Basic Information

Reference Number

0000253072

Issuing Organization

The City of Winnipeg

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

533-2023

Title

Provision of Building Cleaning Services at Brookside Cemetery

Source ID

PU.MU.MB.559625.C103939

Agreement Type

None

Details

Location

Canada, Manitoba, Winnipeg

Purchase Type

Term: 2023/10/01 12:00:00 AM CDT - 2024/09/30 12:00:00 AM CDT
Option: four (4) mutually agreed upon one (1) year extensions.

Description

D2. SCOPE OF WORK
D2.1 The Work to be done under the Contract shall consist of the Provision of Building Cleaning Services at the following locations, for the period starting October 1, 2023 to September 30 2024, with the option of four (4) mutually agreed upon one (1) year extensions:
(a) Administration Building – Main Floor approximately 2,372sq. ft.
D2.1.1 The City may negotiate the extension option with the Contractor within ninety (90) Calendar Days prior to the expiry date of the Contract. The City shall incur no liability to the Contractor as a result of such negotiations.
D2.1.2 Changes resulting from such negotiations shall become effective on October 1st of the respective year. Changes to the Contract shall not be implemented by the Contractor without written approval by the Contract Administrator.
D2.1.3 Proponents are advised that, in future, the City may be participating in collaborative procurement initiatives with other levels of government. Accordingly, extensions to this Contract may not be exercised.
D2.2 Notwithstanding D2.1, the type and quantity of Work to be performed under this Contract is subject to annual approval of monies therefore in a budget by Council. Proponents are advised that monies have been approved for work up to and including December 31, 2023.
D2.2.1 In the event that Council does not approve the annual budget for any year during this Contract, the City reserves the right to alter the type or quantity of work performed under this Contract, or to terminate the Contract, upon one hundred and twenty (120) Calendar Days written notice by the Contract Administrator. In such an event, no claim may be made against the City for damages of any kind resulting from the termination, including, but not limited to, on the ground of loss of anticipated profit on Work.
D2.3 Notwithstanding D2.1, in the event that operational changes result in substantial changes to the requirements for Work, the City reserves the right to alter the type or quantity of work performed under this Contract, or add or delete locations, upon thirty (30) Calendar Days written notice by the Contract Administrator. In such an event, no claim may be made for damages on the ground of loss of anticipated profit on Work.
D2.4 Further to C12.4, if the minimum wage in the Province of Manitoba increases during the Contract, the City will adjust the hourly rate by the legislated increase plus the payroll costs on that legislated increase.

Dates

Publication

2023/07/28 11:02:01 AM CDT

Bid Intent

Not Available

Closing Date

2023/09/08 12:00:00 PM CDT

Onsite Visit

2023/08/29 10:00:00 AM CDT

Onsite Visit

2023/08/31 10:00:00 AM CDT

Contact Information

Ekie Oseghale

204-986-2451

EOseghale@winnipeg.ca

Bid Security

- Performance Bond

10 %

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Mandatory

Event date

2023/08/29 10:00:00 AM CDT

Location

Brookside Cemetery (3001 Notre Dame Avenue), Administration Building

Event Note

B3. SITE INVESTIGATION
B3.1 Further to C3.1, the Proponent shall attend a Site Investigation in accordance with B3.6. Attendance is mandatory, and the Proposal of any Proponent not having attended will be rejected on the basis that it is non-responsive.
B3.2 The Proponent is advised that the Site Investigation includes a walk-through, review of the floor plans and the Work that needs to be done.
B3.3 The Proponent shall not be entitled to rely on any information or interpretation received at the Site Investigation unless that information or interpretation is the Proponent’s direct observation, or is provided by the Contract Administrator in writing.
B3.4 The Proponent is responsible for inspecting the Site, the nature of the Work to be done and all conditions that might affect their Proposal or their performance of the Work, and shall assume all risk for conditions existing or arising in the course of the Work which have been or could have been determined through such inspection.
B3.5 Questions raised at the Site Investigation will be recorded and the written answers will be issued as an Addendum to this document.
B3.6 Further to B3.1, Proponents shall meet on the Main Floor, Front lobby at each location. The locations, dates and times are as follows:
(a) Site: Brookside Cemetery (3001 Notre Dame Avenue), Administration Building
Date: August 29, 2023 or August 31, 2023
Time: 10:00am
B3.7 Proponents shall pre-register with the named Contract Administrator in D5.1 to attend Site Investigations.
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Event Type

Onsite Visit

Attendance

Mandatory

Event date

2023/08/31 10:00:00 AM CDT

Location

Brookside Cemetery (3001 Notre Dame Avenue), Administration Building

Event Note

B3. SITE INVESTIGATION
B3.1 Further to C3.1, the Proponent shall attend a Site Investigation in accordance with B3.6. Attendance is mandatory, and the Proposal of any Proponent not having attended will be rejected on the basis that it is non-responsive.
B3.2 The Proponent is advised that the Site Investigation includes a walk-through, review of the floor plans and the Work that needs to be done.
B3.3 The Proponent shall not be entitled to rely on any information or interpretation received at the Site Investigation unless that information or interpretation is the Proponent’s direct observation, or is provided by the Contract Administrator in writing.
B3.4 The Proponent is responsible for inspecting the Site, the nature of the Work to be done and all conditions that might affect their Proposal or their performance of the Work, and shall assume all risk for conditions existing or arising in the course of the Work which have been or could have been determined through such inspection.
B3.5 Questions raised at the Site Investigation will be recorded and the written answers will be issued as an Addendum to this document.
B3.6 Further to B3.1, Proponents shall meet on the Main Floor, Front lobby at each location. The locations, dates and times are as follows:
(a) Site: Brookside Cemetery (3001 Notre Dame Avenue), Administration Building
Date: August 29, 2023 or August 31, 2023
Time: 10:00am
B3.7 Proponents shall pre-register with the named Contract Administrator in D5.1 to attend Site Investigations.
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Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Form A	Form A: Bid Submission	Yes	No
Form B	Form B: Prices	Yes	No
No entries

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