prepaid, to various locations within the City of Winnipeg, including Hadashville, East Braintree and Ross, Manitoba.
(b) For all Users (except Transit) - Work shall be performed and completed between 8:30 a.m. and 2:00 p.m., Monday to Friday, except for Statutory Holidays.
(c) For Transit – Work shall be performed and completed between 7:30 a.m. and 8:00 a.m. Monday to Friday, except for Statutory Holidays (to facilitate the internal issue of garments prior to 9:00am by employees).
(d) Upon award, the Contractor shall make arrangements to measure employees for correct size of garments and throughout the Contract maintain garments to fit employee’s size. The Contractor shall re-measure employee(s) when requested by User.
(i) Table A lists intended work locations, provided for the convenience of the Bidder only.
